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Procurement Manager Job in Kenya

About us:
Bridge International Academies was conceived in 2007 out of the belief that giving every child access to a high quality education would have the greatest impact on reducing poverty worldwide. With that guiding insight, Bridge International developed a strategy that would enable it to launch a large-scale network of high-quality, ultra low-cost, for-profit primary schools. 

Operating a network of schools supported by a strong central headquarters gives Bridge International the scale, experience, and capacity to invest in systems of management, support, training, and innovation that allows individual schools to dramatically increase their effectiveness. 

Using this model, Bridge International is able to profitably deliver high-quality education for less than $5 per child per month. This ensures that its academies will continue to successfully serve its communities as long as parents value the educational service provided. 

The first Bridge International Academy launched successfully in Kenya in 2009 and over 80 academies are operating in Kenya today. Through rapid and strategic expansion, Bridge International will provide a quality education to over a million students in the coming years.
Job Purpose:
The Procurement Manager will be responsible for providing efficient and cost effective procurement services to support the business at Headquarter and operations level. 

The holder of this position will deliver high quality professional procurement and administration services and
lead the development and implementation of tools, processes, policies and practices covering all aspects of the procurement function. 

Ability to deal with hands on issues as well as participate in strategic thinking will be key to success in this position. 

This is a key position within the company’s Finance and Administration function but with key linkages with all other departments.
Responsibilities (Functions and duties)
  • Oversight of all operational procurement issues
  • Developing and implementing policies, procedures, tools and guidelines to ensure effective and efficient procurement processes in the company and to assure seamless procurement services
  • Seek, evaluate and recommend reliable vendors or suppliers to provide quality goods or services at reasonable prices
  • Developing and maintaining strong working relationships with suppliers, contractors and other partners within the procurement services chain to create a partnership that adds value to Bridge International Academies
  • Negotiation of prices, lead times and other contractual terms with suppliers in Kenya and other parts of the world as may be required
  • Reviewing and embedding with user departments the technical specifications for all materials required for school operations, equipment or construction requirements
  • Closely overseeing the acquisition of materials needed for production of learning and training requirements, general supplies for offices and facilities, equipment, and construction contracts while ensuring visibility of the process at each stage.
  • Leveraging online procurement resources to identify and use appropriate channels within the vast e-commerce environment both locally and internationally
  • Creating and fostering relationships with diverse supply chain professional associations to ensure gainful experience and knowledge sharing
  • Determining quantity and timing of deliveries and keeping track of lead times throughout the procurement process
  • Working with department managers and other staff to forecast demand of procurement services and to ascertain that goods are received as ordered and payments processed only for certified confirmations of deliveries or service
  • Budgeting, reporting and analysis of procurement costs to ensure high visibility and control of procurement related expenses
  • Periodic reporting of procurement activities and projects
  • Training and developing of best practice procurement knowledge across the company management team
  • Supervision of procurement department staff to ensure standard practice and knowledge transfer.
  • Working with the legal team to ensure suitable agreements that would ensure appropriate terms of engagement with suppliers
  • Support all departments with the legal and contractual processes for their procurement needs.
  • Advise management on required areas of improvement to enhance procurement processes
  • Minimum of 6 to 10 years’ experience in full lifecycle procurement management preferably for a large fast growing service or trading organization with multiple procurement requirements.
  • Experience with procurement management of construction materials in a large scale environment where both formal and informal vendors operate will be a definite advantage.
Academic: Bachelor’s Degree
Professional: Professional qualifications in purchasing and supplies management
Note: In some cases, experience may be substituted for academic or professional certifications.
Specialist knowledge required:
  • An expert level of knowledge in procurement including, but not limited to sourcing, pricing, contracts, relationship management and due diligence on suppliers and contractors.
  • Ability to quickly learn and improve systems
  • Technical competence in MS Office
  • Experience working with an ERP (Experience working with NAVISION will be an added advantage)
Behavioural competencies
  • Strong leadership ability
  • Excellent written and oral communication skills
  • Acute attention to details
  • Problem solving skills
  • Planning and organization skills
  • Ability to analyse and interpret data and adequately communicate and present the findings to senior management
  • Decision making and judgement skills
  • Ability to handle sensitive and confidential information appropriately
  • Ability to be adaptable and flexible to changing priorities.
  • High level of integrity and ethical behaviour
In order to be considered for this position all candidates must register and upload their CV’s on our website 

Only shortlisted candidates will be contacted

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