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Procurement and Logistics Officer and Stores Assistant Jobs in Kenya

Security World Technology limited, is the leading distributor of electronic security and safety equipments / solutions in East Africa, with offices in Kenya, Uganda, Tanzania and Rwanda. 

SWTL is therefore seeking to expand our services and product portfolio in Kenya and is looking to recruit qualified visionary and dynamic professionals in the following positions: 

Procurement and Logistics Officer 

1 Post 
The Procurement and Logistics officer will oversee the import and export of stocks around Kenya and Tanzania region

Duties and Responsibilities
  • Prepare and process requisitions and purchase orders for supplies and equipment.
  • Liaise with international suppliers to ensure timely issue of PI, originals of all relevant import documents
  • In liaison with relevant internal departments, ensure bills are verified and timely preparation and payment of IDF.
  • In liaison with shipment subcontractor, ensure that goods and commodities are shipped from the supplier and cleared with customs in a timely manner
  • Follow up with the clearing agent to ensure timely lodging of customs entry and expeditious movement of goods through customs to avoid demurrage/ storage charges.
  • Ensure goods received are as described in order, packing and shipping documents
  • Oversee the distribution of goods from the warehouse and manage reverse logistics where necessary
  • Control purchasing department budgets.
  • Review purchase order claims and contracts for conformance to company policy.
  • Maintain records of goods ordered and received and update all relevant staff.
  • Analyze market and delivery systems in order to assess present and future material availability.
  • Develop and implement purchasing and contract management instructions, policies, and procedures.
  • Arrange for disposal of surplus materials and advise on goods exceeding product shelf life .
  • In-charge of monthly stock take activities and ensuring no stock variances arise
Person Specifications
  • Diploma in Procurement & or Supply chain Management  
  • Minimum 3 years experience in procurement & logistics dealing in of a wide range of stocks   
  • 1 year Experience in use of sage pastel
  • Knowledge in international standards in procurement
  • Knowledge in security and safety systems is an added advantage 
  • Analytical and keen to detail
  • Excellent communication and interpersonal skills
  • Work with minimum supervision
Stores Assistant 

1 Post 

The Stores Assistant will assist the Procurement & Logistics officer in stock management of various security and safety systems and equipment of the company by ensuring tight stock controls are in place and adhered to.
  • Assisting in the day to day operations of the Stores Department
  • Issuance of products to various concerned personnel as requisitioned using the sales invoices.
  • Co-ordinating and advising on stock movement by ensuring there are accurate and up to date stocks.
  • Co-ordinate branch stocks, inter branch stock transfers.
  • Carrying out daily & monthly stock takes and giving reports on the same.
  • Maintaining the daily inventory records of all items and alerting the Procurement & Logistics Assistant   whenever inventories are about to fall below assigned buffer levels.
  • Receiving and counting all items to ensure the quantities agree with the delivery note.
  • Inspecting all received materials of any defects or damaged goods delivered by the suppliers.
  • Maintaining high safety and health standards by reporting any potential risks and maintaining  a functional record on maintenance of all fire equipments in the store
  • Controlling and monitoring employee’s access into the store. 
  • Housekeeping – Ensuring that the stores work area is clean at all times and any damages are reported and removed from the store. Product arrangement should be done neatly for ease of location.
Person Specifications
  • Diploma in Stores Management 
  • Minimum 1 year experience in a wide range of stocks.
  • Experience in use of sage pastel
  • Knowledge in security and safety systems is an added advantage 
  • Excellent communication and interpersonal skills
  • Work with minimum supervision
  • Analytical and keen to detail
All applicants should address their cvs to the HR Manager specifying position on the Subject. 
Please send all applications to 
Send applications by 25th October 2012

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