HelpAge International (HelpAge) is a global network of
not-for-profit organisations with a vision of a world where older people
fulfill their potential to lead active, dignified, healthy and secure
lives.
The East West Central Africa Regional Development Centre (EWCARDC)
is one of six regional centres working to build and strengthen older people’s
organisations around the world which provide a wide range of services related
to social protection, sustaining a livelihood in old age, HIV and AIDS,
discrimination & abuse, health and emergencies.
We seek to fill below positions and invite qualified candidates
to apply.
Job Description
Job Description
Job Title: Communications Assistant
Contract: Initially 6 months with possible
extension
Location: Nairobi, EWCARDC
Responsible to: Regional Communications
and Information Coordinator
HelpAge International
The contribution older women and men make to society – as
carers, advisors, mediators, mentors and breadwinners – is invaluable. However,
growing older is not without its problems.
HelpAge International helps older people claim their rights,
challenge discrimination and overcome poverty, so that they can lead dignified,
secure, active and healthy lives. Our work in over 75 countries is strengthened
through our global network of like-minded organisations – the only one of its
kind in the world.
Our vision
Our vision is a world in which all older people fulfil their
potential to lead dignified, active, healthy and secure lives.
Our mission
We work with the HelpAge network of affiliates and partners to
ensure that people everywhere understand how much older people contribute to
society, and that they must enjoy their right to healthcare, social services
and economic and physical security.
The role
The main purpose of the role will be to assist in the advocacy
and communication department in the planning, preparation and execution of
communications products and activities that reinforce HelpAge’s organizational
position and promote its vision and mission in Africa.
This will include providing support in the production of publications and IEC materials, maintenance of the HelpAge website and intranet and support to the coordination of HelpAge’s flagship campaign Age Demands Action (ADA).
ADA is a grassroots global campaign which takes place on the UN
International Day of Older Persons on October 1st and other important days such
as World Elder Abuse Day and World AIDS Day and involves older people across
the world lobbying decision makers for their rights to be recognised.
In the past, delegations who met with government have received
firm commitments of increased pensions, improved healthcare and better access
to basic needs such as food, water and credit.
For more information about the campaign, please visit our
website:www.helpage.org/get-involved/campaigns/age-demands-action/.
Core to this support role will be the promotion of the Hilton
Humanitarian Prize which
HelpAge was awarded in 2012 in recognition of being the only
global organization with a singular focus on providing assistance to and
advocating for disadvantaged older people.
Responsibilities
Responsibilities will include supporting the implementation of
the regional communications strategy through:
Operational support
- Support
in the collation and editing of articles as well as coordinating the
production of HelpAge’s quarterly Ageing in Africa newsletter.
- Regular
writing, editorial and content management work on HelpAge’s website Africa
and pages, provision of news stories and facilitating real time reporting
on key events such as ADA, updating Face book and other social media
- Supporting
the implementation of the regional publishing plan motivating and
coordinating input from country offices and network members
- Support
in the production and dissemination of publications in dealing with
printers, translators, editors
- Support
to media engagement and activities, including regular and monitoring
review of African new stories concerning HelpAge’s core themes
- Regular
updating of EWCA intranet pages
- Coordination
of organisational contacts database
- Manage
the organizational information email account info@helpage.co.ke
- Collation
and monitoring of annual organizational communication impact indicators
Support to Programmes
- Work
with programme managers to support the extraction of quality impact
information, case studies, testimonies and other programme materials, for
organisational communication purposes (including regular publications,
website and intranet).
- Support
in editing, coordination of translations and production of project
specific publications.
- Support
in the coordination of communicational aspects of core events and
workshops organised as part of the programmes
- Support
the regional communications officer in building communication capacity
with affiliate and partner organisations
- Ensure
fair representativeness and visibility of HelpAge’s donors on all
publications and other communications products, in particular the
promotion of the Hilton Prize.
ADA campaign
- Assist
in the planning and coordination of ADA in-country actions in Africa
- Respond
promptly to questions and requests from delegation organisers and RDC
team.
- Gather
regular updates from participating countries on their activities and
distribute regular updates to participants and HelpAge staff
- Monitor
and evaluate all campaign activities, contributing to proposals and
reports for grant funders, donors and for organisational learning
- Draft
an ADA narrative report for the Africa region
- Assist
in the development and distribution of campaign marketing materials like
videos, banners, T-shirts ensuring greater visibility of HelpAge and the
Hilton prize in particular.
- Tailor
global campaign toolkits for partners in the region and assist them in
using it
- Assist
with budget monitoring and distribution of funds to third parties in the
region
- Ensure
that visibility of HelpAge receiving the Hilton Humanitarian Prize is
raised through the on-going campaigns.
Other
- Coordinate
activities showcasing the Hilton prize in the Africa region
- Conduct
online research to gather intelligence data as needed
The post holder may be asked to undertake additional tasks,
commensurate with status, after consultation and the provision of necessary
support and training as appropriate.
Person specification
Person specification
Essential
- Degree
in communication/marketing or related subject
- At
least two years of experience of communications within development
organisations
- Excellent
English writing and editorial skills
- Strong
attention to detail and exceptional organisational skills are a must
- Strong
social media and online skills; able to write and upload campaign
information on our website, Twitter, Face book, YouTube and Flickr
- Ability
to use Photoshop, Illustrator and Windows Movie Maker or Adobe Premiere
Pro.
- Proficiency
in Word, Excel and familiarity with Outlook
- Ability
to communicate with various stakeholders on a global level
- Able
to multitask and meet critical deadlines
- Exceptional
interpersonal skills
- Comfortable
working with older persons and ability to work in a multicultural environment.
Job Title: Accountant – Grants and
Contracts
Department: Finance &
Administration
Location: Nairobi, Kenya
Responsible To: Regional Finance
Director
Relations with Others: Close working
relationship with Project Managers, and finance staff of affiliates and
partners
Purpose: Responsible for
budgeting, financial accounting and reporting of assigned grants and donor
projects in the EWCARDC and providing financial support and training to
affiliates and implementing partners
Responsibilities:
1.1 Grant and Contract Management
- Prepare
and submit to Regional Finance Director interim and final donor financial
reports for review at least one week before the due date
- Prepare
and circulate monthly donor and HtA monitoring (expense vs budget) report
to programme managers by 22nd day of the month for assigned project codes
- Promptly
follow-up and make adjustments to monthly and interim donor reports based
on feedback from the program managers.
- Review
monthly donor reports with the relevant managers and point out areas with
financial risks in line with donor conditions for the managers to take
proactive corrective action.
- Assist
project managers with budget re-alignment and other budgetary issues
- Ensure
expenses are charged to correct project and budget lines
- Receive,
review and correct monthly returns from implementing partners for assigned
projects and prepare for submission to UK office by 7th day of each month
- To
assist in getting monthly cash flow requirements from implementing
partners and project managers and forwarding this to the Accountant -
Secretariat for consolidation and forwarding to UK Secretariat.
- Keeping
a file for each project and filing all returns and other correspondence on
file and ensuring security and confidentiality of the documents in line
with HelpAge policy on document retention, retrieval and archiving.
- Periodically
visit partners, Lodwar office and review their financial and
administrative policies and procedures, identify shortcomings and train
partners in such areas.
- Implement
financial and administrative policies as laid down in the Finance and
Administration Manuals in use.
1.2 Budgeting
- Train
and assist project managers in proposal budget preparation for various
donors
- Train
and assist project managers in budget re-aligmnet and review
- Train
and assist project managers in budget phasing and preparation of Detailed
Budget Sheet for SUN system.
- Assist
in the preparation of the EWCARDC annual and mid-year financial review
(MYFR) budgets
1.3 Others
- Assist
Accountant – Secretariat on demand or in his/her absence
Other Features of the Job (Working conditions etc)
The position is based in Nairobi but with constant travels to
the field (Northern Kenya) to assist partners with training and other donor
compliance issues.
Respond to any emergency issue affecting partners and Country
Offices at short notice
Person Specification:
Essential:
- Good
working knowledge of computer packages preferably SUN systems, word
processing, spreadsheets, power point and database packages.
- Ability
to work independently and make good routine decisions.
- Excellent
command of English and Kiswahili both written and oral
- Able
to travel at short notice
- Exposure
to and familiarity with the region’s work environment
Experience:
- Minimum
of 3 years experience in an NGO multi-cultural setting
Knowledge/Skills:
- Strong
interpersonal and communication skills.
- Training
skills
- Performance
management skills.
Education Criteria:
- A
Bachelor’s degree in accounting and CPA III or equivalent professional
level
Desirable:
- Firm
- Stress
tolerance
- Building
partnership
- Attention
to detail
- Able
to work with limited supervision
- Proactive
and reliable
Desirable: Experience of taking
part or working on a political or awareness raising campaign.
To apply for this position, please send a CV of not more than three pages, and a covering letter, explaining how you meet the criteria for this role to the Regional Human Resource Coordinator on helpage@helpage.co.ke by 19th October, 2012.
To apply for this position, please send a CV of not more than three pages, and a covering letter, explaining how you meet the criteria for this role to the Regional Human Resource Coordinator on helpage@helpage.co.ke by 19th October, 2012.
Only shortlisted candidates will be contacted.
