Through the APHIAplus Nuru ya Bonde and APHIA plus Health,
Communications and Marketing projects, Goldstar Kenya is building the capacity
of private practitioners to provide comprehensive and integrated HIV and TB
prevention, care and treatment services that are in line with Government of
Kenya health strategies and national standards.
Data Management Assistants
(2 Positions)
Location: Nairobi & Nyanza
Reference No: GSKenya-DMA-049
Location: Nairobi & Nyanza
Reference No: GSKenya-DMA-049
Basic Function:
·
The Data Management Assistant will be responsible for
organizing, entering data into Gold Star (GS) Kenya database systems and
filling of data forms appropriately to ensure security of records and timely
and accurate reporting.
·
S/he will be required to maintain data confidentiality and
integrity for GS Kenya as directed.
·
S/he will work directly with the Senior Technical Officer (STO),
M&E based in Nairobi who will provide directions and guidance in data
management.
Key Responsibilities:
·
Liaises with STO, M&E to ensure consistent supply of data
collection tools for GS Kenya activities and other M&E resources as
required.
·
Ensures timely entry of GS Kenya data into project databases in
line with Standard Operating Procedures (SOPs) and USG data management
guidelines,
·
Responsible for ensuring data quality is maintained during
entry.Supports the STO, M&E in data cleaning.
·
Support the STO, M&E in planning and implementation of data
reviews.
·
Runs basic data analysis and summaries as required from time to
time.
·
Ensures filling of GS Kenya records and reports appropriately.
·
Maintains data confidentiality and security.
·
Assists in collecting data from providers.
·
Builds the capacity of providers to collect and report data on
community unit activities
·
Other duties as assigned by supervisor from time to time
Minimum Requirements:
Diploma in Statistics/Health Information Systems/Information Technology with at least 2 years’ experience in data management work.
Computer proficiency in word processing, in MS Office Suite, Epi
Info and familiarity with SPSS preferred.
Driver
Location:–Nairobi
Reference No: GSKenya-DR-050
Basic Function:
·
To provide driving and logistical services to the Family Health
International (FHI 360) Kenya office and Gold Star (GS Kenya).
·
Maintain the organizations’ vehicles in a clean and serviceable
condition perform minor preventive maintenance and safety checks on a daily
basis and inform the supervisor of discrepancies.
Key Responsibilities:
·
Drives staff and visitors to meetings and appointments with due
caution andcourtesy as assigned.
·
Maintains vehicle in good condition, including cleaning inside
and outside of the vehicle and engine check-up.
·
Ensures proper fluid levels, good tire condition, and insurance
certificates are up to date.
·
Ensures current driving license for self and appropriate
licensing, inspections and registrations for vehicles.
·
Assists with logistical matters, e.g., deliveries, visa
applications, picking up and collecting mail from post office and other errands
as assigned.
·
Performs other duties as assigned by supervisor.
Finance Assistant
Location: Nairobi
Reference No: GSKenya-FA-048
Basic Function:
Under the supervision of the Finance and Administration (F&A) Manager and being a team member of the F&A unit, maintains the office accounting in accordance with Gold Star (GS Kenya) financial control policies and procedures.
Key Responsibilities:
·
Assists the F&A Manager with timely completion of accounting
and financialreporting requirements for submission to the funding agencies.
·
Coordinates with staff on travel advances to ensure that travel
advances are cleared within the allowable time.
·
Reviews travel claims of GS Kenya staff and consultants for
correctness and verifies that claims conform to travel authorizations and
regulations regarding routings, per diem, accommodation, and use of proper
transportation.
·
Assists the F&A Manager with verification of
vouchers/invoices submitted to GS Kenya for payment.
·
Tracks and monitors monthly routine bills/ invoices, i.e.,
telephone, electricity, etc., to ensure payments are processed on time.
·
Responsible for petty cash management.
·
Responsible for tracking and recording VAT payments and
reimbursements under USG funding.
·
Maintains all office and project financial accounting files.
This includes accounts payable, checking accounts, consultant contracts, travel
expenses, and all subproject contracts, agreements and amendments.
·
Performs other duties as assigned by supervisor.
Minimum Requirements:
·
At least a CPA Part 1 or II.
·
Minimum 3-5 years of progressive working experience in similar
environment with adequate exposure to project accounting, financial management,
including budgeting, grants and contracts.
·
Understanding of financial records reconciliation.
·
Must have demonstrable hands-on experience with an accounting
system. Experience with USAID-funded programs preferred.
·
Experience working with an international organization and a
university degree in Commerce or Business Accounting will be an added
advantage.
Technical Officer – Clinical Mentor
Location: Nakuru
Reference No: GSKenya-TOCM-047
Basic Function:
Provides training, on-site technical supportive supervision, mentorship, coaching and regular updates to Gold Star Network (GSN) service providers in the area of integrated HIV and TB prevention, care and treatment, including male circumcision.
Responsible for working closely with service providers that Gold
Star (GS) Kenya engages with to ensure that the quality of prevention, care and
treatment is sustained across the program as defined by the Ministry of Health
(MOH) quality standards and national guidelines.
Key Responsibilities:
·
Provides training, supportive supervision, mentorship, on-site
coaching and updates to GSN service providers to ensure patients receive
quality HIV and TB prevention, care and treatment services according to the
national guidelines and standards.
·
Supports GSN service providers by recommending relevant
prevention, care and treatment for the patients with opportunistic infections
and recommend initiation of ART treatment in accordance with the MOH
recommended guidelines.
·
Offers mentorship to GSN service providers attending to
HIV-infected individuals.
·
Coordinates and provides needed programmatic support to ensure
GSN providers with high patient workloads and poor performing sites in terms of
initiating patients on treatment are mentored and the necessary skills and
confidence are transferred to the clinicians.
·
Supports providers to institute systems for inter- and
intra-facility referrals.
·
Ensures quality of care is attained for patients seeking the
services.
·
Ensures documentation of appropriate services rendered to the
patients is done in the relevant service registers.
·
Performs other duties as assigned by supervisor.
Minimum Requirements:
MD/MB ChB registered with the Kenya Medical Practitioners and Dentist Board with 3- 5 years work experience with at least 2 years of experience working in a health facility offering HIV comprehensive care and treatment, demonstrable knowledge of HIV and TB knowledge and the various interventions being offered to prevent and control the morbidity and mortality arising from the infections will be an added advantage
Finance and Administration Manager
Location: Nairobi
Reference No: GSKenya-FAM-046
Basic Function:
The Finance and Administration Manager will be responsible for the everyday finance and administrative management of Gold Star (GS) Kenya, which includes overseeing and providing supervision support to the finance and administration staff, developing and monitoring project budgets and pipelines, supervising and leading procurement, purchasing, human resources (HR), and contracts and grants (C&G), ensuring adherence to funder rules and regulations, taking the leadership role in the development of sub-agreements including budgets as well as monitoring of sub-recipient financial reports, and supervising the capacity building of implementing partners.
Key Responsibilities:
·
Supervises and builds the capacity of the GS Kenya finance and
administration staff.
·
Oversees finance, procurement/purchasing, C&G, and HR to
ensure compliance with USAID and other funder rules, regulations and
requirements.
·
Develops project budgets and monitor expenditures and pipelines.
·
Prepares financial reports for funders as required.
·
Ensures compliance with USAID and other funder rules and
regulations.
·
Develops and reviews budgets for partner sub-agreements.
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Reviews recipient monthly financial reports.
·
Supervises the capacity building of implementing partner
accountants.
·
Reviews and monitors financial records of implementing partners.
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Facilitates external and/or funding agency auditors on their
auditing assignments or special assignments.
·
Provides leadership and direction in ensuring efficient and
effective utilization of administrative office resources and ensures employees
work in an environment conducive to their professional satisfaction and
development.
·
Provides leadership in ensuring the application of procurement
procedures and that they are continuously reviewed to ensure efficient and
effective support and are compliant with the funder requirements.
·
Provides direction, oversight and interpretation of policies and
procedures that guide the day-to-day operations for GS Kenya.
·
Reviews and recommends updates to operations policy manuals as
required.
·
Provides technical direction and oversight on compliance issues
relating to HR, procurement and administrative procedures.
·
Performs other duties as assigned by supervisor.
Minimum Requirements:
·
MBA/MA/MS with 5-7 years of progressive work experience, or
BA/BCom/BS with 7-9 years working experience.
·
Must be a CPA (K).
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Experience in managing an administrative function, with adequate
exposure to project accounting, financial management including budgeting,
C&G, HR, and procurement. Strong experience in C&G is a must.
·
Excellent oral and written communications skills and computer
skills in MS Office Suite.
·
Experience working with an international organization will be an
added advantage.
·
Experience with USAID-funded programs is a plus.
Senior Technical Officer, Pharmacist
Location: Nairobi
Reference No: GSKenya-STOP-045
Basic Function:
Responsible for strengthening and managing the pharmaceutical commodity management system for Gold Star (GS) Kenya working in close collaboration and partnership with established public and private sector supply chain systems supporting integrated RH/FP, MNCH, TB, HIV and malaria programs.
S/He will mentor and support capacity building of health service
providers on pharmaceutical management information systems, pharmacovigilance tools
and provide policy and technical updates in support of current national
guidelines for the priority high impact interventions on HIV/TB management
including ART.
Key Responsibilities:
·
Provide strategic management and oversight of the pharmaceutical
commodity management system for a national network of private sector providers
franchisedby the Gold Star Network (GSN).
·
Develop and foster partnerships and collaborative relationships
with public sector commodity supply systems and private sector suppliers of
essential commodities to the GSN.
·
Strengthen the logistical arrangements for private providers to
access and account for the essential commodities.
·
Monitor the use of the pharmaceutical commodities by the private
providers in the network by providing mentorship and coaching to service
providers on inventory management (quantification, requisition, storage, expiry
tracking and reporting).
·
Provide updates to service providers on pharmaceutical
management information system (PMIS) and the use of current tools
·
Provide updates to the service providers on the revised HIV/TB
treatment and ART policies, service guidelines and facilitate the development
of treatment standard operating procedures (SOPs).
·
Provide mentorship and coaching on ART adherence preparation of
new patients, medication use, counseling and the use of the ART dispensing tool
(where applicable).
·
Provide supportive supervision on monitoring ART and TB
treatment adherence (using multiple approaches).
·
Provide support in counter-checking provider prescribing
practices, use of appropriate formulations, documentation and reporting of
adverse drug interactions.
·
Support quality assurance and improvement initiatives for
rational drug use amongst the network providers.
·
Performs other duties as assigned by supervisor.
Minimum Requirements:
·
Minimum Bachelor’s Degree in Pharmacy from a recognized
university with at least 7-9, Master’s degree in same field with 5-7 years
relevant work experience in providing support to a busy integrated
TB/HIV/Malaria (including ART) program.
·
Registered with the Kenya Pharmacy and Poisons Board.
·
In-service update training on TB, malaria and HIV care/ART,
Commodity Management (and preferably TOT experience).Continuous use of the ARV
Dispensing Tool (ADT).
·
Experience in mentoring and supervision of other pharmacy staff
on inventory management, rational use, quantification and
pharmacovigilance.
·
Demonstrated management of a commodity management system to
support a busy clinical program. Experience working with the private sector (NGO/FBO/Private
for Profit) is an added advantage.
Senior Technical Officer-M&E
Location: Nairobi
Reference No: GSKenya-STOME-044
Basic Function:
Undertakes functions for the overall management and coordination of monitoring and evaluation (M&E) activities for Gold Star (GS) Kenya, focusing specifically on systems for collecting data for measuring project implementation, effectiveness, quality assurance, documentation and reporting.
The position overseas implementation of data management and
M&E activities in accordance with guidelines stipulated by the funder and
regularly updates project staff on progress towards implementation of the work
plan and designing methods for demonstrating program outputs, outcomes and
impact.
Key Responsibilities:
·
Manages and coordinates implementation of M&E for GS Kenya.
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Supervises and provide guidance to Data Management staff.
·
Leads development of quality assurance systems for GS Kenya to
ensure data quality.
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Provides direction and technical assistance to GS Kenya in developing
strategic and implementation plans.
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Ensures appropriate data collection tools and systems are in
place and being used correctly to collect required and accurate data for
performance, monitoring and evaluation.
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Oversees and guides development the management information
systems and project databases.
·
Prepares and reviews program performance monitoring plans (PMP)
as required by funders.
·
Operationalizes the PMP, including data collection and
verification and prepares project performance and data reports as required.
·
Identifies M&E technical assistance (TA) needs of providers,
facilities and/or subrecipients and provides/organizes TA through training,
mentorship, and/or on-site supervision.
·
Coordinates schedule of and participates in program monitoring
visits/forums with other GS Kenya staff as necessary.
·
Ensures all relevant GS Kenya staffs are aware of and adhere to
funder monitoring, evaluation and reporting guidelines and requirements.
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Continuously reviews and advises on progress towards the achievement
of targets.
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Advises and promotes best practices in data management and
M&E among GS staff and providers/facilities/sub-recipients.
·
Performs other related duties as assigned by supervisor.
Minimum Requirements:
·
Masters degree in Social Sciences or Public Health. Must have at
least 5-7 years of experience in M&E.
·
Computer proficiency in word processing, databases,
spreadsheets, including advanced skills in at least two of the following
programs: SPSS, Excel, Epi Info, Stata, and MS Access.
·
Excellent interpersonal skills and demonstrated ability lead a
team. Experience with USAID-funded programs is an advantage.
·
Proven experience in HIV/TB/STI- and/or reproductive
health-related research and/or surveillance is a plus.
·
Flexibility to travel up to 25% time.
Associate Director
Location: Nairobi
Reference No: GSKenya-ED-043
Basic Function:
Provides technical and management oversight and leadership for Gold Star (GS) Kenya.
Key Responsibilities
·
Provides technical and managerial oversight and leadership in
the implementation of GS Kenya Programs.
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Manages GS Kenya staff.
·
Ensures technical quality of GS Kenya programs according to
Government of Kenya (GoK) and donor standards.
·
Identifies and leads resource mobilization efforts for GS Kenya.
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Represent GS Kenya among stake holders and funders.
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Ensures the achievement of results for which GS Kenya is
responsible under agreements with funders.
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Ensures that project resources are utilized in accordance with
applicable GS Kenya and funder policies, requirements, and procedures.
·
Ensures appropriate monitoring of projects to achieve financial,
administrative, and programmatic goals.
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Ensures production of timely and accurate financial and
programmatic reports to funders as required.
·
Ensures that appropriate GS Kenya office policies and procedures
are developed, implemented, and adhered to.
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Recruits, orients and supervises staff.
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Writes proposals, protocols, and papers, reports for submission
to funders and/ or conferences, ensuring accuracy and appropriateness.
·
Performs other duties assigned by the Board.
Minimum Requirements:
MPH, MS/ MA in Social Science, Public Health or related field with 7-9 years relevant experience, PhD with 5-7 years including five years relevant supervisory experience and experience with private sector health services. Experience with USAID-funded programs is a plus.
Gold Star Kenya has a competitive compensation package and is an
equal opportunity employer.
Interested candidates are encouraged apply via email to: gskenya-hr@goldstarkenya.org.
Interested candidates are encouraged apply via email to: gskenya-hr@goldstarkenya.org.
Please specify source in your application and quote the
Reference # provided on the subject line while sending your application,
CV/resume including salary requirements, to be received not later than November
2, 2012.
Kindly note that only shortlisted persons will be contacted.