Project: Judicial Performance Improvement Project (JPIP)
The Government of Kenya (GoK) has applied for financing from the World Bank to finance the proposed Judicial Performance Improvement Project (the Project), and intends to apply part of the proceeds of the financing to put together a Project Management Unit (PMU) comprising a team of professionals dedicated to planning and implementation of the Project.
1. Project Architect
General
The Project Architect will work under the supervision and direction of the Project Coordinator.
The main purpose of the Architect will be to monitor and
supervise the work of civil works consultants, and contractors to ensure that
all services and construction works are proceeding in accordance with the contracts
and to the satisfaction of the Judiciary.
The Architect will also prepare progress reports to assist the
Project Coordinator and the Technical Committee to make rational decisions
during implementation of the civil works component of the project.
Duties
The Project Architect will be responsible for
- monitoring
the performance and progress of civil works consultants and contractors,
including producing and disseminating progress reports,
- providing
technical assistance to the Directorates to ensure the civil works meet
user needs at planning and construction stages, and
- assisting
the civil works consultants and contractors with information/decisions
required to and from the Judiciary.
Specifically, the Architect will be responsible for communicating
decisions of the Project Technical Committee and PMU to civil works consultants
and contractors, and assisting them in assessing the requirements and
expectations of end-users of the facilities;
The Project Architect will also be involved in the following project activities;
- Being
the client representative during the design phase
- Pre-design
and supervision field visits
- Assisting
in the preparation of Bills of Quantities and in the tender evaluation
process
- Supervision
of construction through the Project Manager
- Close
inspections during site hand over and the defect liability window.
Person Specification
The successful candidate will:
- Have
a first degree in Architecture or equivalent from an accredited
university. A relevant Masters Degree will be an added advantage;
- Be
a registered architect;
- Have
a minimum of 10 years hands-on experience in a similar position in the
planning, design and supervision of civil works projects;
- Have
demonstrated capacity to manage civil works contracts.
- Have
a good command of computerized design, database and spreadsheet
construction, as well as their practical applications;
2. Project Monitoring & Evaluation Specialist
General
The M&E Specialist (M&ES) will work under the supervision and direction of the Project Coordinator.
The main purpose of monitoring and evaluation will be to ensure
availability of information on implementation progress, accountability,
efficiency and effectiveness of the project.
M&E will involve a systematic collectionand assessment of
information related to the outcomes, processes, or operations of the
project.
M&E will be an ongoing activity to generate information that
will assist the Project Coordinator and the Technical Committee make rational
decisions during implementation of the project.
Duties
The M&E Officer will be responsible for
- overall
monitoring and evaluation of the project, including producing and
disseminating reports
- providing
technical assistance to the Directorates to develop comprehensive
monitoring and evaluation guidelines for their component objectives,
and
- developing
appropriate indicators of effective implementation, achievements and
impact at various levels within the Judiciary.
Specifically, the M&E specialist will:
- Refine
the Results Framework in line with World Bank modalities;
- Define
the key performance indicators (inputs, outputs, outcomes) for monitoring
the project; their target values and specifying the timing and format of
reporting;
- Management
and maintain the MIS system for collecting and reporting indicators, to
ensure that data are regularly reported and entered into the MIS;
- Ensure
efficient and regular monitoring reports to the PMU Project Coordinator,
analyze progress and performance as well as highlight areas of concern;
and prepare the documentation for review by the Technical Committee;
- Be
responsible for the mid-term review report;
- Assist
in establishing a system of conducting any required baseline surveys
required by Directorates and provide technical support to enable them meet
their monitoring and evaluation needs.
- Prepare
periodic reports of monitoring and evaluation undertaken and present and
disseminate results through workshops.
Person Specification
The successful candidate will:
- Have
a first degree in Architecture or equivalent from an accredited
university. A relevant Masters Degree will be an added advantage;
- Have
a minimum of 10 years hands-on experience in a similar position in
project/program monitoring and evaluation,
- Have
the ability to use management information systems as an added advantage;
- Demonstrate
capacity to develop and oversee implementation of monitoring and
evaluation plans, survey and data analysis and report writing;
- Have
proven ability in conducting operations research, impact assessments, work
plans and budgeting, project/program monitoring and evaluation,
documentation and advocacy;
- Have
sound IT knowledge including statistical applications.
3. Project Communications/Public Relations Officer (PRO)
General
The PRO will work under the supervision and direction of the Project Coordinator.
The main purpose of communications is to ensure availability of information on implementation progress, accountability, values, and clarity on objectives and impacts of the project.
PRO will involve a systematic collection and assessment of
information related to the ongoing activities of the project, including getting
feedback from people internally and externally and to generate information that
will assist the Project Coordinator and the Technical Committee understand the
general views of the stakeholders to enable them make rational decisions and
accurate inward/outward communications during implementation of the project.
Duties
More specifically the PRO expert will carry out the following tasks:
- Identify
effective channels of dissemination of information products to relevant
target audiences and supervise distribution;
- Provide
technical support to the PMU and other project consultants in developing
proper communication strategy while conducting different project
activities (trainings, workshops, stakeholder consultations, arrangements
of study tour, preparation of knowledge products, etc.);
- Advise
the Project Coordinator on the needs for any communication and outreach
activities;
- Support
and provide guidance to the preparation of annual communication plans
including budgets, planning, and implementation of campaigns;
- Support
in identifying success stories and other themes that can be used in
communication campaigns and making the stakeholders understand the
improvements the Judiciary is making in its performance improvements;
- Proofread
and fine-tune texts and materials to make them understandable and
interesting to the targeted audiences;
- Prepare
information pamphlets for distribution to the general public to educate
them on the roles and working relations with the Judiciary;
- Act
as focal point for preparation and establishment of meetings, workshops
and seminars.
Person Specification
The successful candidate will:
- Have
a first degree in Mass Communication, Communication Studies, Information
Sciences, Public Relations, International Relations, Journalism, Social
Sciences or any other approved equivalent qualifications from a recognized
university.
- Have
served as a Communications Officer or in a comparable and relevant
position for a minimum period of three ( 3) years;
- A
clear understanding of the working of the media and socio-political
environment in Kenya;
Core competencies
In addition to the job-specific requirement given above all candidates must possess the following core competencies:-
- Excellent
planning and organizational skills;
- Excellent
communication skills with the ability to prepare and present concise oral
and written reports;
- Have
strong leadership skills;
- Have
clear understanding of the role of the Judiciary in realizing the demands
of the Constitution, Vision 2030 goals and other policy documents of
Judiciary;
- Have
good Information Communication Technology skills for word processing,
spread sheets, presentation, communication and reporting skills;
- Have
the ability to work under minimal supervision;
- Should
demonstrate a high degree of integrity, initiative, flexibility, judgment,
and reliability;
- Have
proven capacity for intellectual and operational leadership,
- Have
strong interpersonal and communication skills and demonstrated ability to
work in a team.
Duration of Contracts
The overall duration of the contracts will be thirty six (36) months renewable annually.
The contract may be extended up to the end of the project life (approximately 60 months) subject to performance.
Please note that these will be full-time positions and are planned to commence in January 2013.
All applications should be made through the Judiciary Website
www.judiciary.go.ke/jobs/
So as to reach the Chief Registrar not later than 17th of
October, 2012.