Ministry of Finance
Global Fund Program
Background to the positions
Global Fund Program
Background to the positions
The Global Fund to Fight HIV/AIDs, Tuberculosis and Malaria was established to increase resource mobilization to fight three of the world’s most devastating diseases, and to direct those resources to areas of greatest need.
This program is implemented by the Ministry of Finance, Ministry
of Public Health and Sanitation and Ministry of Special Programs.
The Ministry of Finance is the Principal Recipient for all
government components of Global Fund grants in Kenya, and is therefore legally
responsible for the management and the coordination of all the grants.
The Ministry of Finance therefore wishes to invite applications
to fill the following vacancies based at the Ministry of Finance headquarters.
Program Officer – Malaria Global Fund Unit
Reporting to senior program officer
Job Description
- Provide
support in the preparation of work plans, budgets, M&E plans and
performance frameworks for Global Fund Malaria Grants managed by the
Principal recipient – Ministry of Finance
- Coordinate
the implementation of Malaria Global Fund activities with the Global Fund
focal person in the Division of Malaria Control (DoMC), and other relevant
stakeholders.
- Provide
support for the Monitoring and Evaluation at the National Regional and
County levels, of Malaria Global Fund activities under the Principal
Recipient Ministry of Finance.
- Provide
necessary support to the GF focal person and the M&E officer at the
DOMC for the preparation of semester progress update on GF grant
activities as required.
- Work
closely with the GF focal persons and the M&E officers at the program
level to strengthen the M&E and ensure the timeliness, completeness
and quality of data submitted to the global Fund.
- Plan
and participate in field visit for data verification, support supervision
and Global Fund asset verification.
- Undertake
any other task assigned by the Senior Program officer or the Global Fund
coordinator
Required qualifications
- At
least a Bachelors Degree in Health sciences, Public Health, community
health or equivalent.
- Good
knowledge of Malaria programming, Monitoring and Reporting
- At
least 5 years experience in a busy organization implementing a large scale
Malaria program
- Experience
in the implementation of Global Fund grant is an added advantage
- Good
capacity to produce reports on time
- Good
command of ICT
- Demonstrate
ability and commitment to team work and coordination with multiple
partners
Program Officer – HIV/AIDS Global Fund Unit
Reporting to senior program officer
Job Description
- Provide
support in the preparation of work plans, budgets, M&E plans and
performance frameworks for Global Fund HIV&AIDS grants managed by the
Principal recipient– ministry of finance.
- Coordinate
the implementation of HIV&AIDS Global Fund activities with the Global
Fund focal persons at NASCOP and NACC, and other relevant stakeholders.
- Provide
support for the Monitoring and Evaluation of HIV&AIDS program at the
National, Regional and County levels.
- Provide
necessary support to the GF focal person and the M&E officers at
NASCOP and NACC for the preparation of semester progress update on GF
grant activities as required.
- Work
closely with the GF focal persons and the M&E officers at the program
level to strengthen the M&E and ensure the timeliness, completeness
and quality of data submitted to the global Fund.
- Plan
and participate in field visit for data verification, support supervision
and Global Fund asset verification.
- Undertake
any other task assigned by the Senior Program officer or the Global Fund
coordinator.
Required qualifications
- At
least a Bachelor Degree in Health sciences, Public Health, community
health or equivalent.
- Good
knowledge of HIV&AIDS programming, Monitoring and Reporting.
- At
least 5 years experience in a busy organization implementing a large scale
HIV&AIDS program.
- Experience
in the implementation of Global Fund grants is an added advantage.
- Good
capacity to produce reports on time.
- Good
command of ICT.
- Demonstrate
ability and commitment to team work and coordination with multiple
partners.
Procurement Officer
Reporting to the National Global Fund Coordinator
Job Description
- Participate
in all steps of designing, implementing and monitoring of procurements
using Global Fund grants.
- Support
the preparation of the Global Fund procurement plans for the three
programs (HIV, TB and Malaria) which are in line with GF procurement
policies and guidelines.
- Ensure
the procurement, warehousing, distribution and use of pharmaceutical and
other commodities using GF grants take into account GF guidelines and
quality assurance policies.
- Monitor
the distribution of drugs and other commodities procured using the Global
Fund grants and prepare a monthly report to the global fund coordinator.
- Represent
the Principal recipients at all Ministerial Tender Committees (MTC) and
ensuring that the deliberations are in line with GF requirements.
- Coordinate
the responses to issues raised by the LFA or the GF secretariat on
Procurement and Supply Management plans.
- Prepare
and maintain an asset register for all assets acquired using GF grants
under the principal Recipient – Ministry of Finance.
- Conduct
field Visit to verify that assets are in good use.
- Prepare
the plan for use of assets, at the end of each grant.
- Undertake
any other task assigned by the Global Fund coordinator.
Required qualifications
- Bachelor’s
degree from a recognised university.
- Professional
diploma in purchasing and supplies or at least 5years continuous
experience in procurement and supply chain management.
- At
least 4 years experience in international procurement for a major donor
funded program.
- A
minimum of 4 years experience at a senior level in procurement and supply
management in a busy organisation.
- Knowledge
of GF and GOK procurement procedures is desirable.
- Good
Computer skills; Knowledge of procurement and supply management software
would be an added advantage.
- Personal
attributes: Integrity, honesty and self motivation.
Internal Auditor
Reporting to the National Global Fund Coordinator
Job Description
- Prepare
and implement an annual action plan for internal control of Global Fund
grants activities implemented by public sector implementers.
- Review
Global Fund and GOK financial procedures and monitor compliance by the
public sector implementers of Global Fund grants.
- Work
closely with Global Fund program implementers to improve the, efficiency,
effectiveness and accountability of Global Fund resources and operations.
- Identify
all potential risk related to the implementation of GF grants and prepare
a risk mitigation plan.
- Carry
out spot checks on implementers to ensure compliance with Global Fund
program and Government of Kenya requirements and submit a monthly report
to the Global Fund coordinator.
- Ensure
that the Global Fund fixed assets are appropriately recorded in the relevant
registers and carry out physical verifications of the assets.
- Work
closely with the external auditors whenever required and assist the
management in responding to audit queries and addressing all issues raised
in the management letters.
- Prepare
quarterly internal audit reports and submit them to the National Global
Fund Coordinator.
- Undertake
any other task assigned by the Global Fund coordinator.
Required qualifications
- Business
related degree, preferably Finance, economics, or business administration.
- CPA
(K)
- knowledge
of GOK financial and accounting procedures is an added advantage
- At
least 5 years working experience in similar work in a busy organization.
- Track
record in financial monitoring and control
- Good
computer skills
- Good
communication skills
- Personal
attribute: Integrity, Honesty and self motivation
All positions are for a 1 year renewable contract subject to
performance and continued disbursement of funds from the respective grants by
the Global Fund.
Interested candidates should make their applications and attach the following documents: certified copies of their certificates and testimonials, Curriculum Vitae and their telephone contacts and email addresses by 16th November, 2012 to:
Financial Secretary
Attn: The National Global Fund Coordinator
Ministry Of Finance,
Global Fund Program,
P.O Box 30007-00100 ,
Nairobi
Or hand delivered to Ministry of Finance, Global Fund Program, Treasury Building 11th Floor room 1105.
The applicant should indicate the position they are applying for on the envelope.
Only shortlisted candidates will be contacted.
