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Finance and Office Administrator Job in Nairobi, Kenya

Finance and Office Administrator 

Nairobi, Kenya

The International Center for Research on Women (ICRW) is an organization comprised of international development professionals – researchers, advocates and program managers – committed to the creation and sharing of the needed tools, approaches and techniques that will serve as catalysts for change for women worldwide.  

Currently, ICRW currently seeks a Finance & Office Administrator for its East Africa Regional office (EARO) based in Nairobi and project office in Kisumu.

Principal Responsibilities and Tasks:

Primary Role:  Finance, Accounting, Budgets and contracts – Provide effective financial and administrative management of the day to day operations of the EARO and project office.

Other Roles:
  • Office and Facility Management – Provide the administrative support necessary for a successful regional office in Nairobi and project office in Kisumu in collaboration with headquarters (HQ)-based operations staff.
  • HR Support – Provide general HR support in consultation with ICRW’s HQ-based HR.
  • Technology support – Ensure effective IT support to the EARO and project office in partnership with HQ-based technical staff
  • Administrative Tasks - Provide logistical support as may be required from time to time such as coordinating travel and workshop logistics. 
Key Qualifications 
Education: Bachelor’s degree in a related field plus 2-3 years demonstrated experience preferred.
  • Experience in billing and accounting as well as contracts and budgeting. 
  • Some experience with general office coordination also required. 
  • Experience in event and conference planning, and organizing meetings is a plus. 
  • Experience with NGOs, and USAID financial management, and Quickbooks is highly desirable.
  • Fluency in English and Kiswahili languages. 
  • Demonstrated experience in billing, accounting, and financial management a must. 
  • Experience in office administration.  
  • Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and in any accounting software package.  
  • Experience with US government grant regulations and cost principles preferred.   
  • Familiarity with OMB Circulars A-110, A-122, A-133 highly desirable.  
  • Must possess excellent writing, and communication skills, excellent organizational skills, detail orientation, and the ability to work on multiple tasks simultaneously.  
  • Must be a team player with the ability to work independently, self starter, detail-oriented, and able to take initiative. 
  • Must demonstrate maturity, resourcefulness and ability to work in a fast-paced environment with multiple demands locally and cross-culturally, with the ability to communicate effectively and efficiently. 
  • Flexibility and adaptability is necessary as this is a new office where situations, policies and needs are under development and can change rapidly.
Interested individuals should submit a statement of interest, CV, salary history and requirements to Sherian Roggeband at with “Finance and Office Administrator” in the subject line.

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