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Accounts Officer Job in Nairobi Kenya

An International NGO is recruiting for the position of Accounts Officer 

Location: Nairobi

Job Summary

The job is responsible for providing timely and efficient payment processing for duly authorized /approved transactions and reports as well as maintaining up to date records of cash, cheque, assets and payroll transactions

Duties and Responsibilities

Payment Processing

  • Ensure all payments have supporting documentation
  • Examine supporting documents and ensure timely payment of authorized and approved transactions.
  • Ensure that settlement of invoices in respect of service and goods providers are in accordance with existing contracts.
Financial Management and Administration
  • Ensure payees are notified of any discrepancies in the supporting documents.
  • Maintain and update accounting records, fixed assets register in accordance with accounting policies and procedures.
  • Maintain safe custody of and manage petty cash while ensuring the availability of sufficient cash for disbursement in the office and at the bank.
  • Prepare cash count, maintain daily reconciliation of petty cash imprest, complete and submit weekly and monthly Cash Survey Report.
  • Maintain safe custody of all accounting documents including cheque books, payment vouchers, PAYE, NHIF, NSSF, Pension returns and Motor Vehicle Log books.
  • Prepare and maintain the payroll and associated statutory and voluntary returns.
  • Acts as the bank agent – collecting cash, cheque books and other bank documents
  • Prepare bank and accounts reconciliation, including audit schedules.
  • Assist in ensuring that the organisations and other resources are safeguarded and it does not suffer financial loss through theft, fraud or error by maintaining strong internal systems and controls.    
  • Assist in ensuring compliance with security, safety and health policies and procedures.
  • Assist in ensuring that financial management ICT and administration policies and procedures are current and enforced.
  • Assist in ensuring that the organization’s procurement system is managed in a prudent and effective manner. 
Knowledge, Skills and Abilities 
(The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training) 
Level of Education/Academic Qualification
  • Bachelor’s degree in business related field Commerce – Accounting qualification.
Specialized Training/Professional Qualifications
  • A qualification leading to certificates in basic parts of professional accounting examinations - one who is pursuing a CPA – part 2 qualification will have a definite advantage.
Competencies/Abilities/Skills Required
  • Ability to maintain accounting records, analyze and prepare reports and statutory returns.
  • Ability to operate computer assisted accounting and other packages is also mandatory.
  • Sufficient knowledge of accounting and book keeping
  • Working knowledge of computerized accounting and other computer application packages
  • High level of integrity to be able to handle assets, cash and cash related transactions.
  • Good interpersonal skills to be able to relate to people of diverse backgrounds.
  • Attention to detail to be able to scrutinize payment supporting documents before effecting payment
  • Planning and organizing ability to be able to accomplish tasks, file and retrieve accounting documents
  • Effective communication both oral and written
  • Good organizing skills in order to schedule payments, prepare reports, classify, archive and retrieve documents within required time frames.
Relevant Work Experience
  • A minimum of 2 years experience in a busy accounts office
If you think you are the right candidate, then send an application letter explaining why you are the desired candidate, which should be accompanied with a detailed CV, and include names of at least three (3) referees, current and expected remuneration and daytime telephone contact to reach the address below before the close of business on Wednesday 24th October 2012. 

(Please do not attach certificates and testimonials at this point – otherwise you will be disqualified).    

Executive Selection, Strategic Dimensions Limited
Management and Development Consultants
E- mail:
Only short listed candidates will be contacted

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