University of Nairobi Jobs in Nairobi Kenya

The University of Nairobi Alumni Association (UONAA) was founded by the UON Alumni in 2005 with a vision of becoming a leader in promoting active, visible leadership in the community and to foster interaction between alumni and the students of the University of Nairobi and the Industry.

To achieve this vision, the Association is looking for skilled, dynamic and talented persons to assist in the growth and development of the Association as well as establishment of World Class Alumni Centre.

Office Assistant 

Grade III

1 Post

Ref: UONAA/005/12

The person will provide office support, messengerial, cleaning and photocopying services to the Alumni
Association. 

The person must hold a KCSE certificate, motorcycle license, certificate of good conduct and letter of service. 

The person must have a high level integrity and must be very honest. 

Reporting
 

The person will be reporting directly to the Administrative Assistant of the Alumni Association.
 

Job Description
 

The Office Assistant will provide office support, messengerial, cleaning and photocopying services to the Alumni Association. 

The specific duties and responsibilities include:

• Undertake all messengerial and filing duties
• Delivery and collection of in and out-going mails
• Ensure that office cleanliness is maintained to the highest standards
• Stand in for the Admin Assistant for reception services
• Provide photocopying services
• Any other duties as may be assigned by the supervisor

Minimum Qualifications

• Holders of at least KCSE/KCE certificate
• Must have a good school leaving certificate and reference letter from current supervisor
• Must have served as Messenger Grade II or equivalent position for at least three (3) years
• They must have good public relations and motorcycle driving license
• They must have knowledge of the use of office equipments like photocopier, printer etc
• They must be of high integrity, reliable, disciplined and committed to work
• Be able to work outside normal working hours

Note:

Applicants should forward seven (7) copies of their application letters accompanied by similar number of certified copies of certificates and C.Vs giving details of their qualifications and experience.

Quote the position applying on the envelope.

The successful candidates will be offered a competitive package on a one have an added advantage.

Administrative Assistants 

Grade AB 

2 Posts

Ref: UONAA/004/12
 

The person’s main duties will be to provide comprehensive administrative support to the Executive Director and other staff in projects management, membership recruitment, management of alumni records, chapters’ coordination, fund-raising and communication to stakeholders. 

The person must have a Bachelors Degree in Business Administration, Marketing, Public Relations or equivalent qualifications.

In addition, they should have a track record in corporate affairs and executive assistance plus excellent interpersonal communication skills.
 

Reporting
 

The Administrative Assistants will be reporting to the Executive Director and Project Manager.
 

Job Description
 

The Administrative Assistant will be an Executive Assistant to Executive Director and Projects Assistant to the Project Manager in matters of membership, events, chapters’ coordination, marketing, alumni relations and stakeholders’ management.

The overall responsibility is to provide logistical and administrative support to programmes and operations of the Association. 

The specific duties and responsibilities include:

• Attending to all clients enquiries i.e. personal, through telephone and emails
• Receipt and dispatch of incoming mails and files
• Maintaining folio and file indexing
• Maintaining records of all documents
• Assist in all Alumni Activities including recruitment of members
• Data entry/update for all the new members
• General secretarial duties
• Preparing and servicing of Executive Committees/Sub-Committees meetings
• Keeping and maintaining the Executive Director’s diary
• Undertakes daily updates to the Executive Director on the Association’s activities
• Takes notes for the Executive Director in all meetings
• Prepares briefs for the Executive Director for whichever meetings the Director attends, where action plan is marked for the latter’s attention
• Provide receptionist services
• Any other duties as may be assigned by the supervisor

Minimum Qualifications
 

Education:
 

Bachelor’s Degree in Business Administration, Marketing, Public Relations, Management or equivalent qualifications. Secretarial / Executive training
 

Experience:

• Three (3) years experience in executive and projects assistance
• Demonstrates hands-on skills in secretarial and administrative work
• Excellent interpersonal communication skills

Personal Profile

• Drive – passionate, enthusiastic and have the desire to get things done rather than task-oriented
• Motivation – looks for new challenges and can motivate others through their passion and interest in the job.
• Communication – can write and talk to people at all levels
• Confidence – has confidence without self-importance and is cooperative with others
• Leadership - demonstrates leadership by an ability to draw a team together
• Energy – demonstrates energy to go an extra mile even where there is no extra payment
• Commitment – 100 per cent committed to the assignment and is keen to detail
• Honesty and integrity – high moral standards, trustworthy, honest and of high level integrity and cannot be compromised
• Persuasive – good negotiation skills will ability to persuade for contracts and proposal
• Personal development – committed to personal development through continuous and lifelong learning.

Professional Profile

• Reliability – follows up on self, requires no supervision, self-driven and keeps management informed
• Talented – perfection and quality in execution of the assignments and does it with ease
• Pride – is proud to be an alumnus of the University of Nairobi and is a registered member of the Association
• Analytical Skills – weighs various options and does not jump into conclusions without analyzing shortterm and long term benefits of the solutions against possible negatives.
• Listening skills – listens and has attentiveness that complements analytical skills

Business Profile

• Efficiency – always careful on wastages of time, effort, resources and money
• Economy – knows the difference between expensive and cheap solutions to problems and spends money as if they were his or her own
• Procedures – understands that procedures exist for a reason and won’t by-step; follows the chain of command and does not undermine the authority.
• Profit – must understand that it’s the reason we are all working and therefore must be committed to the bottom line.

Please note that the appointment is on a one year contract term renewable on mutual agreement.

Note:

Applicants should forward seven (7) copies of their application letters accompanied by similar number of certified copies of certificates and C.Vs giving details of their qualifications and experience.

Quote the position applying on the envelope.

The successful candidates will be offered a competitive package on a one have an added advantage.

ICT / Webmaster 

Grade ABC 

1 Post

Ref: UONAA/003/12
 

The person will ensure continuous improvement of thehttp://alumni.uonbi.ac.ke web site and will direct integration and convergence of web-based applications, online fundraising and integrating online application with payment. 

The person will collaborate with the University ICT Centre in content development and revision, search engine optimization, and email and web site marketing. 

The person must demonstrate solid skills and expertise in IT integration, networking and ICT solutions plus a minimum academic qualifications of BSc/Diploma in IT.  

Reporting
 

The person will be reporting directly to the Executive Director of the Alumni Association. 

The person will also work closely with the University ICT Centre and Public Relations team of the University of Nairobi.
 

Job Description
 

The person will direct and oversee the Alumni Association's web development including design, development, implementation, continuous improvement of the http://alumni.uonbi.ac.ke web site, design of marketing materials and providing ICT solutions to the Alumni Association.
 

The specific duties and responsibilities include:
 

a) Website solutions

• Direct integration and convergence of web-based applications (online communities, event management) as well as current and emerging virtual communities into the overall alumni web presence.
• Collaborate with the University ICT Centre in direct content development and revision, search engine optimization, email and web site marketing.
• Oversee development and maintenance of ancillary web pages for alumni clubs and chapters
• Online fundraising strategies such as M-PESA, Pay Pals, NationHela, VISA and credit cards
• Integrating electronic payments with Alumni Association database (similar to JAB)
• Working with the University Webmaster and Public Relations team on the design and organization of the Web sites.

b) ICT Support services

• Configure and monitor the performance of specific applications to ensure they operate to agreed performance levels.
• Maintain and update the Alumni Information Management System (AIMS) for the collection, analysis and dissemination of data
• Ensure secure, continuous uninterrupted availability and functionality of Association’s computer systems.
• Review systems infrastructure, implementation and integration.
• Provide continuous training to staff on ICT system equipment use and user of applications on need basis.

c) Graphic design

• Responsible for creating design solutions which have a high visual impact.
• Creating designs required for alumni products and activities, such as websites, advertising, books, magazines, posters, exhibitions and displays, corporate communications and corporate identity.
• Developing creative ideas and concepts and choosing the appropriate media and style to meet the user's objectives.

Minimum Qualifications
 

Education: A holder of at a Diploma in Computer Science/Information Technology from a recognized University Certification in MCSE, Cisco Networking (CCNA)
 

Experience/Skills:

• Proficient in social media and online marketing
• In depth knowledge of Windows 2000/2003 Server, Active Directory
• Good understanding of SQL 2000/2005
• Understanding of LAN/WAN, TCP/IP, VPN, Firewalls and Routers
• Good network troubleshooting skills and experience working with network management tools
• Support integration of mobile, email, web and other electronic resources
• Experience with backup and recovery of Data / System Files

Please note that the appointment is on a one year contract term renewable on mutual agreement.

Note:

Applicants should forward seven (7) copies of their application letters accompanied by similar number of certified copies of certificates and C.Vs giving details of their qualifications and experience.

Quote the position applying on the envelope.

The successful candidates will be offered a competitive package on a one have an added advantage.

Applications should be addressed to:

The Executive Director, UON Alumni Association,
University of Nairobi
P.O Box 30197- 00100,

Nairobi

OR Drop at University Main Campus,

Administration Wing, Room 107 (Alumni Office)

Email: alumni@uonbi.ac.ke

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