Ministry of Water and Irrigation
Upper Tana Natural Resources Management Project
(UTaNRMP)
Job Opportunities
The overall goal of the project is to contribute to
reduction of rural poverty in the Upper Tana River catchment.
This goal will be pursued through two development objectives
which reflect the poverty-environment nexus:
(i) Increased sustainable food production and incomes for
poor rural households living in the project area and
(ii) Sustainable management of natural resources for provision
of environmental services.
The project will cover six counties namely: Embu, Tharaka Nithi,
Meru, Kirinyaga, Murang’a and Nyeri. The project duration shall be eight
(8) years (2012/2020).
The Project Coordination Team (PCT) will be based at Embu
County.The PCT will be responsible for project coordination and management and
will ensure that the project is implemented according to the Financing
Agreement and within the Government regulations. The PCT will supervise,
backstop and advise all implementing agencies on their roles in the project.
The government plans to utilize a portion of the funds to
support placement of a PCT whose staff will be serving on one year contract
renewable annually for the period of the project subject to satisfactory annual
assessment.
The PCT will be composed of the following staff who must be
Kenyan citizens and have capacity to work with minimum supervision to meet
strict deadlines as well as willingness to work outside normal office working
hours
Water Resources Coordinator (WRC)
One (1) Post
Reporting to the Project Coordinator, the WRC will be
responsible for coordinating the implementation of Sustainable Management
of Water Resources activities.
Key Responsibilities
- In
collaboration with Community Empowerment Coordinator, Water
Service Trust Fund (WSTF) and Water Resource Management Authority
(WRMA), coordinate the formation and strengthening of WRUAs and
preparation and implementation of sub-catchment management plans
(SCMPs);
- Coordinate
with relevant parties such as KFS and KWS the preparation
and implementation of remedial actions for environmental hotspots
that impact on point sources of water;
- Facilitate
the revision of the operational guidelines for the matching grants managed
by WSTF and PCT on the basis of implementation experience;
- Coordinate
the assessment of water resources in the sub-basins, and
the development of the water resources management plan for each
sub-basin;
- Coordinate
the implementation of water and pollution monitoring systems;
- Ensure
compliance with professional and technical standards by implementers
in the design and implementation of water development projects;
- Facilitate
sensitization and training of communities with respect to their
roles and responsibilities under the present and planned legislative
framework in the sector;
- Support
implementing County Departmental Heads and other technical personnel,
to determine practical interventions for protection, conservation and
optimal use of water resources; and
- Together
with the Community Empowerment Coordinator, ensure
gender mainstreaming and equality in all project activities.
Qualifications
- Must
have a first degree in Natural Sciences/Agricultural
Engineering/Civil Engineering or a related field from a recognized
university. Master’s degree in a relevant field will be an added
advantage;
- Management
training certificate will be an added advantage;
- Have
at least 10 years working experience in a similar field, three (3)
of which must be in senior management position handling community
based projects;
- Have
experience in planning, design and implementation of community water
schemes (domestic and irrigation) and in water resources management;
- Be
up to date with policies in the sector as well as be conversant
with appropriate technologies applied in the sector; and
- Be
computer literate.
Land and Environment Coordinator (LEC)
One (1) Post
Reporting to the Project Coordinator, the LEC will be
responsible for coordinating the implementation of Sustainable Management
of Forest and Agricultural Ecosystems activities.
Key Responsibilities
- In
collaboration with other project implementers, undertake or update inventories
of natural and environmental resources in the project area;
- In
collaboration with other implementing partners, raise awareness
and capacity building on environment issues among the communities and
other stakeholders;
- Facilitate
the monitoring of environmental variables in the project area
and help to build a database on natural resources of the area;
- Facilitate
the revision of the operational guidelines for the matching
grants managed by WSTF and PCT on the basis of implementation
experience;
- Coordinate
the preparation and use of environmental impact assessments/Environmental
Audits of project activities and ensure the integration
of environmental aspects in all project activities;
- Coordinate
the project-assisted environmental, off-farm soil and
water conservation interventions undertaken by communities with
support from KFS, KWS and other national, NGO and donor partners;
- In
collaboration with other implementing partners, support the
development and implementation of Participatory Forest Management
Plans of gazetted forests and hilltops; and
- Together
with the Community Empowerment Coordinator, ensure
gender mainstreaming and equality in all project activities.
Qualifications
- Must
have a first degree in Natural Resources Management/ (preferably
in Biological Sciences)/ Forestry or a related field from a
recognized university. Master’s degree in a relevant field will be an
added advantage;
- Management
training certificate will be an added advantage;
- Have
at least 10 years working experience in a similar field, three (3)
of which must be at senior management position handling community
based project;
- Must
have experience in: community forestry and environmental conservation
strategies, practices of forest management, have worked closely with
other stakeholders including communities, KFS, NEMA, KWS and other
agencies handling community based projects;
- Be
up to date with relevant sector policies; and
- Be
computer literate.
Accounts Assistants (AA)
Two (2) Posts
Key Responsibilities:
Reporting to the Project Financial Controller (PFC), the
Accountant Assistants will be responsible for maintaining Project
financial and accountings records at the PCT and in particular perform the
following duties:
- Be
responsible for the maintenance of principal books of accounts
and records on project expenditure as directed by the PFC;
- Ensure
the project’s financial procedures as detailed in the
project Implementation and Financial Manuals are strictly adhered to
by all project staff and executing agencies at the national and
county level;
- Under
the direction of the PFC assist in the preparation of the annual
work plans and budget in line with the guidelines provided by
Ministry of Finance and IFAD for inclusion into the national and
county Budgets;
- Compiling
the Statements of Expenditures (SOE) and Withdrawal Applications
(WAs)for the PCT, the counties for submission and follow up with the
Project Lead Agency, the Ministry of Finance and IFAD;
- Perform:
Bank Reconciliation of all county Bank Accounts, maintain
the ledgers, maintain all records on Withdrawal Applications and
other financial records for the project up to the Trial Balance
stage;
- Under
the direction of the PFC assist in the preparation of monthly and annual
financial reports as required by the GOK and IFAD project agreement;
- Assist
in ensuring that project accounting records in the project area
are properly maintained for Internal Audit and External Audit as
detailed in the Loan Agreement and GOK regulation;
- Assisting
in the preparation of monthly, bi-annual and annual financial reports
as required by the GOK and IFAD; and
- Perform
other related duties as assigned by the PFC.
Qualifications
- Must
be holder of CPA (K) or its equivalent. Those with Bachelor
of Commerce (Accounting option) degree, or relevant Master’s Degree
will have an added advantage;
- Must
have a minimum of 3 years similar working experience in a
government ministry/department handling GOK and donor projects;
- Strong
computer skills (spreadsheets, word and other accounting packages);
- Ability
to prepare financial statements as per International
Accounting Standards;
- Must
have excellent report writing, communication skills and demonstrate
a high level of integrity; and
- Be
a team player.
Secretarial Personnel
Two (2) Posts
Key Responsibilities:
- the
Secretaries will be responsible for manning the Project
Coordinator’s office and giving services to the PCT;
- Carrying
out routine office duties including receipt and dispatch of mail,
filling documents, receiving and attending to visitors and
handling incoming and outgoing telephone calls;
- Drafting
routine correspondence for Project Coordinator’s signature;
- Editing
reports;
- Assisting
the Project Coordinator in administrative and office
executive matters;
- Offer
logistical support to PCT travel arrangements, meetings/workshops/and
conferences organization;
- Handle
PCT Personnel issues;
- Carrying
out elementary accounts operations;
- Ensuring
security of office documents and equipment;
- Supervising
other support staff serving at PCT; and
- Any
other duty as may be assigned by the Project Coordinator.
Qualifications
- Must
have a Kenya Certificate of Secondary Education(KCSE), Mean Grade
C-(minus) or Kenya Certificate Examination (KCE) division III or its
equivalent with at least C(plain) in English language or its
equivalent qualification from a recognized institution;
- Must
have the following qualifications from the Kenya
National examinations Council;- Typewriting stages I,II, and
III/ computerized document processing I,II, and III, Shorthand stages
II and III, Office Practice stages I & II, Business English stage
I, II & III/communications I and II, Commerce stages I &
II, Secretarial Duties stage II Office Management stage III/
office administration and management III
- Certificate
in computer applications (windows, Ms-word, Ms-Excel, Msaccess and
internet) from a recognized institution;
- Diploma/higher
Diploma in secretarial studies from Kenya National Examinations
council or equivalent qualifications from a recognized institution;
- Bachelor’s
degree in secretarial studies or Bachelor of Business and Office
Management or equivalent qualifications from a recognized institution
will be an added advantage
- The
applicant must have 10 years of experience working at an
executive management level three (3) of which must be in a
multisectoral project.
Telephone Operator / Receptionist
One (1) Post
Key responsibilities:
- Telephone
operating duties;
- Clerical
work and routine testing of the switchboard facilities;
- Liaising
with the maintenance engineers on switchboard maintenance;
- Receiving
and attending to visitors/guests and providing required information;
- Managing
front office tidiness, promotional material displays;
- Maintaining
visitors/guests records;
- Assisting
in secretarial office duties; and
- Any
other relevant duty as may be assigned by the Project Coordinator.
Qualifications
- Holder
of Kenya certificate of education (KCE) division III or
Kenya Certificate of Secondary Education (KCSE) mean grade D+ (plus),
and above with at least C (plain) in English or Kiswahili;
- Telephone
occupation test II and I from recognized institution. Must have at
least secretarial training stage one in all subjects. Higher
qualifications will be an added advantage;
- Strong
interpersonal and customer care skills;
- Computer
skills; and
- Have
experience of at least 3 years continuous service in a busy
office preferably in a multidisciplinary/multisectoral project.
Drivers
Five (5) Posts
Key Responsibilities:
- Carrying
out routine checks on the vehicle’s cooling and oil
systems, electrical system, tyre pressure and brakes;
- Driving
the vehicle as authorized;
- Carrying
out minor mechanical adjustments;
- Detecting
and reporting malfunctioning of vehicle systems;
- Maintenance
of work tickets for assigned vehicle;
- Ensuring
security of the vehicle both on the off the road; and
- Ensuring
security and safety of passengers and goods.
Qualification
- Kenya
certificate of secondary education mean grade D (plain);
its equivalent qualification from a recognized institution, or 10
years continuous service five (5) of which must be in a project or in
an executive office;
- Have
a valid driving license free from any current endorsements (s);
- Passed
occupational Trade Test I for drivers;
- Defensive
Driving Certificate from the Automobile Association (AA) of Kenya or
its equivalent qualification from a recognized institution;
- Attended
a refresher course for drivers lasting not less than one (1)
week within the last three (3) years at Kenya Institute of Highway
and Building Technology (KIHBT) or any other recognized Institute;
- A
valid certificate of good conduct from the Kenya Police; and
- Attended
a First-Aid certificate course lasting not less than one (1)
week from St. John Ambulance or Kenya Institutes of Highway and
Building Technology (KIHBT) or any other recognized institution.
Support Staff
One (1) Post
Key Responsibilities:
- Maintaining
cleanliness of all PCT offices;
- Delivery
of documents to the relevant offices;
- Posting
of relevant project documents;
- Preparation
and service of tea/coffee/refreshments; and
- Any
other relevant duty as may be assigned by the Secretaries.
Qualifications
- Holder
of Kenya Certificate of Education (KCE) Division IV or
Kenya Certificate of Secondary Education (KCSE) Mean Grade “D”
(Plain);
- Minimum
of five (5) years’ experience three (3) of which must be in a
busy office preferably in a multi discipline/multisector project.
Project Coordinator (PC)
One (1) Post
Reporting to the Permanent Secretary (PS) of the Project Lead
Agency, currently the Ministry of Water and Irrigation (MWI), or a senior
official designated by the PS to act on his/her behalf, the PC will be
responsible for the day-to-day operations and coordination of the project
activities and for ensuring that all documents (AWPBs, budgetary
allocations, disbursement of funds, progress reports, audit reports, withdrawal
applications etc) are prepared and submitted on time as well as adherence
to government and donor regulations.
She/he will also be the Secretary to the Project Steering
Committee (PSC), which will be chaired by the PS of the Lead Agency or his
designated representative.
Key Responsibilities
- Providing
effective leadership to the PCT;
- Ensuring
effective and efficient utilization of project funds and
other resources;
- Ensuring
Implementation of the project according to approved Annual Work Plans
and Budgets.
- Dissemination
of relevant government policies,
- Recruitment
and supervision of technical assistance,
- Supervision
of implementation of activities financed by the project
through technical assistance, contracts, implementing partners or
community groups;
- Ensuring
that project progress, audit and other reports are produced
and submitted to the appropriate stakeholders on a timely basis;
- Adequate
liaison and networking with other agencies either working in
the project area or potentially concerned with project activities,
and with other relevant sectoral projects;
- Promoting
appropriate technologies for the project in a
participatory integrated development manner;
- Ensuring
gender mainstreaming and equality in all project activities;
- Accurate
information dissemination about project activities; and
- Performing
any other duty relevant to the project as may be assigned by the PS
responsible for the project or his designated representative.
Qualifications
- Must
have a first degree in Civil Engineering, Agriculture Engineering, Natural
Sciences, Social Sciences or a relevant field from a
recognized university. In addition, the applicant must have Master’s
degree in a relevant field from a recognized institution;
- Have
15 years working experience 5 of which must be at senior management
level handling multi-sectoral donor-funded projects in community
rural development field;
- Strategic
Leadership and Management training certificates will be considered an
added advantage
- Have
a good understanding of participatory approaches to activity–based planning,
budgeting, implementation, monitoring and evaluation;
- Be
up to date with reforms in the relevant sectors and have
clear understanding of relevant government policies and operations;
- Ability
to mobilize funds and be familiar with GOK and development partners
financing procedures;
- Have
proposal and report writing skills;
- Have
strong leadership, training and communication skills;
- Be
computer literate and able to apply basic software for the project; and
- Be
a professional of high integrity.
Project Financial Controller (FC)
One (1) Post
Reporting to the Project Coordinator, the FC will be responsible
for the following:
Key Responsibilities:
- General
administration of the financial resources of the project and
ensuring that government and donor financial procedures are adhered
to by all project staff and implementing agencies;
- Preparation
of the annual budget in line with the guidelines provided by the
Ministry of Finance and IFAD for inclusion into the national and
county budgets;
- Compiling
the Statements Of Expenditures (SOEs),preparing
Withdrawal Applications (WAs) and liaising with the Accountant of the
borrower to reconcile the Special Account and Project accounts;
- Preparation
of timely financial reports for the project and advising the PCT on
the project’s financial status and trends;
- Ensuring
that internal and external auditors are availed all
necessary documents during the audit;
- Identifying
suitable software packages for efficient project
accounting, financial management and controls;
- Facilitating
capacity building on financial management for implementing partners
at the national, county, sub-county and community levels; and
- Any
other relevant duty assigned by the Project Coordinator.
Qualifications
- Must
have a Bachelor of: Commerce (Accounts options) or Finance or
Business Administration degree from a recognized university
plus professional accounting qualification (CPA-K); Masters degree in
a relevant field will be an added advantage;
- Have
ten (10) years working experience five (5) of which must be
in government ministry/department handling donor-funded projects;
- Having
a Management training certificate will be considered an
added advantage
- Be
computer literate, especially in electronic spreadsheet, and
other specialized accounting packages;
- Have
a good working knowledge of accounting, personnel and
procurement policies and procedures;
- Ability
to prepare financial statements as per International
Accounting Standards;
- Have
a good working knowledge on banking and financial control; and
- Have
strong leadership and communication skills.
Procurement Officer (PO)
One (1) Post
Reporting to the Project Coordinator, the PO will be responsible
for coordinating the procurement function based on GoK and IFAD guidelines
and procedures.
Key Responsibilities
- In
collaboration with other members of the PCT and implementing
partners, prepare annually an 18-month procurement plan for works,
goods and services required by the project and submit the same for
approval by the PSC and IFAD along with the AWPB;
- Ensure
the preparation and assembly of tender and contract documents
for specific procurements according to GoK and IFAD guidelines;
- Assist
the members of the PCT and other implementing partners in preparation
of TORs and contractual documents;
- Prepare
tender notices and advertisements in appropriate national
and international papers and websites as required;
- Participate
in relevant tender committee meetings and assist with the preparation
of committee reports;
- Review
and advise on tender evaluations and make necessary follow-up;
- Maintain
and update procurement files containing high quality and
readily available information for review by supervision missions;
- Maintain
the contract register and regularly update the same with
monitoring data on progress of all contracts;
- Draw
the attention of the Project Coordinator to potential or actual
violation of contractual terms by contractors and service providers
for appropriate sanctions;
- Undertake
any other duties assigned by the PC.
Qualifications
- Must
have a Bachelor’s degree in Commerce, Business
Administration, Procurement or any other related degree from a
recognized university. Master’s degree in a relevant field will be an
added advantage;
- Must
have a Graduate Diploma of Chartered Institute of Purchasing and Supplies
or Diploma in Purchasing and supply;
- Management
training certificate will be considered an added advantage;
- A
minimum of 8 years’ experience in public procurement of goods
and services, 3 of which must be in a government ministry/department
handling donor funded projects;
- Have
experience in preparing tender and contract documents for
national and international competitive bidding;
- Have
a comprehensive knowledge of Public Procurement Regulations, as well
as procurement guidelines for IFAD and the World Bank; and
- Be
computer literate.
Monitoring & Evaluation Officer (M&EO)
One (1) Post
Reporting to the Project Coordinator, and working very closely
with the Knowledge Management and Learning Officer, the M&EO will be
responsible for coordinating and facilitating the project planning and
M&E activities towards a coherent and flexible project management
system.
Key Responsibilities
- In
collaboration with other component coordinators, establish a
Monitoring and Evaluation (M&E) system taking into account the
Government monitoring frameworks, IFAD RIMS, the project objectives
and the experience from MKEPP;
- In
collaboration with members of the PCT, the counties and
implementing partners, continuously review/update the M&E
indicators and the log frame of the project;
- Organize
and supervise baseline surveys, Annual review workshops, impact
assessment studies, Mid Term Review and completion report and other
relevant studies;
- In
collaboration with other members of the PCT, the counties and
other implementing partners, coordinate and prepare the project
annual work plan and budget (AWPB) and project reports;
- Development
of implementation targets, monitor implementation processes and
performance, assess outputs and outcomes as well as reporting back to
stakeholders to create a better learning environment;
- Identify
training needs and organize trainings on Participatory M&E
for relevant stakeholders
- In
collaboration with Community Empowerment Coordinator, ensure
gender mainstreaming and equality in all project activities; and
- Any
other relevant duty assigned by the Project Coordinator
Qualifications
- Must
have a Bachelor’s degree in Economics/Statistics/Mathematics or
a related field from a recognized university. Master’s degree in a
relevant field will be an added advantage;
- Management
training certificate will be an added advantage;
- Have
7 years working experience three (3) of which must be in
participatory M&E and handling multi-sectoral community based
government/donor funded project; and
- Be
computer literate and able to use advanced computer packages
for analysis and data storage.
Knowledge Management and Learning Officer (KM&LO)
One (1) Post
Reporting to the Project Coordinator, and working very closely
with the M&E Officer, the KM&LO will coordinate the establishment
and operation of an integrated Knowledge Management and Learning
(KM&L) system towards a coherent and flexible project management
system.
The system will link five functions: learning and
adaptation for continuous improvement of performance; learning-oriented
M&E; internal (PCT) and external (stakeholders) communication;
innovation and experimentation; and information management.
Key Responsibilities
- Oversee
the development of KM&L strategy and plans to ensure
systematic, continuous learning, improvement and knowledge sharing;
- Develop
a Management Information System (MIS) for managing data
and information for overall monitoring;
- Develop
and implement processes to ensure that lessons learned and
good practices are captured systematically, shared, and used to
improve project implementation, including in the development of the
AWPB;
- Support
advocacy efforts through providing evidence of impact
gathered through the M&E system closely linked to knowledge
management and communication activities;
- Coordinate
the development and implementation of capacity building programmes
for PCT staff, the counties and implementing partners, including
coaching and mentoring;
- Provide
technical backstopping and guidance to county and
implementing partner staff on KM&L;
- Ensure
that innovative experiences, learning and good practices
are captured, synthesized, documented and shared continuously within
the project, within the counties, with in-country partners, IFAD and
other regional and international partners, including through a
project website, documentation centre and communities of practice;
and
- Any
other relevant duty assigned by the Project Coordinator
Qualifications
- Must
have a first degree in Rural Development/ Computer Science/Statistics/
Communications or other relevant field. Master’s degree
in Information Systems, M&E, knowledge management or related
field will be an added advantage;
- Be
proficient in the use of databases, spreadsheets, modern
information and communication technology (ICT) in development, and
other computer applications; have demonstrated skills in quantitative
and qualitative analysis and data management;
- Management
training certificate will be an added advantage;
- Have
at least 8 years relevant work experience, 3 of which must be in
the field of KM&L/ M&E/ MIS/,facilitation of learning
processes or a related filed;
- Must
have proven experience in designing and implementing
successful communication and knowledge management strategies for
sustainable development, or in planning and implementing strategies
at management level; and
- Proven
ability to write reports, articles and or pamphlets depicting
project interventions and results;
Community Empowerment Coordinator (CEC)
One (1) Post
Reporting to the Project Coordinator, and working very closely
with the other PCT staff, the CEC will be responsible for coordinating the
implementation of Community Empowerment component of the project.
Key Responsibilities
- Facilitate
the planning, management and implementation of the community based
mobilization activities of the project;
- In
collaboration with other coordinators, coordinate the awareness
creation to stakeholders and beneficiaries on project objectives and
implementation arrangements;
- In
collaboration with the county stakeholders, identify and establish community-based
institutions such as the Focal Development Areas along the river
basins, and assist in the formation of the Focal Development
Area Committees;
- Organize
training for the county implementing teams on PRA/PLA and
other participatory community mobilization techniques, and backstop
the training of the community-based institutions by the county teams;
- Facilitate
the community action plan development process by the county and
sub-county teams and the conversion of the plans into
interventions and work plans;
- Coordinate
relevant community trainings that include: group
dynamics, management, organization and governance in collaboration
with the county Gender and Social Development Officers;
- Develop
a strategy for awareness creation and capacity building on gender
equality, participation of women, youth and vulnerable groups in project
supported activities, HIV/AIDS prevention and mitigation,
environmental management, and other cross-cutting issues;
- Ensure
gender mainstreaming and equality in all project activities; and
- Any
other duties assigned by the PC.
Qualifications
- Must
have a first degree in Sociology/Social Work or Community Development
from a recognized university. Master’s degree in a relevant field
will be an added advantage;
- Management
training certificate will be an added advantage;
- Have
at least 10 years’ experience in Community Development, three (3) of
which must be in handling community based multi-sectoral projects
at senior management level;
- Have
experience in participatory methodologies such as Participatory
Rural Appraisal, Participatory Planning, Participatory Learning and
Action; and
- Be
up to date with government policies and reform process in the
relevant sectors; and
- Be
computer literate.
Rural Livelihoods Coordinator (RLC)
One (1) Post
Reporting to the Project Coordinator, and working very closely
with other PCT staff, the RLC will be responsible for coordinating the
implementation of Sustainable Rural Livelihoods activities.
Key Responsibilities
- In
collaboration with the counties, sub-counties staff and service
providers, coordinate all on-farm soil and water management
activities supported by the project;
- Regularly
review and refine the guidelines and procedures for
the implementation of the matching grants for sustainable soil and
water conservation and income generating activities, drawing on
emerging experience;
- Develop
and maintain the partnerships with public, private sector and
civil society organizations required for effective implementation of
component activities and for sustainability of the activities;
- Coordinate
all extension activities related to crop and livestock
production, sustainable soil and water conservation, irrigation
development, Farmers Field School (FFS) and value addition;
- Coordinate
the development of marketing strategies for commodities produced
under the project and monitor the implementation of these strategies;
- Facilitate
the linkage of income generating activity (IGA) groups with financial
services providers; and
- Together
with the Community Empowerment Coordinator, ensure
gender mainstreaming and equality in all project activities.
Qualifications
- Must
have a first degree in Agriculture or a related discipline from
a recognized university. Master’s degree in a related field will be
an added advantage;
- Management
training certificate will be an added advantage;
- Have
at least 10 years working experience in a similar field, three (3)
of which must be at senior management position handling community
based projects;
- Be
familiar with policies, reforms and appropriate technologies in
agriculture sector; and
- Be
computer literate.
Interested candidates who meet the above requirements
should send their application letter, detailed CV, copies of certificates
and testimonials to:
The Permanent Secretary
Ministry of Water and Irrigation
P.O. Box 49720-00100
Nairobi
Attn: Human Resources Department, Room NO 145
So as to reach on or before 15th October 2012.
Only shortlisted candidates will be invited for interviews.
