Republic of Kenya
Ministry of Medical Services
Office of the Medical Superintendent
Office of the Medical Superintendent
TransMara District Hospital
Job Title: M&E / Data Entry Clerk
Job Title: M&E / Data Entry Clerk
Reports To: Program Manager
Employment Status: Contract, Hourly
Summary:
Summary:
Receives, reviews, and enters data into computer system or
tracking database according to established procedures.
Ensures accuracy of all data recorded and performs database
maintenance functions, support the institution’s vision, mission and
goals.
Support all ICT equipment and network infrastructure and ensure
that they are working well.
This list of duties and responsibilities is illustrative only of
the tasks performed by this position and is not all-inclusive.
Essential Duties and Responsibilities:
Essential Duties and Responsibilities:
- Keeps
track of received data and source documents.
- Prepares
and sorts source documents, and identifies and interprets data to be
entered.
- Contacts
preparers of source documents to resolve questions, inconsistencies, or
missing data.
- Data
entry on the Electronic Medical Record (EMR) System in place. Enters
alphabetic, numeric, or symbolic data from source documents into computer
following format displayed on screen, and enters necessary codes.
- Confirms
accuracy of data such as patients/clients numbers, weight, height, dates,
and drugs.
- Produces
monthly data sets to be sent to the funding donor.
- Compares
data entered with source documents, or reenters data in verification
format on screen to detect errors.
- Reviews
and makes necessary corrections to information entered.
- Compiles,
sorts, and verifies accuracy of data to be entered.
- Processes
various forms.
- Assists
in establishing and maintaining an effective and efficient records
management system.
- Generates
reports and responds to inquiries regarding entered data as requested.
- Maintains
confidential information
- Performs
general ICT duties such as computer maintenance, network and internet
support and troubleshooting, etc.
- Perform
other job related duties as assigned.
Competency (To perform the job successfully, an individual
should demonstrate the following competencies):
- Knowledge
of records management procedures.
- Knowledge/experience
in handling MOH/PEPFAR data
- Knowledge
of assigned program activities guidelines and processes
- Ability
to operate various work-processing software, spreadsheets, and database
programs.
- Maintain
confidentiality.
- Interact
and maintain good working relationships with individuals of varying social
and cultural backgrounds.
- Communicate
efficiently and effectively both verbally and in writing.
Qualifications:
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily.
The education and experience requirements listed below are
representative of this position’s requirements.
Education/Experience:
- Must
have a diploma and,
- One
(1) year work experience in a data clerk / IT support position or a
combination of education, training, and experience which provides the
desired knowledge, skills, and abilities necessary to perform the
position’s essential duties and responsibilities.
Preferred Qualifications:
- Diploma
in any of the following : Information Technology , IMIS , Computer
Studies, Health Records from recognized institution
- Experience
in health records Management or has worked in a Health institution will be
an added advantage.
- Experience
in MS office applications specifically MS access , Excel, word and
PowerPoint
- Experience
in User support and hardware and software installation
- Network
support experience will also be an added advantage
Qualified and interested persons should submit their application
letters together with C.V., copies of academic and professional testimonials,
and two (2) current letters of recommendation to the undersigned so as to reach
on or before October 5th 2012.
The Medical Superintendent
TransMara District Hospital
PO Box 98-40700
Kilgoris.
Telephone: 058-5122212/5122041 Kilgoris
Telegram’'MEDSUP' Kilgoris
TransMara District Hospital
PO Box 98-40700
Kilgoris.
Telephone: 058-5122212/5122041 Kilgoris
Telegram’'MEDSUP' Kilgoris
Or email to medsuptransmara@yahoo.com, clearly indicating
position for which you are applying in the subject line.
Note: TransMara District Hospital is an equal
opportunity employer.
Only short listed candidates will be contacted
Only short listed candidates will be contacted