World Food
Programme
Vacancy Announcement:WFP/23/12
Date of issue: 10th August 2012
Deadline for
application: 24th August 2012
Job Title: Senior Logistics Assistant (Contracting)
Post Grade: SC6 – Service Contract
Accountabilities:
Under the direct
supervision of the Logistics Officer and the overall supervision of the Head of
Logistics, the incumbent will assist in the process of Contracting of logistics
services required for the implementation of WFP operations in Kenya, from the
stage of vetting of prospective service providers, through the contracting
process itself, to the implementation and management of concluded contracts as
well as the performance evaluations of the contractors.
Major Duties and Responsibilities:
- Assist
in preparation and overall processing of Request for Quotations (RFQ) for
all contracts related to logistics services.
- Organise
all required meetings related to the contracting process.
- Assist
in the preparation and dissemination of information regarding contract
status and any other required information.
- Monitor
contract validity dates and other relevant information regarding each
contract.
- Assist
in the advertisements, receipt of documentation and short-listing of
prospective service providers, where applicable.
- Assist
in the performance evaluation process.
- In the
absence of the Logistics Officer (Contracting) or as delegated, act as the
primary contact between the Logistics Unit and other WFP Units, as well as
between WFP and contracted service providers.
- Assist
in the development of contract management tools, templates, methods and
processes for contracts. Maintain databases of information related to the
contracts.
- Gather
market intelligence; keep abreast of developments in the market as well as
any regulations affecting the sector, as applicable.
- Assist
in contingency planning and logistics preparedness reviews.
- Effectively
assign work, supervise and train staff, as applicable.
- Produce
organised, accurate and well documented records with well analysed data
and address unforeseen situations while seeking advice and guidance from
supervisor, as necessary.
- Perform
other related duties as may be required.
Qualifications, Experience, Critical Success Factors and
Language
- Successful
completion of secondary school education, preferably supplemented by
technical qualification or university degree in business administration,
statistics, economics, logistics, transport, shipping, law or other field
relevant to WFP Logistics / contracting activities.
- A
minimum of five years’ practical working experience in one or more of the
transportation and ancillary sectors: port operations, shipping, clearing
and forwarding, air operations, large scale road/rail transport and
distribution management.
- Good
knowledge and experience in using computer software applications (MS Word,
Excel and Access).
- High
sense of initiative and judgment with an ability to work quickly and
accurately under minimum supervision and time constraints/pressure.
- High
level of cognitive capacity and an ability to work independently as
required
- Ability
to review a variety of complex data, adjust discrepancies and resolve
operational problems with substantial independence.
- Ability
to obtain/give factual information of non-routine in nature involving
interpretation of facts requiring clarity of expression.
- Detail
oriented with an ability to handle large volume of recurrent confidential
work in a systematic manner
- Ability
to train other staff regarding relevant work responsibilities.
- Ability
to work in a team environment and coordinate assignments to achieve common
goals.
- Ability
to deal patiently and tactfully with people from diverse backgrounds.
- Excellent
written and spoken English and Kiswahili.
Kenyan nationals meeting the above qualifications are required
to submit a covering letter quoting Vacancy Announcement No. WFP/23/12 with
their updated Curriculum Vitae, copies of certificates and name, title and
e-mail address of three referees.
Candidates should also
complete a Personal History form (P.11) available on the following link –http://www.unon.org/docs/P11.doc.
All documents should
be sent in an envelope which must be marked: CONFIDENTIAL WFP/23/12 and sent
to:-
Human Resources
Officer
World Food Programme
P.O. Box 44482
Nairobi 00100
World Food Programme
P.O. Box 44482
Nairobi 00100
or deliver to Office
B-120, UN Complex, Gigiri.
WFP is an equal
opportunity employer and does not charge a fee at any stage of the recruitment
process.