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Receptionist Job in Kenya

Job Title: Receptionist
Line Function: Finance and Administration
Reporting line: Chief Accountant
The African Virtual University (AVU) is a Pan African Intergovernmental Organization established by charter with the mandate of significantly increasing access to quality higher education and training through the innovative use of information communication technologies. 

A Charter, establishing the AVU as an Intergovernmental Organization, has been signed so far by fourteen (14) African Governments - Kenya, Senegal, Mauritania, Mali, Cote d’Ivoire, Tanzania, Mozambique, Democratic Republic of Congo, Benin, Ghana, Guinea, Burkina Faso, Niger and South Sudan. 

The AVU has its headquarters in Nairobi, Kenya and a Regional office in Dakar Senegal with Host-Country Agreements and Diplomatic Status with the two governments

The AVU is now seeking to fill the position of a Receptionist.
The Receptionist will provide administrative support to the organization and maintain a professional company image through in-person phone and email interaction.

Scope of Work & Deliverables:

The Receptionist will be expected to perform/deliver the following:
  • Answer telephone calls and transfer them to the appropriate staff member.
  • Receive and welcome clients and visitors in the organization.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Collect, Sign for and distribute mail packages.
  • Organize and coordinate office cleaning.
  • Setup and coordinate meetings and conferences.
  • Support staff in assigned project based work.
  • Maintain an adequate inventory of office consumables (Cleaning and Kitchen Supplies)
  • Other duties as assigned
Competencies, Skills and Attributes:
  • Must be a mature, respectful and honest person of high integrity that is able to work in a team and make meaningful contributions to the team objective.
  • Good communication and sound report-writing skills will be an added advantage.
  • Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
  • Should be willing, ready and able to perform other duties as delegated to him/her by the immediate supervisor
Experience and Qualification:
  • The successful applicant must possess at least a C Plain in O’ Level
  • Possess a business diploma or qualified in secretarial duties and be proficient in computer packages.
  • Basic reading, writing, and arithmetic skills required.
  • Knowledge of Microsoft Office and telephone protocol.
  • Have excellent communications skills, excellent interpersonal skills and able to work under pressure with minimum supervision.
  • The applicant must have 4 years of work experience.
  • Knowledge of French is an added advantage.
  • Possession of a Business degree will be an added advantage
Your application will include a detailed curriculum vitae, electronic versions of your certified certificates, names and contact addresses of three professional referees, current and expected salary sent to

The closing date for receiving applications is 24th August 2012
The African Virtual University is an equal opportunity employer.

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