Food and Agriculture
Organization of the United Nations
Vacancy Announcement no.005/2012
Title:Administrative Clerk -
Finance
Contract type: Fixed Term
Duty Station: Nairobi
Duration of
assignment: Initial probation of
12 months followed with possible extension
Job Role, Duties and
Responsibilities
The Administrative
Clerk – Finance G-4 is responsible for a variety of routine administrative and
financial support functions for the project.
He / she works under
the overall guidance of the FAO Representative and the direct supervision of
the functional supervisor.
The incumbent performs
the following duties:
- Retrieve,
enter, select and analyse data from a wide variety of sources
- Maintain
imprest accounts; reconcile expenditures, balances, payments, statements
and other data; assist in the preparation of recurring and special reports
by preparing and editing data in appropriate format as requested; monitor
project, programme and general office accounts
- Maintain
detailed records of budget estimates, obligations and available balances;
record receipts and disbursements, (ledgers, cash books, vouchers, etc.);
make disbursements from petty cash fund and balance accounts.
- Prepare
routine correspondence of administrative nature; draft correspondence to
verify data, answer queries, and obtain additional information on
transactions and financial matters, as required.
- Maintain
local inventory records with responsibility for proper recording of
assets, their maintenance and safeguard.
- Maintain
a filing system of administrative and financial documents.
- Maintain
liaison with local banks and financial institutions to keep up-to-date
with financial and regulatory information (exchange and interest rates, procedures
and rules, maintenance of bank accounts, etc.).
- Support
the administration of personnel and equipment.
- Perform
other related duties as required.
Qualification Requirements
Education: Secondary school education or equivalent
commercial school.
Work Experience: Four years of clerical, administrative or
accounting experience.
Languages: Working knowledge (level C) of the FAO
official language used for communication within the country (English, French or
Spanish) and working knowledge of the local language(s) is required.
IT Skills:
- Ability
to effectively use standard office software, such as MS Office (Windows,
Word, Outlook, Excel, Exchange) etc.
- Ability
to use accounting software and other information systems and databases to
insert data, make enquiries, retrieve/define ad hoc reports and analyses
and edit results in appropriate format.
FAO is an equal opportunity employer; qualified women are
encouraged to apply. Acknowledgements will only be sent to applicants in whom
FAO has a further interest.
Interested candidates
who meet the above qualifications may send their application letter, and a
detailed CV clearly marked ; Administrative/Finance Assistant; STRICTLY BY
EMAIL not later than 14 September 2012, addressed to:
Office of the FAO Representative in Kenya
FAO Representation in Kenya
United Nations Office at Nairobi
Block P, Level 3, Gigiri
PO Box 30470, 00100, Nairobi Kenya
Office of the FAO Representative in Kenya
FAO Representation in Kenya
United Nations Office at Nairobi
Block P, Level 3, Gigiri
PO Box 30470, 00100, Nairobi Kenya
E-mail :
vacancy-Kenya@fao.org
Only E-mail
applications will be accepted