Position Profile: Administration
Manager
Education:
College / University Diploma or Higher
Proficient in English, both spoken & written
Knowledge & Experience in IT Industry an added advantage.
Experience Requirement: Candidate must
possess at least a Diploma, Advanced / Higher / Graduate Diploma and Business
Studies / Administration / Management, Finance/Accountancy/Banking or equivalent.
Required language(s): English&Local Kenya
Language
At least 2 year(s) of working experience in the related field is
required for this position.
Able to use Microsoft Word, Excel & PowerPoint
Able to handle full set of accounts, perform reconciliations and
audit schedules
Experience with various accounting packages i.e. Tally and
Microsoft NAV will be added advantage.
Able to multi-task and stick to tight reporting deadlines.
Responsibilities:
Responsibilities:
·
Transport & Logistics arrangement for Staffs& Guest on
need basis.
·
Hotel Booking, Air ticket Booking as per company guidelines
·
Collection of quotes, preparation of purchase order &
obtaining necessary approval
·
Vehicle Maintenance Coordination, Allocation of duty shift for
drivers
·
Guest house upkeep & Repair
·
Taking care of office repair for any wear & tear
·
Maintenance of Stock register, Visitor Register
·
Maintenance of staff attendance and follow up on biometric
reporting
·
Recommend petty cash purchase requirement to Finance
department
·
Managing Support staffs & Drivers& making sure work
environment is clean & hygienic
·
Follow up with suppliers on delivery of office requisitions
–Water, Kitchen Stock, Stationery etc
·
Maintaining all records as required by company for ISO.
·
Annual maintenance contract Maintaining &renewal tracking
·
Maintenance of Insurance File and tracking of Renewal
dates for all assets
·
Handling Immigration related duties passes/ Visas/ work permits
·
Requisitions of Letter heads, business cards and other marketing
materials from head office and coordinating with clearing agents where
necessary.
·
Assist in Filing of Accounting & HR documents as instructed
by Finance Manager from time to time
·
Calling guest, customer, employees for event & obtaining
confirmation
·
General Office Administration and writing/ managing
company correspondences
·
Timely renewal of all statutory licenses.
·
Follow up on pending collections and updating the receivables
file
·
Any other role as may be assigned by the company
Authority:
·
Acts as a logistics executive.
·
Acts as a Admin executive
·
Incharge of all Support Staffs & Drivers
Interfaces:
1.
Regional Sales Head
2.
All General Managers
3.
All Practice Heads
4.
Finance & Admin Manager
5.
Delivery Head
6.
Sales Managers
7.
Training Managers
Email: hr.ke@technobrainltd.com
Male candidates are encouraged to apply
Male candidates are encouraged to apply