Position Profile: Administration Manager
Education:
College / University Diploma or Higher
Professional certificates as requirements
Proficient in English, both spoken & written
Knowledge & Experience in IT Industry an added advantage.
Experience Requirement: Candidate must possess at least a Diploma,
Advanced / Higher / Graduate Diploma and Business Studies / Administration /
Management, Finance/Accountancy/Banking or equivalent.
Required language(s): English&Local Kenya Language
At least 2 year(s) of working experience in the related field is
required for this position.
Able to use Microsoft Word, Excel & PowerPoint
Able to handle full set of accounts, perform reconciliations and
audit schedules
Experience with various accounting packages i.e. Tally and
Microsoft NAV will be added advantage.
Able to multi-task and stick to tight reporting deadlines.
Responsibilities:
Responsibilities:
- Transport
& Logistics arrangement for Staffs& Guest on need basis.
- Hotel
Booking, Air ticket Booking as per company guidelines
- Collection
of quotes, preparation of purchase order & obtaining necessary
approval
- Vehicle
Maintenance Coordination, Allocation of duty shift for drivers
- Guest
house upkeep & Repair
- Taking
care of office repair for any wear & tear
- Maintenance
of Stock register, Visitor Register
- Maintenance
of staff attendance and follow up on biometric reporting
- Recommend
petty cash purchase requirement to Finance department
- Managing
Support staffs & Drivers& making sure work environment is clean
& hygienic
- Follow
up with suppliers on delivery of office requisitions –Water, Kitchen
Stock, Stationery etc
- Maintaining
all records as required by company for ISO.
- Annual
maintenance contract Maintaining &renewal tracking
- Maintenance
of Insurance File and tracking of Renewal dates for all assets
- Handling
Immigration related duties passes/ Visas/ work permits
- Requisitions
of Letter heads, business cards and other marketing materials from head
office and coordinating with clearing agents where necessary.
- Assist
in Filing of Accounting & HR documents as instructed by Finance
Manager from time to time
- Calling
guest, customer, employees for event & obtaining confirmation
- General
Office Administration and writing/ managing company correspondences
- Timely
renewal of all statutory licenses.
- Follow
up on pending collections and updating the receivables file
- Any
other role as may be assigned by the company
Authority:
- Acts
as a logistics executive.
- Acts
as a Admin executive
- Incharge
of all Support Staffs & Drivers
Interfaces:
- Regional
Sales Head
- All
General Managers
- All
Practice Heads
- Finance
& Admin Manager
- Delivery
Head
- Sales
Managers
- Training
Managers
Email: hr.ke@technobrainltd.com
Male candidates are encouraged to apply
Male candidates are encouraged to apply