Terms of Reference
Job Title: Project
Assistant
Organization: Japan Center for Conflict Prevention (JCCP)
Report to: Project Officer
Contract Duration: Renewable with satisfactory performance (3month probation)
Duties and Responsibilities
Under the direct supervision of Project Officer/Project Coordinator, Project Assistant is responsible for the following duties and responsibilities;
1. Project Management Support
- Responsible
for the project related tasks assigned by Project Officer (PO) and/or
Project Coordinator (PC) in a timely manner, in line with the specific
project documents and work plans;
- Work
closely with PO/PC and finance team in managing project budgets, cash
flows and contracts/obligations, by tracking use of financial resources in
accordance with JCCP financial rules and regulations;
- Assist
PO and/or PC in procurement, stakeholders coordination and reporting;
- Assist
PO/PC in arranging proper project records, including Procurement, HR and
Finance as required;
- Abide
by all security protocols applicable to the JCCP Kenya and assist in
ensuring their implementation by other project staff.
2. Monitoring and Evaluation Assistance
- Assist
PO/PC to identify, support and develop mechanisms for effective project
monitoring and evaluation efforts and systems for information sharing
internally and externally;
- Assist
PO/PC to effectively monitor all aspects of project progress and
implementation;
- Assist
PO/PC to identify, report on and manage risks so that maximum benefit to
clients and stakeholders is achieved;
- Regularly
review project progress and the implementation structure to deliver and
lessons are learnt for the future.
3. Psychosocial Support and Peace Education
- Keep
abreast of Psychosocial Support and Peace Education initiatives in Kenya,
and provide technical support and policy advisory for the JCCP
Psychosocial Support and Peace Education programmes as required;
- Identify
and pursue JCCP project development opportunities in the area of
Psychosocial Support;
- Represent
the JCCP in Inter-Agency mechanisms on Psychosocial Support and Peace
Education;
- Assist
PO/PC to identify local organizations or groups working to promote peace
education within their communities and oversee strategic, technical, or
operational support to those organizations or groups;
- Assist
PO/PC to identify training needs for these local partners for program
quality and accountability, and provide them with adequate training if
appropriate;
- Identify
and pursue JCCP project development opportunities in the area of peace
education.
4. Knowledge Management
- Develop
and update the knowledge products as required throughout project
implementation;
- Institutionalize
and disseminate knowledge within JCCP through content/data management;
- Ensure
synthesis of lessons learned and best practices in project management.
Perform other related duties as required.
Qualifications and experience required
- Academic
background: a college diploma or higher in social science, community
development, project management or other related field;
- Extensive
work experience (at least 5 years) in programme assistance;
- Ability
to work with government, implementing partners and grassroots
organizations;
- Good
community mobilization and community organizing skills;
- Ability
to work harmoniously at international environment;
- Excellent
communication and interpersonal skills;
- Computer
literacy;
- Good
management skills, an ability to multi-task and prioritize workload;
- Good
understanding of Somalia and its culture;
- Fluency
in English a must
Applications must be received not later than 6 August 2012 and
should be sent to the following email address:
Japan Center for Conflict Prevention (JCCP)
Nairobi, Kenya
Nairobi, Kenya
E-mail: kenya@jccp.gr.jp
