UNICEF Somalia
Vacancy Announcement
Ref:UNSOM/2012/042
Title: Senior Operations Assistant
Category and Grade
Level: GS-7
Case Number: SOM12034
Length of Contract: One year
Organization Unit: Operations
Duty Station: USSC, Nairobi
Date of Issue: 2nd July 2012
Closing date of
Application: 16th July 2012
If you are qualified
and looking for a chance to make a real difference in the lives of vulnerable
Somali children while gaining opportunities for career growth, you are invited
to apply for the post of Senior Operations Assistant with UNICEF Somalia
Support Centre in Nairobi.
If successful, you’ll
be part of a dynamic and passionate team in Nairobi and Somalia that works
together to improve the health, nutrition, water, sanitation, hygiene, and
basic education of Somali girls and boys and protect them from violence,
exploitation and abuse.
The successful
candidate will be offered a Fixed Term Appointment for one year. Further
extensions will be based on organizational needs, availability of funds and
satisfactory performance.
Purpose of the post:
Under the general
supervision of the Chief of Operations, serves as principal assistant for
carrying out broad administrative support functions, which may include
co-ordination and supervision of clerical and administrative staff engaged in
fields of work such as personnel, finance, registry, supply and transportation,
as indicated by the requirements and structure of the organization.
Major duties and
responsibilities:
- Analyze
and maintain an overview of the work of the Operations to ensure that
timely coordination, administrative, logistics, budgetary, internal
control support are provided to the Operations Group and the three out
posted Zone Offices. Participates in the recruitment and training of
general service staff for specialized and non-specialized work, and
assigns general service staff to meet work requirements.
- Maintain
and provide regular analysis on the country office and regional office
management indicators and in VISION. Analyze financial records like
financial receipts to date data transactions and monitoring systems to
produce management reports as assigned.
- Advise
and assist Programme Section Chiefs and Zones Offices Chiefs and other
senior staff in the area of office management. Arranges for and/or attends
meetings on day – to day administrative matters, participates in
discussions of new or revised procedures and practices, interprets and
assesses the impact of changes, and makes recommendations for follow-up
action.
- Prepare
recurring reports as scheduled and special reports as required for budget
preparation and internal and external audits. Calculate and Compile cost
estimates and projected budget requirements and assists in preparation of
budget statements for the Operations Group and Zone office operations
group.
- Receive,
screen, log and route correspondence, maintain policy, confidential and
general files. Initiate correspondence to verify data, answer queries and
obtain transactions as required
- Attend
with the Chief of Operations to all inter-agency meetings dealing with
common services and premises issues and carry out research prior to
meetings and provide brief to the COO as well as maintain issues file.
- Prepare
correspondence, special reports, evaluations and justifications, as
required, on general administrative or specialized tasks that may be of a
confidential nature in Operations Group.
- Act as
ex-officio secretary for audit/risk management and CRC committees and take
minutes and prepare report as well as maintain confidential files.
Qualifications, Experience and competencies
- Completion
of secondary education; training in business administration is desirable.
- Seven
years of progressively responsible work in administration/Finance.
- Commitment
to meeting deadlines and drive for results.
- Good
interpersonal and communication skills and the ability to interact readily
with staff members at all levels.
- Fluency
in English and Local working language of the duty station.
- Ability
to work under pressure is required.
Interested and qualified candidates should send their
applications with updated UN Personal History Form (P.11) form, updated CV
attaching copies of academic certificates to the email below. UN staff are
requested to provide the last two Performance Evaluation Reports (PERs).
Please quote the
vacancy number in your application subject.
Email to:
somaliahrvacancies@unicef.org
Only short-listed
applicants will be contacted
Qualified female
candidates are especially encouraged to apply
UNICEF is a
non-smoking environment
