Finance
and Administration Manager
Reports
to: National
Director
Purpose
of Position
The purpose of this position
it to provide leadership and guidance to the Financial Management and
Accounting Unit of the organization and ensuring that all financial resources
that come into the organization are recorded, tracked, and accounted for and used
in fulfillment of the core mission of the organization of building and
renovating houses that ensure families live in decent houses and decent
communities.
The
position also initiates policies and procedures that ensure the effective and
efficient use of financial and administrative resources.
Key
functions of the position
·
Manage the accounting functions: Directly manage the
development, documentation, implementation, and monitoring of National Office’s
financial transactions to ensure that transactions are recorded,in line with
fund accounting policies, on an accurate and timely basis and financial reports
are provided to stakeholders by the prescribed deadlines
·
Maintain a strong Internal Control environment.Promote a shared
culture and ownership of maintaining strong internal controls throughout the
organization. Directly manage the development, documentation, implementation,
and monitoring of internal control processes that are in line with existing
HFHI and National Office finance policies and minimize loss of organization’s
assets. Promote a culture of strong internal controls throughout the
organization
·
Financial Management:Produce and analyze timely and accurate
“Actual vs. Budget” financial statements direct from the National Office’s
financial database.Produce monthly management accounts and monitoring for
performance and efficiency. Analyze National Office’s financial data on a
monthly basis; track key indicators and timelines.Provide written or verbal
analysis to stakeholders key management staff, the board and, the area office
and HFHI as required
·
Annual planning and budgeting:Work with local management to
develop and finalize the annual plan and budget. Ensure that all required
information is submitted to HFHI AME area office within deadlines and that
questions, feedback, etc. are responded to in a timely manner.When finalized
ensure that the annual plan and budget is accurately incorporated into
the annual MOU between HFH Kenya and HFHI AME area office. Coordiate the board
of director approval process of both the annual plan/budget as well as the MOU.
·
Control and manage the assets of the National Organization:Develop,
maintain and regularly update the physical assets of the organization through
an appropriate asset tracking systems. Ensure that the assets of the
organization are maintained safely and securely.
·
Tax and compliance management and administration- Ensure that
the organization at all times remains compliant to all relevant laws and
regulations by constantly monitoring the legal and regulatory environment and
ensuring adherence to the same.
·
Payroll Administration- Oversee the outsourcing of the National
Organization’s payroll ensuring timely and accurate payroll data is provided to
vendor. Ensure that statutory deductions are remitted to government in a timely
and consistent manner
·
Cash Flow Management-Ensure that the National Organization is
well resourced by monitoring organizational cash flow and submitting timely
International Transfer requests to HFHI AOas needed and appropriate.
·
Risk Management: Manage the operating environment to minimize
risk for the potential loss of organizational resources and reputation. Advise
the board of directors and management on corrective measures needed and success
of previous actions taken. Support all internal and external audits ensuring
the timely implementation of all audit recommendations.
·
Fundraising and Grants Management: Prepare budgets for all
concepts papers and proposals in cooperation with the Resource Development and
Program departments. Track expenditure of all grants and projects and prepare
timely financial reports for local management, as well as for donors, in agreed
donor format.
·
Procurement:Have managerial oversight over the procurement
process in ensuring that all procurements for the organization meet the
standard of prudence, cost, accountability and fairness.
Key
Qualifications for the Position
·
A master’s degree in commerce, business administration,
economics, microfinance or social sciences.
·
International accounting to CPA (K) or ACCA
·
Must be a registered member of the Institute of Certified Public
Accountants of Kenya
·
Seven to 10 years work experience in a busy microfinance/lending
organization, private business or Non-Governmental Organization. At least 5 of
those years should be at Finance Manager/Director level with responsibilities
for managing the Finance function of the organization
·
Well developed oral and written communication skills and
financial analytical skills
·
Willingness and ability to work long and odd hours, including
weekends and nights when needed to “get the job done.”
·
Experience and high level of proficiency in Microsoft Office
(Excel, Word, Outlook and Access). Demonstrated experience in use and
maintenance of computerized Financial Accounting systems (preferably SUN).
Interested candidates should
e-mail their CV’s and motivation letters to recruitment@hfhkenya.or.ke.
Closing date for applications
is 30th July 2012 at 5pm.
Only shortlisted candidates
will be contacted.
Housing
Support Services Job Vacancy
This position is responsible for the strategic planning, design, monitoring,
supporting implementation, and evaluation around Housing Support Services
(HSS). S/he will be responsible for supporting the growth and development of
HSS initiatives with Financial Service Providers (FSPs); monitoring and success
of the HSS initiatives being implemented by the FSPs; and building the capacity
of NO and the FSPs with regards to all matters relating to construction and the
technical aspects of housing.
Specific
Roles and Responsibilities:
·
Oversee the HSS component of the project and provide guidance
and advice to the NO and FSPs on Housing Support Services strategies and
issues.
·
Significantly contribute to the development of overall HSS
(housing support services), and construction design and technologies strategy
with the FSPs.
·
Gather relevant information on housing, construction processes
used, and conduct a suitability and feasibility study of construction and
shelter improvements, in target geographic areas where the pilot projects with
FSPs will be implemented.
·
Lead in the design of new HSS initiatives, and tools for FSPs
(which may include assessing the suitability and feasibility of construction
interventions; advice to the appropriateness of materials and construction
processes used; advice on appropriateness of interventions with regards to
regulations etc.)
·
Overall responsibility for supporting the planning and
implementation of HSS initiatives, as determined by annual plans and agreements
with FSPs.
·
Work with the HFM project manager to generate a cost recovery
strategy for each HSS developed with the FSPs.
·
Leads analysis and review of HSS initiatives with FSPs
documenting best practices and emerging lessons. Shares the learning and
practices in appropriate forums
·
Provides appropriate HSS related learning interventions for
National Office, regional, and partner staff.
·
Rising problems around the implementation of HSS to the Housing
Microfinance Project Manager and National director/s
·
Research and develop innovative construction related products
with the partners.
·
Be a resource to the NO, Area office and partners in general in
the field of construction technologies and methodologies.
·
Train and build the capacity of FSP, consultants and NO staff on
HSS methodologies, tools, and interventions as may be appropriate
·
Network with organizations and associations working in fields
related to low-cost housing;
·
Participate in research, policy development and design around
low-income construction and housing.
·
Responsible for collecting HSS related monitoring reports
·
Coordinates the reporting and in communicating on HSS
initiatives to partners, other stakeholders and /or donors external to the NO.
·
As agreed with his/her supervisor, participates in HSS regional
COPs (communities of practice), and other related task-teams.
Education: Minimum Bachelor’s or similar Degree in
housing or construction related field (such as Architecture, Building Science,
Engineering, Urban Planning, and Construction Project Management). A minimum of
5 years’ experience in construction/housing industry.
Essential
Competencies:
·
Good interpersonal skills, oral and written communication
·
Strong computer skills
·
Fluency in English and Kiswahili
·
Ability to train others
·
Effective coordinator and team leader
·
Ability to multi-task
·
Ability to work with other cultures and nationalities
·
Ability to work independently; and interdependently within a
team, and with partners
Reporting: This position reports to the Housing
Microfinance Project Manager – Kenya.
Interested candidates should
e-mail their CV’s and motivation letters to recruitment@hfhkenya.or.ke.
Closing date for applications
is 30th July 2012 at 5pm.
Only shortlisted candidates
will be contacted.
