SMEP Deposit Taking Microfinance Limited, a Christian based MFI
regulated by the Central Bank of Kenya, invites applications from interested
and suitably qualified candidates to fill the positions of:
Training Officer
TO/3/7/HRD/2012
The main purpose for the job is to develop and facilitate implementation of Company training strategy that will empower the human capital in the areas of duties.
Duties and responsibilities
Reporting to the Head of HR & Administration, the successful candidate will:
- Facilitate
the process of conducting employee training needs assessment in
consultation with Departmental/Sectional managers and provide effective
solutions to identified needs.
- Prepare
comprehensive annual training and development plan and budget.
- Ensure
timely payment of industrial training levy and reimbursement Coordinate
implementation of established technical and professional courses provided
by training institutions.
- Prepare
and coordinate induction training programs for new staff.
- Training
of staff and SMEP DTM customers on various financial and non financial
topics.
- Coordinate
implementation of in-house training activities and support in basic
competency development of employees based on identified strategic competency
requirements of the Company.
- Identify
training institutions, and put in place necessary collaborative mechanisms
for the provision of strategic interventions unique to the education,
training and development needs of the Company.
- Monitor
effectiveness of in-house and external training (Instructor service
providers) by carrying out post training performance evaluation programmes
to assess impact on employee operations.
- Develop
Company training manuals, multi-media visual aids and other educational
materials for use.
- Organize
Company appraisals linking performance to agreed scheduled targets.
- Provide
career counseling for staff.
- Develop
and maintain a skills inventory database and prepare periodic training
reports for the Company Perform any other function as may be directed by
management from time to time.
Qualifications and competencies
- Bachelors
degree in Business Administration or Post graduate
- Diploma
in HR/Finance/Banking/Microfinance development
- Knowledge
in management and Training of Trainers certificate
- 3
years hands on curriculum development and implementation of competency
based training programs in a busy environment
- Be
aged between 30-40 years
- Applicants
must be committed Christians
Other key skills:
Demonstrated leadership ability, high integrity, good
counseling, analytical and communication skills, assertiveness, independence
and ICT skills.
Legal Officer
LO/2/7/HRD/2012
The main purpose of the job holder is to provide and facilitate legal, technical, institutional and related services to the Company.
Duties and responsibilities
Reporting to the CEO the successful candidate will be expected to:
- Offer
legal and technical advice to the Board and Management.
- Organize,
prepare agendas for, and take minutes of Board meetings and Annual General
Meetings.
- Maintain
statutory books, including registers of members, directors and
secretaries.
- Deal
with correspondence, collate information and write reports, ensure
decisions made are communicated to the relevant Company
stakeholders.
- Contribute
to meeting discussions, as and when required, and advise members of the
legal, governance, accounts and tax implications of proposed
policies.
- Monitor
changes in relevant legislation and the regulatory environment, undertake
legal research and advise the Company accordingly.
- Liaise
with external regulators and advisers, such as lawyers and auditors.
- Develop
and oversee systems that ensure the Company complies with all applicable
codes, as well as its legal and statutory requirements.
- Undertake
general conveyance including purchases, sales, charges, leases, tenancy
agreements, surrenders, easements, licenses and related matters.
- Draw,
peruse, complete and interpret legal documents on behalf of the
Company.
- Undertake
associated general administration including correspondence and preparation
of reports.
- Draw
and accept court processes affecting the Company and take action as
necessary.
- Undertake
any other duties as may be assigned by the management from time to time
Qualifications and competencies
- Bachelor
of Laws (LLB) Degree from a reputable university
- Diploma
in Law from the Kenya School of Law
- Must
have a current advocate’s Practicing Certificate
- Must
be a Certified Public Secretary of Kenya - CPS(K)
- At
least 3 years post qualification experience in a similar position in a
busy financial/MFI environment
- Be
aged between 25-35 years
- Must
have MIS office skills
Other skills and competencies are:
- Able
to communicate effectively
- Analytical
and problem solving skills commensurate with the level of responsibility
- Attention
to detail
- Able
to manage time effectively and complete tasks within deadlines
- Able
to establish effective working relationships
- Able
to negotiate and influence
- Equally
able and effective working individually and as part of a team
- Flexible
approach to range of work and working hours
Legal Clerk
LC/6/7/HRD/2012
The purpose of the job is to provide support in legal department in fast tracking the legal services required by the company.
Duties and responsibilities
- Reporting
to the Legal Officer, the successful candidate will:
- The
clerk shall perform all legal support related duties in the legal
department
- Registration
of chattels at the company’s registry
- Registration
of motor vehicles at KRA which includes change of ownership of motor
vehicles from debtors to the company’s name (Smep DTM Ltd)
- Attending
court registry as required Registration of leases and charges at the lands
registry in Nairobi and elsewhere
- Be
involved in debt collection and related matters where appropriate
- Keeping
records of cases and other matters within the department Daily, monthly or
weekly reports as required
- Assist
in franking of chattels mortgage documents Any other duties that may be
assigned by the supervisor from time to time
Qualifications and competencies
- Diploma
in Law, Legal Studies Must have a valid court process server certificate
- Experience
in lending/credit or banking will be an added advantage
- At
least three (3) years working experience particularly in conveyance
matters
- Must
be computer have proficiency
- Be
aged between 25-35 years
- Applicants
must be committed Christians
Internal Auditor
IA/4/7/HRD/2012
The main purpose for the job is to review company operations and controls, risk management processes and compliance with prescribed policies, procedures and regulations. The job involves extensive travel within Kenya.
Duties and responsibilities
Reporting to the Head of Internal Audit, the successful
candidate will: -
- Coordinate
and conduct the audit of receipts and payments, Continually monitor the
effectiveness of internal control systems,
- Make
follow-up of implementation of audit recommendations,
- Undertake
surprise checks on sensitive areas in the Company, Conduct audit
investigations,
- Review
the adequacy and effectiveness of risk management processes, and
- Carry
out other duties assigned by the Head of Internal Audit
Qualifications and competencies
- Bachelors
of Commerce degree in Accounting option, or Business Finance,
- Must
have at least CPA III.
- Be
aged between 25-35 years
- Applicants
with experience in auditing banking or financial institutions and IT
environments have a definite advantage but must have at least one year
experience in auditing.
- Applicants
must be committed Christians
Head of Internal Audit
HOIA/1/7/HRD/2012
The holder of this position is to oversee and review the Company’s internal control systems and evaluate the level of compliance with set policies, regulations and procedures.
Duties and responsibilities
Reporting the Board and administratively with a dotted line to the CEO, the successful candidate will be expected to:
- Develop
and implement the policy, procedures and systems for the Department,
including documentation and make recommendations, where necessary, to
review operations, financial, accounting, procurement, HR and ICT manuals
in order to ensure adherence to company policy, legislation, statutory,
compliance and reporting requirements.
- Review
the adequacy of internal systems and controls to ensure compliance with
strategic and business plans including the adequacy and effectiveness of
the Internal Audit control system.
- Assess
the reliability and security of financial and management information and
the systems and operations (in-house or outsourced) that produce such
information.
- Prepare
annual and periodic Internal Audit plans and programmes.
- Carry
out audit transactions, processes, records, premises, assets etc. of the
company on a regular basis and more specifically pay particular attention
to financial accounting, loan processing, client management, portfolio
management, loan tracking, procurement, human resource, statutory
compliance and financial reporting processes both at the branch and head
office level while analyzing reports from branches e.g. Kiwa appraisals,
monthly returns etc and making briefs to the Chief Executive
Officer.
- Carry
out regular and surprise inspections of all processes, policies and
procedures and ensure that they comply with all statutory requirements and
best practice guidelines.
- Assess
the means of safeguarding assets and ensure that Company assets are
safeguarded and the liabilities and expenditure are controlled.
- Carry
out ad hoc appraisals, investigations, or reviews based on audit findings
or as requested by the Board and Management as recommended through both
internal and external audits.
- Prepare
internal audit and inspection reports and present them to the Board
clearly indicating how these fit into the overall business/company
strategy while ensuring the accuracy and reliability of the data and information
reported.
- Keep
abreast with latest developments in the Micro finance, Banking, Audit and
Accounting fields with a view to enhancing the internal audit function as
a key contributor to overall company strategy.
- Support
the Finance Department in preparation of monthly and annual audits and
finance reports by reviewing financial reports in preparation of external
audits.
- Supervise
staff in the Internal Audit department and participate in corporate
governance processes
- Perform
any other function as may be directed by management or the Board/Audit
committee from time to time.
Qualifications and competencies
- Bachelors
of Commerce degree in Accounting option, or Business Finance from a
recognized university and a Masters Degree will be an added advantage
- Must
be CPA (K) finalist or ACCA finalist Must be member of the Institute of
Certified Public Accountants of Kenya (ICPAK)
- Be
aged between 30-40 years 5 years, at least 2 years in senior Management
level, applicants with experience in auditing banking and IT environments
have a definite advantage
- Applicants
must be committed Christians
Debt Collectors
DC/5/7/HRD/2012
The main purpose for the job is to handle collection of arrears on Non Performing Loans especially those falling over ninety days past due (LOSS) and any other category of loans as may be assigned from time to time.
Duties and responsibilities
Reporting to the Credit Manager the successful candidate will:
- To
make follow up on arrears assigned to him and collect as per the set
targets
- To
work closely with the Regions staff in locating the defaulters, subsequent
recoveries and receipting of the collected money.
- To
work closely with Units’ identified debt collection service
providers
- To
forge good working relationships with the local administration and law
enforcement agencies
- To
maintain an updated database of all assigned accounts and collections done
with specific dates.
- To
submit detailed weekly reports to Unit engaged in and Credit Manager on a
weekly basis accounting for impact of his activities on general Loan Book
on a format that shall be provided.
- To
address any customer complaints conclusively within a week that arises out
of his interaction with the defaulters.
- Though
reporting to Credit Manager at the Head Office, the debt collector shall
be under the supervision of the Unit Managers but as per assigned tasks
from Head Office.
- To
collect loans written off and update customer balances upon such
collections.
- Share
and advice Regional Teams on sound practices that shall deter
default.
- Engage
in other activities assigned by the Credit Manager or Head of Operations
as shall deem necessary from time to time.
Qualifications and competencies
- Bachelors
degree in Economics, Business Administration or Sociology
- Knowledge
in legal procedures in Debt collection, Credit management and at least
CPA/ACCA certificate will be an added advantage
- Be
aged between 25-40 years
- Applicants
must be committed Christians
Credit Officers
CO/10/7/HRD/2012
Reporting to the BM/Marketing Unit Manager – Branch, the successful candidate will have the following responsibilities:-
Duties and Responsibilities
- Marketing
of products in the area of operation.
- Facilitate
recruitment and registration of clients in existing and new groups.
- Stimulate
client training on SMEP policies, procedures and basic business skills,
loans, business, e.t.c.
- Loan
disbursements and deposit mobilization that meet defined growth and
quality targets
- Submission
of weekly and monthly performance reports
- Responsible
for cumulating and maintaining client information
- Maintain
good public relation between SMEP and outsiders e.g. Public
administration, churches, business community etc
Qualifications and experience:
- Have
a bachelors degree in a related field or a diploma in Co-operative
Management, Business Administration, Banking or its equivalent,
- Have
knowledge in group/individual lending
- Marketing
or accounting skills and computer literacy will be an added
advantage
- Excellent
oral and written communication skills
- Persuasive
with strong recognition skills, Self-driven and possess the ability to
work with minimum supervision,
- Have
good knowledge of the micro-finance industry and practices and A
self-starter who possesses excellent presentation skills.
- Aged
below 30 years
Cashiers
Cash/9/7/HRD/2012
Duties and Responsibilities:
Reporting to the Chief Accountant, the successful candidate will:
- Be
paying and receiving cash and other cash transactions across the counter
as authorized
- Input
customer transactions in the Banking system
- Attend
to customer inquiries across the counter
- Cash
and other transaction reconciliation
Qualifications and experience
- AKIB/ACIB/CPA
2 or equivalent qualification. (A Bachelors Degree in any Business related
field will be an added advantage)
- One
year experience in a busy financial institution in the same capacity
- Must
be computer literate
- Be
detailed and have strong analytical and monitoring skills. Be highly
motivated and have the ability to work with culturally diverse groups of
people, be honest, reliable.
- Be
willing to work anywhere within the country
- Must
be below 30 years.
Other key skills:
High integrity, able to handle both cash and to work under
pressure, responsible, confidential, accurate, work with minimum supervision
and have good communication skills.
Branch Manager
BM/8/7/HRD/2012
The main purpose for the job is to steer the Branch into high level performance through proper supervision and maintenance of healthy portfolio and adherence to laid down policies and procedures.
Duties and responsibilities
Reporting to the Head of Operations, the successful candidate will:
- Responsible
for promotion and marketing of SMEP product and services in the area of
operation as well as planning and supervision of Branch activities to
ensure that they are carried out in accordance with the laid down
procedures and policies
- Responsible
for the smooth running of the branch including supervision, appraisal,
motivation, and development of all the branch staff as well as
recommending their training needs
- Conduct
weekly or biweekly meeting with all branch staff and ensure they are well
updated on all company issues.
- Further
ensure they are well acquainted and adhere to the company policies and
procedures
- Responsible
for all satellite offices under his/her jurisdiction and ensure they
mature to fully fledged branches within the stipulated period
- Stimulate
Branch growth through recruitment of new clients
- Determine
portfolio levels and areas of operation within existing policy framework
In charge of branch petty cash and to ensure safe custody of branch
assets.
- Organize
and facilitate business and loan management trainings for new and existing
clients
- Maintain
high quality portfolio by ensuring on time payments of loans and being
zero tolerant to arrears
- Monitor
and responsible for loan approvals and the loan status of the branch, i.e.
disbursements/ repayments and appraisals as per policy
- Take
responsibility for bank operations and ensure that all group collections
are banked the same day and payment receipts are sent to head office
- Ensure
that all receipts delivered in the office by the branch and all data are
properly keyed in the system and are authorized by the close of the
day
- Liaise
with collaborators and partners at the branch level on behalf of the
company e.g. Banks, Administration and Landlords
- Responsible
for preparation and submission of daily, weekly, monthly, quarterly,
semi-annual and annual reports to management
- Perform
any other function as may be directed by management from time to time
Qualifications and competencies
- Bachelor’s
degree Business management, Banking, Finance or Economics.
- CPA/CPS
professional qualifications will be an added advantage
- At
least 3 years working experience in credit or financial institution.
- Computer
literacy in windows environment and relevant accounting/portfolio
management package especially T-24 Emerge will be an added advantage Be
aged between 25-40 years
- Applicants
must be committed Christians
Other key skills:
Demonstrated leadership qualities, high integrity, be outgoing,
good interpersonal skills, aggressive with strong business acumen, flexible and
adaptable in responding to change and willing to relocate or work anywhere in
the country
AC/7/7/HRD/2012
The purpose of the job is to handle the clearance and settlement of transactions made by the revenue producers ('front office') between the bank and its clients, ensuring the smooth, efficient and risk-free passage of these transactions through the bank's systems.
Duties and responsibilities
Reporting to the Chief Accountant, the successful candidate will:
- Facilitate
preparation of books of accounts and various managerial reports, i.e.
daily, weekly and monthly.
- Facilitate
consolidated cash flow forecasts and variance analysis.
- Determine the
accuracy of entries in the general ledger through careful and timely
review.
- Manage the
processes of clearing and settling transactions.
- Reconcile
systems by checking that the data flows from the revenue-generating front
office to the operations systems (operations control).
- Monitor the
activity and reports of daily transactions.
- Supervising
teams of clerks.
- Troubleshoot
systems problems.
- Manage projects:
analyzing a system, identifying and specifying developments and
improvements and coordinating the testing and implementation of new
systems.
- Act as an
interface with other divisions of the bank.
- Investigate
breaks in the cash account.
- Organize team
meetings, manage team members and undertake individual & team
appraisals.
- Deal with all
client queries received by the bank.
- Take
responsibility for handling specific clients.
- Liaise with
clients regarding transaction settlements, as and when required.
- Ensure that
client protection rules are adhered to.
- Undertake any
other duties as may be assigned by the management from time to time.
Qualifications
and competencies
- Bachelor of
Commerce degree in Accounting option, Finance, Business/Management,
Economics, Mathematics with at least CPA II C.P.A. (K) or equivalent
Accounting qualifications
- 3 years
experience as an Assistant Accountant
- Be aged between
25-35 years
- Applicants must
be committed Christians
How
to Apply
Qualified and interested candidates who meet the above criteria should download the “Job Application Form” at www.smep.co.ke/opportunities, and send their filled applications to recruitment@smep.co.ke on or before Friday, 20th July, 2012.
Only
shortlisted candidates will be contacted.
