UNFPA is pleased to announce the following position. The
position is open to interested nationals who should submit their applications
(motivational letter) including a P-11 form which can be accessed
throughhttp://www.unfpa.org/employment/docs/p-11.doc to
the emailrecruit.unfpa@gmail.com by
Friday 27 July 2012VA/FPA/KEN/07/2012
Post Title: Finance/Administrative Associate
Duty Station: Nairobi, Kenya
Category: ICS-7/GS7
Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance
Organisational Unit: UNFPA Kenya Country Office
Background
Under the guidance of the Head of Office and direct supervision of the Operations Manager, the Finance/Administrative Associate will ensure effective functioning of financial and administrative operations and systems in support of programme and office management.
Job Purpose
- He/she
will work closely with programme and project staff to provide financial
monitoring and analysis of projects and advise managers on expenditure
trends and implementation rates.
- The
Finance/Administrative Associate will equally undertake administrative
functions and be a member of the Country Office management services team
managing financial and administrative aspects of Country Office
operations.
- He/she
may supervise clerical and support staff.
Duties and Responsibilities
- Supports
the monitoring of programme financial performance for all core and
non-core resources by providing necessary financial information and
analysis, including implementation rate against indicators/results.
Detects potential overunder expenditure problems and suggests remedial
action.
- Develops
tools and mechanisms for effective and efficient monitoring of programme
and project budgets, coordinates compilation of financial data and
provides accurate and up-dated financial information to HQ on a continuous
basis.
- Interprets
financial and administrative policies and procedures particularly relating
to National Execution and provide guidance to staff and project managers.
Strives to identify ways in which programme financial needs can be met
within existing policies.
- Assists
in the management of the Country Office budget by budget formulation,
controlling allotments, monitoring expenditures, and preparing revisions
according to the needs of the office.
- Ensures
the effective financial recording and reporting system, internal control
and audit follow-up and processes financial transactions in an accurate
and timely way.
- Participates
in financial monitoring and training of National Execution Implementing
partners in policies guidelines related to project expenditure.
- Reviews
and monitors charges for common services and cost recovery taking into
account maximum cost efficiency and represents UNFPA’s interests in
related negotiations and agreements.
- Participates
in meetings related to Common Services and follow up on related action
items.
- Manages
the Travel Claim electronic system and ensures that it is up to date.
- Manages
the VAT exemption process by ensuring submissions are completed and
exemptions obtained.
- Undertakes
UNFPA specialized courses/training relevant to the incumbent’s assigned
responsibilities;
- Any
other related duties.
Required Competencies
- The
necessary business acumen
- Experience
in the implementation of modern management/finance systems
- A
strongly client oriented attitude
- Integrity,
commitment and respect for diversity
- Skills
to manage relationships, communicate and develop people
- An
ability for analytical and strategic thinking and results-oriented
approach
Qualifications
- Bachelor’s
degree in business administration, finance, commerce or a related field.
- A
minimum of 8 years post professional experience in finance and
administration in the public and/or private sector.
- Professional
qualification in Accounting (CPA-K or equivalent).
- Proficiency
in use of current software applications and Enterprise Resource Processing
Systems.
- Strong
financial, analytical and oral communication skills.
- Fluency
in oral and written English.