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Finance/Administrative Associate Job in Kenya

UNFPA is pleased to announce the following position. The position is open to interested nationals who should submit their applications (motivational letter) including a P-11 form which can be accessed
through to the by Friday 27 July 2012


Post Title: 
Finance/Administrative Associate

Duty Station: Nairobi, Kenya

Category: ICS-7/GS7
Duration of Appointment: One year, renewable subject to need, availability of funds and satisfactory performance

Organisational Unit: UNFPA Kenya Country Office


Under the guidance of the Head of Office and direct supervision of the Operations Manager, the Finance/Administrative Associate will ensure effective functioning of financial and administrative operations and systems in support of programme and office management.

Job Purpose
  • He/she will work closely with programme and project staff to provide financial monitoring and analysis of projects and advise managers on expenditure trends and implementation rates. 
  • The Finance/Administrative Associate will equally undertake administrative functions and be a member of the Country Office management services team managing financial and administrative aspects of Country Office operations. 
  • He/she may supervise clerical and support staff.
Duties and Responsibilities
  • Supports the monitoring of programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential overunder expenditure problems and suggests remedial action.
  • Develops tools and mechanisms for effective and efficient monitoring of programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ on a continuous basis.
  • Interprets financial and administrative policies and procedures particularly relating to National Execution and provide guidance to staff and project managers. Strives to identify ways in which programme financial needs can be met within existing policies.
  • Assists in the management of the Country Office budget by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions according to the needs of the office.
  • Ensures the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in an accurate and timely way.
  • Participates in financial monitoring and training of National Execution Implementing partners in policies guidelines related to project expenditure.
  • Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interests in related negotiations and agreements.
  • Participates in meetings related to Common Services and follow up on related action items.
  • Manages the Travel Claim electronic system and ensures that it is up to date.
  • Manages the VAT exemption process by ensuring submissions are completed and exemptions obtained.
  • Undertakes UNFPA specialized courses/training relevant to the incumbent’s assigned responsibilities;
  • Any other related duties.
Required Competencies
  • The necessary business acumen
  • Experience in the implementation of modern management/finance systems
  • A strongly client oriented attitude
  • Integrity, commitment and respect for diversity
  • Skills to manage relationships, communicate and develop people
  • An ability for analytical and strategic thinking and results-oriented approach
  • Bachelor’s degree in business administration, finance, commerce or a related field.
  • A minimum of 8 years post professional experience in finance and administration in the public and/or private sector.
  • Professional qualification in Accounting (CPA-K or equivalent).
  • Proficiency in use of current software applications and Enterprise Resource Processing Systems.
  • Strong financial, analytical and oral communication skills.
  • Fluency in oral and written English.

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