IU wishes to recruit a mature, committed and self driven
individual for the following position:
Administrative Assistant
Overall Purpose of the positionAdministrative Assistant
Provide high level administrative support to the assigned office by performing routine clerical and administrative functions.
Key Responsibilities :
- Coordinate
the Head of Department’s schedule and update his/her calendar accordingly
- Coordinate
departmental meetings
- Communicate
and handle incoming and outgoing electronic communications on behalf of
the Departmental Heads.
- Assist
in preparing presentations.
- Maintain
effective filing and retrieval systems in the office.
- Prioritize
and manage multiple projects simultaneously, and follow through on issues
in a timely manner.
- Draft,
prepare, distribute and follow-up on various correspondence.
- Collaborate
with the other Admin Assistants/ senior secretaries on projects / matters
related to Board activities
- Assist
in the coordination and planning of IU related events.
- Prepare
faculty expense reimbursements in a timely manner.
- Maintain
effective communication between the School/Department and other
stakeholders for mutual understanding and image positioning
- Participate
in other activities/ duties as may be assigned from time to time.
Educational Qualifications:
- Bachelors
Degree in Business administration/office management/ B.Ed Secretarial
Studies
Professional Qualifications:
- Secretarial
Training.
Working Experience: 5 Years experience in
secretarial duties in a busy organization.
Technical Skills/Competencies:
Technical Skills/Competencies:
- Good
interpersonal and communication skills
- Integrity.
- Planning
and organizational skills.
- Proactive,
initiative and good networking skills.
- IT
Proficiency
How to Apply
You may apply by emailing your CV and application letter to
recruitment@iu.ac.ke
The closing date for this application is 4 August 2012.
Please note that no paper applications will be considered.
Only shortlisted candidates will be contacted.
IU is an equal opportunity employer.
Only shortlisted candidates will be contacted.
IU is an equal opportunity employer.