About FilmAid:
Since 1999, FilmAid has used the unique power of film to reach
large numbers of vulnerable communities with critical information in a
compelling visual format, overcoming language and literacy barriers.
FilmAid International has operational presence in Dadaab and
Kakuma refugee camp and is one of UNHCR’s Implementing partners.
Currently FilmAid is implementing a variety of projects with
funding support from UNHCR and the US government through Bureau of Population
and Migration (BPRM).
These projects generally correspond to FilmAid’s core response
areas of Health, Protection and Community services and involve production and
dissemination of various videos.
Job Purpose
Job Purpose
To support the Administration manager in the managing human
resource for FilmAid Kenya programs
Key Duties
The HR Officer reports to the Administration Manager and fulfils
the following functions;
- Monitor
the implementation of staff benefits schemes including medical insurance,
staff development programmes, leave and vacations and any other benefits
that may be determined by the organization
- Assist
supervisors in the day to day interpretation and implementation of the
personnel manual
- Maintain
the leave schedule for all staff and ensure timely requests and receipt of
leave forms and updated leave schedule from field offices
- Manage
the recruitment process upon authorization by the Administration Manager,
including posting adverts, receiving and shortlisting applications,
organizing interviews and providing necessary assistance and support to
the interview panels
- Draft
letters of offers and job descriptions / terms of reference for
prospective staff and consultants and ensure timely approval by the
Administration Manager and other relevant staff
- Assist
supervisors in developing orientation schedule for new staff and monitor
the implementation of this schedule including the carrying out the
necessary probation appraisals
- Assist
in managing the process of staff appraisals by ensuring relevant tools are
shared on time and that the appraisals conducted at the right time,
collate data collected and assist the Administration Manager in the an
analysis of the data collected during appraisals
- Assist
the Administration Manager in drafting a recommendations report on issues
arising from performance appraisals.
- Implement
staff development programmes including making recommendations and
authorization of staff eligible for such programmes, ensuring reports and
records of these are well kept and submitted to the Administration
Manager.
- Preparing
all staff IDs and providing all basic information to new staff
- Process
work permits and other relevant work documents for international staff /
consultants / visitors
- Maintain
staff files and records (including the maintenance of up to date emergency
contact list of all staff)
- Conduct
continuous research on improved staff benefits and make recommendations to
senior management
- Assist
the Administration Manager in managing disciplinary action procedures
against staff accused of misconduct
Knowledge/Skills/Experience
- Degree
in Human Resources with 2 years’ experience in HR Function preferably in a
humanitarian organization or Higher Diploma on Human Resources
management
- Counselling
skills
- Excellent
communication and organizational skills
- Commitment
to humanitarian principles and action
- Must
be able to multitask and enjoy maintaining good relationship with
employees
- A
track record of a committed demeanour to constantly making improvements to
all HR services is desirable
How to apply:
Please email applications with only cover letter, CV and 3 references by 29th June 2012 to: jobskenya@filmaid.org.
Please email applications with only cover letter, CV and 3 references by 29th June 2012 to: jobskenya@filmaid.org.
Note that applicants who send letters of references,
testimonials or any other documents apart from those requested will be
automatically disqualified.
Only short-listed candidates will be notified.