Position: Field Finance Assistant
Functionally Responsible To:Assistant Finance Compliance Manager
Working With: Merlin Field Team
Location: Lodwar, Turkana District
Salary: Gross of Ksh.43,987.50 per month.
Overall Objective of the Position
Functionally Responsible To:Assistant Finance Compliance Manager
Working With: Merlin Field Team
Location: Lodwar, Turkana District
Salary: Gross of Ksh.43,987.50 per month.
Overall Objective of the Position
Main duties and responsibilities:
- Responsible for
all cash and cheque payments pertaining to the programme.
- Keep the
cashbook up to date at all times with records of all expenditure and
verify the same with regular cash counts while keeping the receipts
clearly labelled.
- Enter all data
on to the computerized cashbooks ensuring the correct account codes are
used.
- Keep the
computerized Bank Book up to date.
- Responsible for
all cash transfers arriving from Nairobi, the bank account transactions
and withdrawals into the cash box.
- Ensure that the
cash box is kept in a discrete and safe place at all times.
- Ensure that all
receipts are correctly referenced and that photocopies of each are filed
and sent to Nairobi office by the first day of the next month.
- Keeping up-to
date financial records and transactions.
- Stamping and
photocopying payment vouchers at end month closure.
- Assist the ACFM
in maintaining a well-organized, clearly labelled filing system for all
finance records and correspondence, copies of the financial reports as
sent to Donors, budget revision requests and letters, etc.
- Assist the ACFM
in ensuring that all supporting documentation of payment vouchers and
receipt vouchers are attached securely for ease of reference.
- Assist in
maintaining a reference numbering system of all vouchers from the
different grants.
- Ensure
documentation of all local (i.e. program specific) financial policies and
procedures is kept in separate file, accessible to staff of finance
department
- Ensuring that
documents received from the Field sites are as per the transmittal memo.
- Assisting
Finance Department in daily routines.
- Assist in
keeping track of movements of all vouchers from the Field sites and to the
office.
- Assist in
retrieving finance supporting documents as per donor reports upon request
of Finance Department staff, priorities are to be set by FA in
consultation with CFD
- Assist in
maintaining a set of complete and accurate financial records, including
all relevant supporting documentation.
- Maintaining a
file for ex-salary advances and keeping track of the deduction on a
monthly basis, deviations to be reported to FA immediately
- Maintaining a
file for all finance correspondence internally and with Field sites.
- Keep up the
register for all incoming and outgoing Payment Request in Finance
Department.
- Do weekly cash
counts with the review done by ACFM
- Any other
reasonable duties as assigned.
Essential
Requirements
- First degree in
business and preferably finance or accounting options.
- 2 years’
experience working in the NGO world
- A good understanding
and working with various donors i.e. EC, UNICEF, OFDA, DEC, DFID.
- Fast experience
in computers especially accounting packages(software)
- Able to settle
well and working in harsh environment of Turkana County.
- Should be a team
player and able to meet deadlines
How
to Apply
All
interested candidates are requested to submit a cover letter and a copy of
their CV to recruitment@merlin-kenya.org or send a hard copy of application
documents to
Project
Coordinator, Merlin,
P.O.
Box 93 Lodwar,
by
close of business on 21st June 2012.
Only
short listed candidates will be contacted at which point names of two
professional references will be requested.
