Deputy Field Program Coordinator
Sector: Environmental Health
Location: Kenya
Employee Type: Regular
Employee Category: Full Time
Description
Additionally, the DFPC will support adherence to the Kenya
Country Program Strategic Plan Mission Strategic Objectives in the Kenya
Program within program development in Lodwar. The DFPC will also support the
FPC in grant management and reporting.
The DFPC will be responsible for direct supervision and
monitoring Human Resources, Administration, Logistics functions of the program
to ensure strict compliance to all IRC procedures/policies.
The DFPC will also support the FPC in day to day management of
Staff Safety and security during all phases of field operations.
The DFPC will also be responsible for assessing program support
and program support staff quality, effectiveness and providing guidance and
support to staff.
The DPFC will from time to time stand in for the FPC and
represent the IRC Turkana program in various coordination forums when called
upon. The DFPC’s detailed responsibilities will be as follows: :
Responsibilities
Program Management:
Grant management
- Ensure
quality and timely implementation of grants by staff with specific focus
to the program support sections of each respective grant;
- Oversee
the development of detailed project work plans for all program support
functions;
- Oversee
preparation of monthly reports by program support staff, and edit reports
prior to timely submission to Nairobi
Budget Monitoring
- Working
with the Field Finance Officer oversee, operational budget expenditures in
Lodwar and ensure they are allowable and allocable according to IRC and
donor regulations.
- Support
review monthly BvAs reports, spending plans, procurement plans with staff,
make recommendations on the basis of these and ensure that appropriate
action is taken in a timely manner.
Strategic Planning
- Support
the integration of program activities to create coherent, quality and
complimentary programming; Specific focus to ensure strong integration of
program support functions with direct program related activities
- Participate
in workshops at field level to establish and monitor annual operating
plans for the strategic plan;
- Working
with the Field Program Coordinator foster strengthening links with the IRC
Kakuma Refugee program on program support focusing on Logistics for
Turkana Program in areas around Turkana West where possible.
Field Operational Management:
Security
- Support
the FPC in monitoring the security situation in Turkana and ensure
continues updates on incidences occurring are tracked.
- Support
FPC in the field management staff safety around the office, at the IRC
guest house and during field operations in Turkana.
- Support
the FPC in staff orientation on security matters while maintaining master
roll for all staff who have gone through the process.
- Directly
Supervise Safety and Security Assistant based in Lodwar
Human Resources/Administration
- Directly
manage, supervise and mentor the Human Resources and Admin Officer,
Logistics Officer and the Security Focal Point based in Lodwar
- Ensure
that performance evaluations for program support team (excluding the
Finance Department) are conducted on time, and review all evaluations to
ensure quality and consistency;
- Identify
training needs for program support staff members and make appropriate
recommendations to the FPC;
- Support
the FPC in ensuring that administrative matters of the field office are
carried out in accordance with IRC HR and administration policies;
- Support
the FPC in ensuring that all IRC staff at the Field level are in
compliance of the IRC Code of Conduct and other relevant policies
pertaining to staff conduct.
- Recruit,
supervise and evaluate all staff who report directly to the DFPC;
Logistics
- Directly
oversee the carrying out of logistics support operations by Lodwar
logistics staff, including procurement (both local and through Nairobi),
stock management, asset management, vehicle operations, equipment
maintenance and repair (including communications and computer equipment).
-
Directly oversee staff movement to field sites, arranging of armed
security escorts where applicable, tracking while on sites and when
travelling, and also ensure all call in are logged in.
- Ensure
compliance with IRC and donor logistics policies;
Finance
- Ensure
compliance with IRC and donor finance policies when preparing/reviewing
payments prepared by Logistics, HRO/Admin, Security Departments before
Approval.
Representation / Communications
- When
called upon support the FPC in representing IRC in dealings with local
authorities (administrative, sectoral and security officials), fellow NGOs
and other stakeholders;
- Coordinate
IRC program support activities with relevant officials and other
humanitarian agencies;
- When
called upon support the FPC in Liaison with IRC’s partner agencies in
Turkana district, both international and national NGOs, and CBOs
Qualifications:
Job Requirements/Experience Required:
- Graduate
degree in Procurement and Supply Chain Management, Human Resource
Management or similar relevant technical qualification
- Post
graduate qualification in project management
- At
least 5 years experience of working in multi-sectoral humanitarian relief
or development projects in a similar position in complex emergency,
arid and semi arid environment
- Knowledge
of and experience in working with and coordinating with international and
national partner organizations.
- Excellent
written and oral communication skills
- Budget
development, and strong budget management experience
- Excellent
organizational skills with demonstrated ability to manage large amounts of
information and prioritize work
- Good
security management skills preferred.
- Good
working knowledge of communications systems (satellite communications, VHF
and HF radio) preferred.
- Good
Computer applications including IT technical skill required
- NGO
experience and knowledge of donor guideline requirements, e.g CDC,
UNICEF, ECHO, EU, OFDA preferred
Kenyan nationals are encouraged to apply. International
allowances are not available for this position. Salary and employee benefits
are compliant to the Kenyan NGO Sector.
Apply via:
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without
regard to race, sex, color, national origin, religion, sexual orientation, age,
marital status, veteran status or disability.
