Food
and Agriculture Organization of the United Nations
Vacancy Announcement No:FAO/28/2012
Vacancy Announcement No:FAO/28/2012
Issued
on: 28th
June 2012
Deadline
for Application: 12th
July 2012
Position
Title: Assistant
Logistician
Grade
Level: SC-5
Duty
Station: Hargeisa
Organizational
Unit: FAO-Somalia
Duration: 6 Months with possible extension
Eligible
Candidates: Somali
Nationals Only
Anticipated
Start Date: August
2012
Under the overall supervision
of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the
Head of Office, Hargeisa, the incumbent will act as focal point for all
Hargeisa Office Logistics matters and be responsible for the day-to-day logistics
of the Hargeisa field operations.
He/she
will, in particular:
Project
materials management:
·
Assist in the development and implementation of logistics
planning and operations through coordination with other responsible officers;
·
In consultation with Logistics officer Nairobi and the Head of
Office (and Admin staff in Hargeisa) , ensure on time clearing in of the goods
and supplies coming to Hargeisa through the airport or ports and transportation
of the same into either the warehouse or to the project sites.
·
Ensure the timely delivery of project inputs to intended
beneficiaries and safe receipt at various stages of distribution, either
personally or through FAO partners.
·
In coordination with other responsible officers, ensure
communication of material movement details to relevant parties.
·
Ensure the proper packing, documentation and identification of
goods in Hargeisa before any supplies dispatch is done for onward
transportation to the partners..
·
Follow-up on export/import and customs documents and ensure
timely return to supplier.
·
Maintain an updated record of all the project materials received
and dispatched to the FAO partners in the field including ensuring updated file
of the property transfer forms
Hargeisa
Office and Guest House Management
·
In close Coordination/collaboration with the support of the Head
of Office and Administration Assistant in the management of the Hargeisa
office ensuring the office is running smoothly, including ensuring office
repairs are done timely, office space allocation, office cleaning.
·
Ensure office electricity and water bills are computed and paid
on time,
·
Ensure proper servicing of the office generator and proper
accounting of the generator spares and fuel
·
Ensure Hargeisa guesthouse is well managed at all times,
including visitors booking and accommodation allocation.
·
Assist in proper availability and accounting of the guesthouse
supplies and inventory at all times.
·
Liaise with the finance staff to ensure proper cost recovery
mechanism for the guesthouse users.
·
Ensure guesthouse cleanliness at all times
Hargeisa
Assets management:
·
Support the operations officer, Hargeisa in the overall
management of the office inventory and assets
·
Ensure the office assets records are up to date
·
Ensure the assets are tagged and asset numbers updated on the
records
·
Carry out an adhoc and annual asset and inventory physical
verification and update the same on the asset and inventory register.
·
Advise the Operations officer Hargeisa and the Logistics officer
Nairobi on the assets that require disposal.
Office
Vehicle Management:
·
Assist the operations officer and administration Staff in the
management of the office vehicles
·
Keep a log of the vehicle usage and allocations. Review the
vehicle usage logs and monitor fuel consumptions
·
Ensure Hargeisa vehicles are well serviced at all time.
·
Reports regularly on logistics matters;
·
Maintenance of the filing system ensuring safekeeping of
confidential materials.
·
Perform other related duties as required.
Minimum
requirements:
Education
and Experience: A
diploma in Logistics and supply chain management with 5 years of work
experience or a degree in Business administration with three years of Logistics
experience.
Knowledge
and skills: Good
knowledge of general administration, initiative, good judgment and ability to
organize office work and prepare correspondence on own initiative. Willingness
to work as a team member, Ability to plan and execute work with minimal
supervision and attention to detail. Good ability to use PC, word processors
and other technology equipment. Good Numerical skills, negotiation skills and
representation skills. Understanding of the Clearing and forwarding procedures
in Somaliland. Willingness to travel to the field security permitting. Good
knowledge of the UN work system and ability to work effectively with people of
different national and cultural backgrounds.
Languages: Good working knowledge (level C) of English
and knowledge of local languages. Somalia language is a strong asset.
To
apply send your application to:
Candidates
are requested to submit a covering letter quoting the Position Title and
Vacancy Announcement No. FAO/028/2012 along with their current/detailed
Curriculum Vitae and FAO Personal History (PH) form (available athttp://fmt.faoso.net/documents/PH_form-Blank.docx)
E-mail is the preferred means of receipt and the application should be sent to
HR-Somalia@fao.org.
The subject line of the
e-mail message should read CONFIDENTIAL – FAO/028/2012. If making a hard copy
submission, the envelope should be clearly marked CONFIDENTIAL – FAO/028/2012
and sent to the following address:
FAO Field Office in Hargeisa
located at Red Sea area of Koodbur district, between WHO and Guleed Hotel park
and adjacent to DAI (USAID funded project) and Action Aid Office HQs. The FAO
office in Hargeisa can be reached through landline phone number: 002522-528642
or Mobile number 002522- 4421932
Applications may also be
faxed, again clearly indicating CONFIDENTIAL – FAO/028/2012 in the subject
line, to +254-20-4000333.
Applications must be received
by the deadline. Late applications will not be considered.
Only short listed candidates
meeting all essential qualifications will be contacted.