Title: Administrative Assistant
Location: Nairobi, Kenya
Position Description:
The International Foundation for Electoral Systems (IFES) is an
international, nonprofit organization that supports the building of democratic
societies and the strengthening of transitional democracies.
In preparation for the 2012 elections, IFES will be implementing
a capacity-building program in support of Kenya’s electoral process in the
areas of election technical support, voter registration, and voter education
among others.
IFES seeks an Administrative Assistant to assist with general
administrative and logistical support according to the duties and
responsibilities listed below.
This position is on a renewable contract contingent upon funding
from USAID.
Main Responsibilities:
- Provide
administrative support to the Chief of Party, Director of Programs,
Operations Manager and other program staff;
- Handle
the logistics of conferences, workshops, seminars, luncheons, meetings,
etc.;
- Prepare
and assemble briefing materials;
- Receive
all mails and newspapers;
- Maintain
calendar of events;
- Develop
and maintain the office inventory.
- Purchase
of office supplies and maintenance of the store log.
- Organize
and maintain a central filling system in both paper and electronic form.
- Maintain
a database of IFES contacts, NGOs and other organizations.
- Coordinate
the repair and maintenance of all IFES property.
- Manage
the KenyaRecruit.org email account.
- Maintenance
of incoming and outgoing correspondence, answer telephone calls and assist
with public inquiries, provide relief for staff during absences.
- Assist
in procurement activities including bidding and selection process of
vendors.
- Other
duties as may be assigned by the Chief of Party or Operations Manager.
Qualifications:
- At
least two years related administrative experience;
- MS
Excel and MS Word skills required;
- Strong
command of verbal and written English;
- Excellent
interpersonal skills and inter-cultural communication skills;
- Good
judgment;
- Initiative
as well as ability to take direction;
- Good
organizational skills;
- Two
years of experience with an international organization preferred.
Additional Requirements:
Applicants must be Kenyan citizens or third country nationals permanently residing in Kenya.
Applicants must be Kenyan citizens or third country nationals permanently residing in Kenya.
Application must contain: Letter of application and curriculum
vitae only.
Deadline for submission is 22nd June, 2012
Applications to be sent
to: KenyaRecruit@ifes.org
