Organizational
Background
Mulrany International is an
International organization registered in the United Kingdom with its
headquarters in London, UK and has a regional African office in Nairobi, Kenya.
We specialize in
international health.
We help communities set up
medical services for the long term. Currently, we have programs in Somalia,
Kenya and South Sudan.
Our present donor portfolio
includes the WHO and UNICEF. Mulrany International is an exciting, dynamic
organization experiencing managed rapid growth. It offers sound employment
conditions with opportunities for personal growth and development. The
Logistics Coordinator will be based in Nairobi, and will conduct regular visits
to the field in Somalia and South Sudan.
Tasks
and Responsibilities
Procurement: To ensure the respect of donors’
procurement guidelines and procedures; To identify good quality service
providers at the Kenyan level; To check the quality and conformity of the items
purchased; To draft and update services contracts as well as tenders; To
conduct regular market assessments of durable equipment in Nairobi and to
ensure that market assessments are conducted regularly.
Management
and Human Resources: To
supervise, advise and coordinate the Logistics Coordination team in Nairobi; To
support the field Logicians and program staff in terms of set-up and knowledge
of procedures; To assess training needs for all Logistics staff and to organize
the provision of required training; To analyze and report on the needs in terms
of Logistics Human Resources in Nairobi and the field; To spearhead the
recruitment of Logistics staff in Nairobi and participate in the recruitment of
field staff; To validate all disciplinary procedures; To validate any changes
to the structure of the Nairobi Logistics team with the Country Director.
Vehicles
Fleet Management: To
anticipate and plan for vehicle needs; To regularly assess the transporters
market; To manage the drivers; To ensure a Log Book is kept for each vehicle;
To ensure the follow up of the fuel, spare parts and regular technical
check-up; To analyze cost and consumption of fuel; To be in charge of compiling
the monthly Fuel Consumption follow up for Kenya, South Sudan and Somalia’s
bases; To review all aspects of fleet management on each base at least twice a
year.
Transport/cargo
Management: Overall
responsibility for the supply chain from Nairobi to the field (planes, trucks)
for goods and supplies; Overall responsibility for the organization of timely,
cost-efficient and safe transport for staff from Nairobi to the field and to
external destinations. Stock Management: To ensure that the mission Logicians
are aware of donors’ procedures and requirements for stock storage; To ensure
the compilation of monthly stock inventories for Kenya / South Sudan / Somalia
bases.
Supply: To plan deliveries from London to Nairobi
to the field in collaboration with the field Logicians; To ensure the respect
of Mulrany International internal procedures; Follow up of durable equipment:
To make and update the durable equipment list for Nairobi base; To ensure the
collection and compilation of monthly durable equipment inventories for Kenya /
South Sudan / Somalia bases.
IT
Management: To
ensure a qualified IT person is available to support the mission; To monitor
the proper use of laptops / desktops; To ensure the proper use of Antivirus and
the systematic backup of data on all computers; To ensure that a cost-effective
and functional internet access service is maintained.
Security: The Country Director have primary
responsibility for security management on the Kenya and Somalia mission, but
the Logistics Coordinator plays a key role by providing technical advice and
supporting the implementation and monitoring of agreed security actions and
procedures; To help to collect and update information regarding the security
environment; To inform visitors about the security rules and regulations on the
mission; To set up the means of communication in the field and ensure that all
staff know how to use them.
Other
tasks: To
ensure the proper management of the Nairobi Office and expatriate accommodation
• To provide basic back-up logistical support to the South Sudan / Somalia
mission.
Educational
Background
Education: Logistics & procurement, finance
& accounting, project management, engineering or other areas related
technically related to Humanitarian Logistics.
Experience: 1 to 3 years of experience within an
International NGO • Previous experience of remote management contexts is an
advantage • Experience in team management and planning.
Transferable
skills: Good
knowledge of procurement guidelines of the major institutional donors; Capacity
to propose new ideas and put them into action; Good communication and training
skill; Ability to motivate others to adopt new ideas and bring about change;
Natural ability to connect with other stakeholders and team members; Strong
capacity to work independently and with initiative; Good multitasking skills;
Ability to manage a heavy workload, to delegate tasks/responsibilities and to
constantly reassess priorities; Ability to work effectively in a multicultural
team; Ability to meet deadlines.
Languages: A good level of written and spoken
English is mandatory.
How
to apply:
Applications should be
submitted by 15th June, 2012. The selection committee will review all
applications as they arrive. All applicants must meet the minimum requirements
described above, and those unable to meet these requirements will not be
considered. Mulrany International is an equal opportunity employer.
Each application package
should include the following: Cover letter with the applicant’s current contact
information; Resume (including detailed work experience, education/degrees);
and References (minimum of three, with complete contact information).
All applications
should be sent to Mulrany, at recruitment@mulranyinternational.org with the
subject line: “Logistics Coordinator – Nairobi”.
