World Food Programme
Vacancy Announcement:WFP/13/12
Job Title: Fleet
Management Assistant
Post Grade: G6
(Fixed Term)
Date of issue: 11th
May 2012
Deadline for application: 23rd
May 2012
Accountabilities:
Under the direct supervision of the Administration Officer, the
incumbent will manage a fleet of over 100 vehicles in Kenya comprising of Light
vehicles, Four Wheel Drive vehicles and Trucks, as well as:
- Ensure
vehicles are ready for operation through efficient and timely maintenance,
including insurance documents & drivers;
- Establish
and maintain monitoring and control systems in the management of the
fleet;
- Report
on all maintenance work and fuel consumption related to WFP vehicles; and
prepare reports as required;
- Assist
in formulating and monitoring budget allocations for WFP fleet;
- Oversee
external contractors including taxi service providers, fuel cards and
garages. Carry out evaluation of these services and maintain liaison with
relevant WFP units on procurement, service delivery, financial and
insurance matters;
- Verify
accuracy and completeness of all invoices for processing;
- Analyze
all expenditures and recommend potential areas of cost reduction and/or
recovery;
- Ensure
the efficient maintenance and proper use of WFP vehicles and other related
equipment;
- Coordinate
a wide range of actions on HR and administrative tasks of the unit
including overall supervision & training;
- Brief
staff on rules and regulations and documentation required by the transport
unit;
- Visit
garages to oversee repair works in progress;
- Manage
database on all leased vehicles and their insurance and ensure timely
renewal of the leases;
- Organize
local Third-Party insurance/renewals as and when required;
- Perform
any other duties as may be required.
Qualifications and Experience and Desirable skills
- Completion
of secondary school education supplemented by vocational training in
automotive service technology or Fleet Management & Transport
Logistics.
- University
Degree in the field of administration will be an added advantage;
- Five
years of proven experience in managing a large fleet of light vehicles and
trucks, including management of drivers’pool;
- Training
and/or experience utilising computers, including word processing and
spreadsheet;
- Knowledge
in vehicles mechanics including an ability to study technical manuals and
experience in Four Wheel Drive vehicles;
- Knowledge
of UN administrative regulations and rules is an added advantage.
Kenyan nationals meeting the above qualifications are required
to submit a covering letter quoting Vacancy Announcement No. WFP/13/12 with
their updated Curriculum Vitae, copies of certificates and name, title and
e-mail address of three referees.
Candidates should also complete a Personal History form (P.11) available on the following link –http://www.unon.org/docs/P11.doc.
All documents should be sent in an envelope which must be
marked: CONFIDENTIAL WFP/13/12 and sent to:-
Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100
World Food Programme
P.O. Box 44482
Nairobi 00100
WFP is an equal opportunity employer.
WFP does not charge a fee at any stage of the recruitment
process.
