Reporting
to Procurement & Fleet Manager, The
Fleet & Logistics Officer will
provide support to all departments and programs by ensuring quality operations
of MSK fleet of motor vehicles & motor cycles and will also be responsible
for managing the company’s fleet in a manner that ensures cost efficiency,
service quality and availability.
He/She
will be mainly responsible for the following:-
·
Ensure that daily allocation of driver duties and vehicles is in
accordance with Fleet Management procedures in place.
·
Supervise and monitor all drivers in their daily duties (daily
vehicle inspections, preventative maintenance reporting, filling of work
tickets, cleaning of vehicles, etc.)
·
Vehicle usage control by use of and utilization of Global
Positioning System (STOIC).
·
Control and monitor all vehicle movements, to ensure that no
vehicles move without proper authorization of the work ticket.
·
Plan and provide all the transport services for programme
activities and all day-to-day operations of MSK support office in line with the
stipulated transport request procedures.
·
Ensure the vehicles are always clean, insured and road worthy
and that all accidents, repairs and defects are reported and attended to.
·
Assist the Drivers and Team leaders in planning, preparing and
controlling the activities related to maintenance and service of vehicles.
Fleet
reporting and records
·
Prepare regular reports on vehicle mileage, rentals, fuel
consumption, repairs and maintenance in accordance with MSK standards. This
includes data entry on the Fleet management system and generation of reports from
the system.
·
Maintain all MSK Fleet related records and documents (vehicle
insurance, work tickets, driver file index cards, vehicle file index cards,
driving test reports, driver authorization letters, drivers rules and
regulations, Fleet related LPOs, transport requests forms, vehicle fuel logs,
vehicle fleet related requisitions and invoices, vehicle work/repair job cards,
vehicle inspection reports, vehicle handover reports and all other fleet
documents).
·
Monitoring vehicles and driver performance and identifying
opportunities for optimization
·
Overseeing insurance claims processing in respect to motor
vehicle accidents/theft.
·
Support any other logistics functions within MSK support office
as may be directed by the Procurement & Fleet Manager.
Qualifications
and Experience:
·
A Bachelors degree in Logistics or Fleet Management or
Mechanical engineering or any other related field
·
Professional course in Logistics or Fleet Management or
mechanical related field will be an added advantage
·
Minimum of 5 years work experience in fleet management in a busy
organization
·
A valid Certificate of Good conduct and a clean driving license
·
A track record of success in fleet management and management of
outsourced services.
·
Computer literacy and ability to work effectively with a variety
of IT based tools
·
Excellent verbal and written communication skills.
·
Excellent analytical and problem solving skills
·
Proven track record of using a fleet tracking system
·
Good interpersonal skills
Those who meet the above
qualifications and possess the desired attributes should submit their
applications together with all supporting documents CV inclusive to the
Human Resources Director
P.O Box 59328-00200
Nairobi
or pd@mariestopes.or.ke; to
reach us on or before 18th May 2012.
Only short listed candidates
will be contacted.
‘Marie Stopes Kenya
is an equal opportunity employer’