I-TECH undertakes activities that increase human and systems
capacity for provision of healthcare.
The Finance Director for
I-TECH Kenya will be responsible for management and oversight of all
financial processes and procedures, including budgeting
coordination and budget
monitoring, financial procedures and internal controls, accounts payable and
purchasing integration, payroll systems, coordination with Head Quarter (HQ)
financial staff, cash flow management, computerized accounting systems and
procedures, audits, and leadership management responsibilities.
Primary Responsibilities:
Financial Management, Vision, and Leadership Responsibilities
- Conduct
and capture weekly meetings with department and management staff to:
capture progress; identify obstacles; and plan next steps
- Supervise,
motivate and develop all the staff in the department.
- Ensure
the regular revision of finance staff job descriptions as related to
approved recommendations put forward, and annual budget and plan revisions
- Maintain
an active and informative relationship with HQ’s Finance Director.
Budgeting and Monitoring
- Research
variances to budget and alert the Country Director (CD) to overages,
trends and issues as soon as they become apparent
- Work
in close coordination with I-TECH HQ to co-ordinate annual budget
preparation, ensuring quality control and management input
- Assist
other Directors and budget managers in the management of the annual plan
and budget, whilst providing financial advice as necessary
- Ensure
distribution of monthly financial & budget variance reports to
designated budget managers and the Country Fiscal Lead for review and
analysis
Contract Development and Management
- In
collaboration with the Director of Operations, support the development and
compliance to I-TECH Kenya’s policies on subcontractor, vendor,
maintenance, and lease agreements
Financial Procedures
- Assure
implementation of and adherence to, guidelines laid out in the Fiscal
portion of the Global Operations Manual as it applies to I-TECH Kenya.
- Maintain
up-to-date knowledge of CDC/HRSA rules and regulations, and ensure
compliance at all times.
- Develop
and implement guidelines for finance procedures for I-TECH Kenya’s vendors
to assure timely invoice and payment management.
- Ensure
financial compliance with all laws and regulations of related stakeholders
including I-TECH HQ, University of Washington (UW), HRSA, and the
government of Kenya
- Ensure
accurate payroll management and timely required tax reporting and
liability payments
Financial Recording and Reporting
- Oversee
submission of periodic and timely expenditure reports to the I-TECH’s HQ,
ensuring accuracy, timeliness and efficient communication
Audit Compliance Coordination
- Oversee
and ensure efficient and effective closure of accounts at financial year
end.
- Complete
an annual Trial Balance and Balance Sheet account reconciliation and
related work papers.
- Work
with the HQ Finance Director to implement the annual external audit.
- Lead
the audit process, and support and respond to external auditor schedules,
requests, and comments in a timely and professional manner in
collaboration with the HQ Director of Finance
- Ensure
Annual Financial Statement and Management letter and related reports are
presented to HQ within required time frames.
- Write
and implement work plans to address / correct all findings and ensure
timely completion of plans
- Investigate,
document and report to HQ and the CD all suspect, fraudulent, procedural
breach and other non-conforming activity as soon as it is suspected.
- Develop
internal control procedures that support UW and the I-TECH’s guidelines.
Required Education, Training & Experience:
- Masters
in Finance or Business Administration and a professional ACCA/CPA
certification or CMA Qualified (Certified Managerial Accountant)
- Minimum
of 7 years professional accounting experience which demonstrates
increasingly responsible financial management experience
- NGO
Experience preferable
- Excellent
people and financial management and organizational skills
- Proven
experience which demonstrates mastery of computerized accounting systems,
especially QuickBooks Premier
- Excellent
written & spoken English
Application Procedure:
Applicants should email their applications attaching a detailed
curriculum vitae and a letter indicating why they are interested in and
qualified for the position and the names of three referees who can provide
confidential assessment of their capabilities to a Search Committee.
All communications relating to applications for this position
should be addressed to:
The Recruitment Team,
Preferred Personnel Africa Limited,
Saachi Plaza, Along Argwings Kodhek Road,
Opposite Radar Security, Block A5,
email address: cvs@preferredpersonnel.co.ke.
Applications should be received by 18th May 2012.