Republic
of Kenya
Ministry of Finance
Global Fund Program
Vacant Positions
Background to the positions
The Global Fund (GF) to Fight HIV/AIDS, Tuberculosis and Malaria was established to increase resources mobilization to fight three of the world’s most devastating diseases, and to direct those resources to areas of greatest need.
Kenya has benefited immensely from the Global Fund in fighting Aids,
Tuberculosis and Malaria since inception in 2002. This program is implemented
by Ministry of Finance, Ministry of Public Health and Sanitation and Ministry
of Special Programs.Ministry of Finance
Global Fund Program
Vacant Positions
Background to the positions
The Global Fund (GF) to Fight HIV/AIDS, Tuberculosis and Malaria was established to increase resources mobilization to fight three of the world’s most devastating diseases, and to direct those resources to areas of greatest need.
The Ministry of Finance is the principal recipient for all government components of Global Fund grants in Kenya, and is therefore legally responsible for the management and the coordination of all the grants. Ministry of Finance which is the Principle Recipient wishes to invite applications to fill the following vacancies based in the Ministry of Finance Headquaters:
1. Senior Program Officer
Reporting to the National Global Fund Coordinator
Job Description
- Coordinate
the preparation of work plans, budgets, M&E plans and performance
frameworks for Global Fund Grants (TB, HIV and Malaria) managed by the
Principal Recipient - Ministry of Finance
- Provide
technical support to the Principal Recipient during grant negotiation with
the LFA and the Global Fund Secretariat
- Provide
support to the Program managers for the three diseases and the Global Fund
focal persons for effective and efficient implementation of all Global
Fund programmatic activities.
- Provide
leadership and guidance to the program officers and program focal persons
on all programmatic issues concerning the grants managed by the Principal
Recipient – Ministry of Finance.
- Represent
the Principal recipient - Ministry of Finance in the Kenya Coordinating
Mechanism (KCM) technical Working Groups and during Global Fund proposal
development processes.
- Coordinate
the preparation and submission of progress updates and other reports to be
submitted to the Global Fund as per the grant agreement between the
Ministry of Finance and the Global Fund.
- Coordinate
the LFA meetings and field visits to verify the progress update and other
reports submitted by the principal Recipient – Ministry of finance.
- Coordinated
the responses to Condition Precedents, Special Conditions, time Bound
Actions or management issues raised by the LFA or the Global Fund
secretariat
- Plan
and implement capacity building activities for public sector implementers
of Global Fund grants
- Undertake
any other task assigned by the Global Fund coordinator
Required qualifications
- A
master Degree in public Health, Health Systems, community health or
equivalent.
- A
degree in Medicine will be an added advantage
- At
least 6 years of working experience in management of health programs in
busy organization at a senior level.
- Experience
in the implementation of Global Fund grants is an added advantage
- Knowledge
of HIV/AIDS, TB and malaria programming,
- Training
in project management
- Excellent
capacity to produce reports on time
- Good
ICT skills,
- Demonstrate
ability and commitment to team work and coordination with multiple
partners
2. Program Officer – Malaria Global Fund Unit
Reporting to the Senior Program Officer
Job Description
Reporting to the Senior Program Officer
Job Description
- Provide
support in the preparation of work plans, budgets, M&E plans and
performance frameworks for Global Fund Malaria Grants managed by the
Principal recipient – ministry of finance
- Coordinate
the implementation of Malaria Global Fund activities with the Global Fund
focal person in the Division of Malaria Control (DOMC), and other relevant
stakeholders.
- Provide
support for the Monitoring and Evaluation at the National Regional and
County levels, of Malaria Global Fund activities under the Ministry of
Finance.
- Provide
necessary support to the Global Fund focal person and the M&E officer
at the DOMC for the preparation of semester progress update on GF grant
activities as required
- Work
closely with the GF focal persons and the M&E officers at the program
level to strengthen the M&E and ensure the timeliness, completeness
and quality of data submitted to the global Fund.
- Plan
and participate in field visit for data verification, support supervision
and global Fund asset verification.
- Undertake
any other task assigned by the Senior Program officer or the Global Fund
coordinator
Required qualifications
- At
least a Bachelor Degree in Health sciences, Public Health, community
health or equivalent.
- Good
knowledge of Malaria programming, Monitoring and Reporting
- At
least 5 years experience in a busy organization implementing a large scale
Malaria program
- Experience
in the implementation of Global Fund grants is an added advantage
- Good
capacity to produce reports on time
- Good
command of ICT
- Demonstrate
ability and commitment to team work and coordination with multiple
partners
3. Program Officer – HIV/AIDS Global Fund Unit
Reporting to the Senior Program Officer
Job Description
Reporting to the Senior Program Officer
Job Description
- Provide
support in the preparation of work plans, budgets, M&E plans and
performance frameworks for Global Fund HIV/AIDS Grants managed by the
Principal recipient – ministry of finance
- Coordinate
the implementation of HIV&AIDS Global Fund activities with the Global
Fund focal persons at National AIDS/STD Control Program (NASCOP) and NACC,
and other relevant stakeholders.
- Provide
support for the Monitoring and Evaluation of HIV/AIDS program at the
National Regional and County levels,
- Provide
necessary support to the GF focal person and the M&E officers at
National AIDS/STD Control Program (NASCOP) and NACC for the preparation of
semester progress update on GF grant activities as required
- Work
closely with the GF focal persons and the M&E officers at the program
level to strengthen the M&E and ensure the timeliness, completeness
and quality of data submitted to the global Fund.
- Plan
and participate in field visit for data verification, support supervision
and global Fund asset verification.
- Undertake
any other task assigned by the Senior Program officer or the Global Fund
coordinator
Required qualifications
- At
least a Bachelor Degree in Health sciences, Public Health, community
health or equivalent.
- Good
knowledge of HIV/AIDS programming, Monitoring and Reporting
- At
least 5 years experience in a busy organization implementing a large scale
HIV&AIDS program
- Experience
in the implementation of Global Fund grant is an added advantage
- Good
capacity to produce reports on time
- Good
command of ICT
- Demonstrate
ability and commitment to team work and coordination with multiple
partners
4. Procurement Officer
Reporting to the National Global Fund Coordinator
Job Description
Reporting to the National Global Fund Coordinator
Job Description
- Participate
in all steps of designing, implementing and monitoring of procurements
using Global Fund grants
- Support
the preparation of the Global Fund procurement plans for the three
programs (HIV/AIDS, TB and Malaria) which are in line with GF procurement
policies and guidelines.
- Ensure
the procurement, warehousing, distribution and use of pharmaceutical and
other commodities using GF grants take into account GF guidelines and
quality assurance policies
- Monitor
the distribution of drugs and other commodities procured using the Global
Fund grants and prepare a monthly report to the global fund coordinator
- Represent
the Principal recipients at all Ministerial Tender Committees (MTC) and
ensuring that the deliberations are in line with GF requirements.
- Coordinate
the responses to issues raised by the LFA or the GF secretariat on Procurement
and Supply Management plans
- Prepare
and maintain an asset register for all assets acquired using Global Fund
grants under the Ministry of Finance
- Conduct
field Visit to verify that assets are in good use
- Prepare
the plan for use of assets, at the end of each grant
- Undertake
any other task assigned by the Global Fund coordinator
Required qualifications
- Bachelor
degree in procurement, supply chain management, commerce, economics or
their equivalents from recognised institutions,
- Professional
diploma in procurement or supply management,
- A
minimum of 7 years experience at a Senior Level in procurement and supply
management in a busy organization
- Knowledge
of Global Fund and Government of Kenya procurement procedures is desirable
- Good
Computer skills; Knowledge of procurement and supply management software
would be an added advantage
Personal attributes: Integrity,
Honesty and self motivation
5. Finance Officer
2 Positions
Reporting to the Senior Accountant/ Head of Finance
Job Description
1. Financial monitoring and tracking of the expenses of the public sector implementers of the Global Fund grants.
5. Finance Officer
2 Positions
Reporting to the Senior Accountant/ Head of Finance
Job Description
1. Financial monitoring and tracking of the expenses of the public sector implementers of the Global Fund grants.
- Prepare
funds allocation against the activities to be implemented by public sector
implementers, for all disbursements received from the Global Fund.
- Provide
necessary support and training to the program accountants in the Ministry
of Public Health and Sanitation for effective implementation of the
Financial Monitoring tool developed by the Ministry of Finance.
- Use
the Financial monitoring tool to monitor expenses against the activities
for which the disbursement was made to public sector implementers
- Ensure
all the expenditures by the public sector implementers are incurred in
conformity with the laid down Government of Kenya and Global Fund
financial requirements and procedures
- Keep
record of all disbursements to public sector implementers and related
expenses.
2. Financial monitoring and tracking of the expenses of the
Financial Management Agent (FMA) and the Procurement agent
- Track
on a monthly basis the expenditures incurred by the procurement agent and
ensure they are in accordance with the agreement with the Ministry of
Finance, and with the Procurement plans,
- Track
the disbursements from the Ministry of Finance to the Financial Management
Agency (FMA) and from the FMA to Project Implementers to ensure they are
done in accordance with the work plans.
- Monitor
and advise on the reimbursable costs submitted to the PR by the FMA and
the procurement agent to ensure they are as per the agreements with the
Principal Recipient
- Verify
all the invoices submitted by the procurement agent to ensure that they
are in conformity with the public procurement act and the agreement
between the Principal Recipient and the procurement agent.
- Support
the FMA and the procurement agent to prepare all financial documents
required by the PR to prepare the GF progress updates and disbursement
requests
3. Preparation of GF progress reports:
- Support
Program Accountants to prepare financial progress reports on Global Fund
- Review
the financial reports submitted by SRs in the GF progress update and
disbursement requests
- Review
monthly reports submitted by the FMA and the procurement agent and provide
feedback to the Global Fund coordinator,
- Prepare
all periodic financial reports on the GF as required by the Global Fund.
- Support
the Principal Recipient to address queries from the LFA or the Global Fund
secretariat on financial management and financial reports of the Global
Fund grants
4. Field visit:
- Conduct
field visit to monitor the financial expenses at the provincial and county
levels to ensure they are in line with approved work plans.
Required qualifications
- At
least CPA (K)
- Business
related degree, preferably commerce, economics, or business administration
- Knowledge
of GOK financial and accounting procedures
- At
least 2 years working experience with the Global Fund grants, in similar
context.
- Prior
involvement with a donor funded project will be an added advantage.
- Demonstrate
ability and commitment to team work and coordination with multiple
partners
6. Accounts Assistant
Reporting to the Senior Accountant/ Head of Finance
Job Description
Reporting to the Senior Accountant/ Head of Finance
Job Description
- Receipt
and recording of all invoices and claims for payment
- Follow
up and record all temporary imprests
- Proper
maintenance of all accounting records of the Principal Recipient –
Ministry of Finance.
- Initiate,
record and track all bank transactions
- Any
other task as assign by the accountant in-charge or by the finance
officers
Required qualifications
- CPA
II.
- At
least 2 years working experience in the accounting position with a busy
organization.
- Experience
with the Global Fund or a donor funded project will be an added advantage
- Knowledge
of excel and word computer applications.
7. Internal Auditor
Reporting to the National Global Fund Coordinator
Job Description
Reporting to the National Global Fund Coordinator
Job Description
- Prepare
and implement an annual action plan for internal control of Global Fund
grants activities implemented by public sector implementers
- Review
Global Fund and Government of Kenya financial procedures and monitor
compliance by the public sector implementers of Global Fund grants
- Work
closely with Global Fund Program implementers to improve the, efficiency,
effectiveness and accountability of Global Fund resources and operations.
- Identify
all potential risks related to the implementation of Global Fund grants
and prepare a risk mitigation plan.
- Carry
out spot checks on implementers to ensure compliance with Global Fund
program and Government of Kenya requirements and submit a monthly report
to the Global Fund coordinator.
- Work
closely with the external auditors whenever required and assist the
management in responding to audit queries
- Prepare
quarterly internal audit reports and submit them to the National Global
Fund Coordinator
- Undertake
any other task assigned by the National Global Fund coordinator
Required qualifications
- Business
related degree, preferably Finance, economics, or business administration.
- CPA
(K)
- Knowledge
of Government of Kenya financial and accounting procedures
- At
least 5 years working experience in similar work in a busy organization.
- Track
record in financial monitoring and control
- Good
computer skills
- Good
communication skills
- Personal
attributes: Integrity, Honesty and self motivation
8. Senior Driver
Reporting to the National Global Fund Coordinator
Job Description
Reporting to the National Global Fund Coordinator
Job Description
- Driving
GOK vehicles dedicated to the Global Fund Unit, as authorized
- Detecting
and reporting any malfunctioning of the vehicle systems,
- Ensuring
Security and safety of the vehicle on and off the road,
- Maintenance
of work ticket(s) for vehicle(s) assigned,
- Maintaining
cleanliness of vehicles assigned,
- Overseeing
safety of the passengers and/or goods therein.
Required qualifications
- Must
be a holder of KCSE with a mean grade of D- plain or its equivalent
qualification from a recognized institution
- Passed
Occupational Trade Test I for Drivers
- Valid
driving license from any current endorsement(s) for classes(s) of
vehicle(s) an officer is required to drive
- Attended
a First-Aid Certificate course lasting not less than one week in a
recognized institution
- Valid
certificate of good conduct from the Kenya Police
- At
least seven (7) years driving experience.
- Should
45years and below.
Interested candidates should make their applications and attach
the following documents: certified copies of their certificates and
testimonials, Curriculum Vitae and their telephone contacts and email addresses
by 1st May, 2012 to:
Financial Secretary
Attn: The National Global Fund Coordinator
Ministry Of Finance,
Global Fund Program,
P.O Box 30007-00100 ,
Nairobi
Or hand delivered to Ministry of Finance, Global Fund Program, Treasury Building 11th Floor room 1105.
The applicant should indicate the position they are applying for on the envelope.
Only shortlisted candidates will be contacted.
Financial Secretary
Attn: The National Global Fund Coordinator
Ministry Of Finance,
Global Fund Program,
P.O Box 30007-00100 ,
Nairobi
Or hand delivered to Ministry of Finance, Global Fund Program, Treasury Building 11th Floor room 1105.
The applicant should indicate the position they are applying for on the envelope.
Only shortlisted candidates will be contacted.