The
Academic Model Providing Access to Health Care (AMPATH) is a project under the
auspices of Moi University and Moi Teaching and Referral Hospital whose aim is
to provide comprehensive, integrated sustainable efforts in HIV Prevention and
Care, Primary Health Care and Chronic Disease Management.
AMPATH supports MOH in 8 Districts in Rift Valley, 1 District in Nyanza and 11 in Western Province.
The Research and Sponsored Projects Office (RSPO) is the office co-owned by Moi
Teaching and Referral Hospital (MTRH) and Moi University that is responsible
for administration and financial management of externally funded grants and
contracts including the recently awarded AMPATH Plus grant funded by USAIDAMPATH supports MOH in 8 Districts in Rift Valley, 1 District in Nyanza and 11 in Western Province.
AMPATH will be strengthening the RSPO by developing written policies and procedures as well as installing an Enterprise Resource Planning (ERP) system to ensure efficiency, timeliness, transparency and integrity in the administration and management of various donor grants
Applications are invited from competent consultants for four (4) positions to steer the capacity building of RSPO.
Terms of Reference
To Assist in the Development of Comprehensive Policies and Regulatory Framework for the Research and Sponsored Projects Office Based at Moi Teaching and Referral Hospital / Moi University College of Health Sciences (MUCHS)
Post Title: RSPO Capacity Strengthening Consultants
Project: MTRH/MUCHS on Strengthening the Research and Sponsored Projects Office.
Location: Eldoret
Language Required: English
Starting Date: April 2012
Duration of Contract: 2 months
Objectives:
The broad objective is to ensure the review, upgrade, development of comprehensive operational manuals that focus on grants management, human resource management, procurement and finance management so as to enhance the internal controls within RSPO.
These manuals should have detailed policies and work procedures that are easily understandable by any user and that are in compliance with the rules of the Government of Kenya and take into account the US federal regulations. This should result in an efficient and effective RSPO.
Post: Human Resource Consultant
1 Post
Main Responsibility
- Develop, Review
and improve existing draft manuals in Human Resource department
Expected
Outcomes:
- Have a first
draft ready to be shared with management within a specific timeframe to be
agreed with the Management.
- Discuss draft
with management and key staff within a specific agreed timeframe.
- Finalize manual
with comments from management and staff incorporated within an agreed
timeframe.
Post: Grants Management Consultant
1 Post
Main Responsibility
1 Post
Main Responsibility
- Develop a
comprehensive manual in grants management
Expected
Outcomes:
- Have a first
draft ready to be shared with management within a specific timeframe to be
agreed with the Management.
- Discuss draft
with management and key staff within a specific agreed timeframe.
- Finalize manual
with comments from management and staff incorporated within an agreed
timeframe.
Post: Finance Consultant
1 Post
Main Responsibility
1 Post
Main Responsibility
- Develop a
comprehensive manual in finance.
Outcome:
- Have a first
draft ready to be shared with management within a specific timeframe to be
agreed with the Management.
- Discuss draft
with management and key staff within a specific agreed timeframe.
- Finalize manual
with comments from management and staff incorporated within an agreed
timeframe.
Post: Procurement Consultant
1 Post
Main Responsibility
1 Post
Main Responsibility
- Develop a comprehensive
manual in procurement which is inline with the Public Procurement and
Disposal Act for Kenya.
Expected
Outcomes:
- Have first draft
ready to be shared with management.
- Discuss draft
with management and key staff.
- Have a first
draft ready to be shared with management within a specific timeframe to be
agreed with the Management.
- Discuss draft
with management and key staff within a specific agreed timeframe.
- Finalize manual
with comments from management and staff incorporated within an agreed
timeframe.
Post: Enterprise Resource Planning (ERP) Consultant
1 Post
Main Responsibility
1 Post
Main Responsibility
- Guide the
development of RSPO needs for the ERP system and work closely with the
vendor selected to install the software during the implementation process.
- In addition the
consultant is expected to document the various process workflows for
smooth implementation of the ERP system.
Expected
Outcomes:
- All the required
needs for RSPO are identified and properly documented.
- All the relevant
process workflows are developed to guide the implementation.
- Support the
selected vendor to ensure that the system goes live by July 30th 2012.
The
first one (1) week will be dedicated to assess the operations of RSPO in order
to ascertain the adequacy of internal controls and the effectiveness of
operational procedures.
The consultants will be expected to identify gaps in grants management, human resource management, procurement and finance management and have this documented in detail.
Reporting
The consultants will be required to prepare and submit weekly reports which document an updated status on the progress.
These reports shall be reviewed by AMPATH Management and USAID to ensure that the timelines are met.
A Final manual detailing all the required policies, procedures and operations within each area is expected as the last deliverable from each consultant over a period of time that will be agreed upon with the AMPATH Management.
Required Qualifications
The consultants will be expected to identify gaps in grants management, human resource management, procurement and finance management and have this documented in detail.
Reporting
The consultants will be required to prepare and submit weekly reports which document an updated status on the progress.
These reports shall be reviewed by AMPATH Management and USAID to ensure that the timelines are met.
A Final manual detailing all the required policies, procedures and operations within each area is expected as the last deliverable from each consultant over a period of time that will be agreed upon with the AMPATH Management.
Required Qualifications
- Have at least 10
years experience in finance, grants management, procurement and human
resources management with thorough understanding of USAID federal
regulations.
- Proven
experience in conducting assessments, reviews, and analyses on capacity
building projects
- Have knowledge
on Kenya government laws with emphasis on the Employment act, the Public Procurement
and disposal act and Kenya National Audit Office audit procedures.
- A Master’s
degree in Business Administration or relevant qualification in one of the
disciplines above.
Position: Finance Manager
1 Post
Roles
The Finance Manager will be responsible for the Financial Management of the AMPATH Plus Program including forecasting, budgeting and actual expenditure monitoring.
The Finance Manager will design, prepare, and present detailed budgets, analysis of expenditure trends, burn rates, variance analysis and recommended solutions.
He will be a member of the team of the Research and Sponsored Projects office and will be the main interface of all AMPATH Plus activities with RSPO and guiding all its financial transactions.
The incumbent will be based in Eldoret.
Key Duties and Responsibilities
Reporting to the Chief of Party, the successful candidate shall-
1 Post
Roles
The Finance Manager will be responsible for the Financial Management of the AMPATH Plus Program including forecasting, budgeting and actual expenditure monitoring.
The Finance Manager will design, prepare, and present detailed budgets, analysis of expenditure trends, burn rates, variance analysis and recommended solutions.
He will be a member of the team of the Research and Sponsored Projects office and will be the main interface of all AMPATH Plus activities with RSPO and guiding all its financial transactions.
The incumbent will be based in Eldoret.
Key Duties and Responsibilities
Reporting to the Chief of Party, the successful candidate shall-
- Manage the
preparation of business plans, budgets and rolling forecast and providing
specialist advice. He/she will act as the lead person on all financial
matters of the program including banking & treasury management,
creating and maintaining a good internal control environment, follow up on
internal audit recommendations and manage the external audit process.
- Develop and
maintain budgetary control over the program through reporting, analysis
and tracking of variances, efficiencies, utilization and
risks/opportunities to the management in an appropriate format and timely
manner.
- Manage and
report on the cost centre performance for the program.
- Develop and
maintain accounting procedures to deliver integrity of costs, income,
forecasts and budgets and complete all technical accounting tasks in line
with USAID regulations.
- Liaison with the
Research and Sponsored Projects Office accounting team and the project
& program controls teams to drive understanding of project costs.
- Managing
subcontractors
- Timely
preparation of Financial Reports on behalf of the Chief of Party, to the
donor, MTRH,and MU as per the agreement
Applicants
must have the following academic/professional qualifications:
- Masters degree
in Business Management, Accounting, Economics or any relevant field from a
recognized institution.
- Bachelor of
Commerce, Economics or its equivalent from a recognized institution.
- Be a CPA
(K)/ACCA and a registered member of ICPAK
- 10 years
progressive experience in working in a donor funded environment.
- Knowledge of
USAID and US Federal Government regulations will be an added advantage.
- Working
Knowledge with Financial Accounting soft ware packages and other ERPs will
be an added advantage
- Proven track
record of exemplary work performance.
The Program Manager
AMPATH,
Box 4606-30100
Eldoret, Kenya.
Email to: rspohr2010@gmail.com
