The NGO, University of Washington - Global Assistance Project
Kenya (UW - Kenya), in Nairobi, is currently recruiting for the position of an HR and
Finance Manager for its
operations in Kenya to be based in Nairobi.
Main Objectives of this position:
The HR and Finance Manager will provide leadership in overseeing the financial and contractual aspects of the NGO, including providing accurate financial, contractual and administrative reporting, ensuring compliance with UW-Kenya rules and regulations.
This position requires understanding of Kenya law. The HR and Finance Manager
will also be responsible for managing the HR functions for the UW-Kenya
personnel.Main Objectives of this position:
The HR and Finance Manager will provide leadership in overseeing the financial and contractual aspects of the NGO, including providing accurate financial, contractual and administrative reporting, ensuring compliance with UW-Kenya rules and regulations.
The HR and Finance Manager will have frequent communication with the Seattle and Nairobi-based UW-Kenya Project Managers and the Board Office Bearers.
This position reports to the CEO and Treasurer based in Seattle.
Key Responsibilities and Tasks include:
HR administration
- Preparation
of employment contracts, creation and maintenance of paper files
- Prepare
of payroll and administration employee benefits, like NSSF, NHIF, WIRBA,
Health Insurance, Retirement Pension accounts, Life Insurance, any other
applicable insurance, maintenance of HR database
- Preparing
and maintaining all staff files and records
- Assessing
training needs and developing and conducting trainings
- Management
of work permits for expatriate personnel Information management &
archiving files, general administrative support for the organization
- Ensure
appropriate performance management and maintain records of staff
appraisals
- Overseeing
and advising the project administrators for managing the recruitment
function.
- Office
management, including maintaining office records, renewal of licenses,
handling outsourced service provider contracts, dealing with government
agencies (such the City Council), registering vehicles, monitoring bank
accounts
- Assessing
office needs and budgeting for this
- Advise
Project Field Administrators on recruitment and selection processes as needed
- Develop,
implement and maintain human resource policies and procedures.
- Carry
out any other reasonable ad hoc duties in order to support the
Administrative activities for UW-Kenya
Finance and Accounting Responsibilities and Tasks:
- Ensure
transparency and accountability in the management of all finances within
the office and projects.
- Ensure
the accuracy and completeness of financial and administrative record
keeping in compliance with policies and procedures of the organization.
Ensure implementation and compliance of policies and Standard Operating
Procedures
- Prepare
and liaise with UW-Kenya Treasurer and interact with external auditors in
preparation and completion of annual audit reports.
- Prepare
financial reports in accordance with international accounting standards
- Develop
and manage appropriate financial and administrative systems and policies
for all requirements.
- Resolve
accounting discrepancies.
- Oversee
and train the Project Field Administrators in the operation of the Quick
Books (computerized accounting system) including daily, monthly and annual
back-up
- Recommend,
develop and maintain financial data bases, computer software systems and
manual filing systems.
- Supervise
the input and handling of financial data and reports for the UW-Kenya’s automated
financial systems.
- Monitor
and review accounting and related system reports for accuracy and
completeness.
- Prepare
and review budget, revenue, expense, payroll entries, invoices, and other
accounting documents.
- Make
monitoring visits to project offices. Provide accounting policy
orientation for new staff.
- Organize
and manage all related office operations including procurement and
maintenance of office assets.
- Ensure
legal and regulatory compliance regarding all financial functions
- Monitor
financial transfers from the University of Washington bank account in
Seattle to the UW-Kenya master account and project sub-accounts. Address
and advise on discrepancies with Project Field Administrators.
- Consolidate
project accounts into the parent accounting.
- Liaise
with Board Treasurer in uploading and balancing of final accounts
Desired Qualifications, Skills and Experiences:
- Education:
Accounting and Finance related degree with CPA (K) / ACCA and a Bachelor’s
Degree in Business related studies, Finance or Accounting from a
nationally recognized university. An MBA will be an added advantage.
- A
Diploma in Human Resources is an asset
- Experience:
Minimum 5 years of financial/ and or administrative management experience,
preferable with an international NGO or international education institute.
- Proficiency
and hands on knowledge in computerized accounting applications, namely,
Quick Books (QB), accounting software is a must and preferably
implementation and management of QB for an international NGO is an added
advantage.
- IT
Knowledge: Computer Literate in the MS Office package with MS Office
Excel, WORD and Power Point and Access at an Advanced level would be
preferred.
- Experience
managing staff to improve their professional development and good
organizational, leadership and interpersonal skills.
- Languages;
English and Swahili are essential.
Other Competence:
- Good
understanding of Kenyan Labor laws.
- Excellent
communication skills both verbal and written.
- Very
strong organizational skills
- Service
minded, proactive, initiative, flexible.
- Good
team player, ability to set priorities.
All applicants should send an application letter stating why
your skills and qualifications are suitable for this position and an updated
detailed Curriculum vita (CV) including detailed work experience, current
remuneration, with current contact information, notice period required to take
up appointment and names and contacts of three professional references to
jobs@uwkenya.org
Terms of Employment:
Contract for one year, renewable as per the UW-Kenya’s scheme of service.
The successful candidate shall undergo a six month probationary period for the first six months upon initiation of employment.
Please indicate your salary expectation and availability.
Closing Date: April 30, 2012, 5:00pm
Only shortlisted candidates will be contacted
Foreseen start date: June 15, 2012
Terms of Employment:
Contract for one year, renewable as per the UW-Kenya’s scheme of service.
The successful candidate shall undergo a six month probationary period for the first six months upon initiation of employment.
Please indicate your salary expectation and availability.
Closing Date: April 30, 2012, 5:00pm
Only shortlisted candidates will be contacted
Foreseen start date: June 15, 2012