Vacancy
Notice No:IOMKE/027/12
Position
title: Finance
Assistant / Cashier
Classification: G4/01
Unit: Finance (Migration Health)
Duty
Station: Nairobi,
Kenya
Type
of contract: Special
Short Term (SST), 6 months with possibility of extension
Under the overall supervision
of the Resource Management Officer and the direct supervision Senior Finance
Assistant and in close coordination with Migration Health Unit, the incumbent
will be responsible for performing cashier functions and other accounting
duties in connection with IOM activities at the IOM Migration Health Assessment
Centre- Nairobi (MHAC).
In
particular, he/she will:-
·
Receive cash/collects payment from all Migration Health
Department (MHD) clients.
·
Countercheck the prices/fees indicated on the health assessment
payment coupon with the updated cost list and query any differences with the
Duty Nurse.
·
Issue receipts for all cash received.
·
Check counterfeit money using counterfeit detection devices when
receiving cash payments.
·
Ensure safeguarding of the cash in a locked safe at all times.
·
Prepare on a daily basis a summary of all receipts issued
following reporting procedures.
·
Deposit all daily cash receipted according to procedures.
·
Reconcile cash received with issued receipts and reports
discrepancies immediately.
·
Ensure that all supporting documents from MHD e.g. coupons and
any other documents are attached on the copy of the receipt.
·
Follow up on any refund process to applicants as quickly as
possible in coordination with the chief nurse or Duty Nurse.
·
Ensure safety and issuance of migrants refund cheques following
proper documentation and identification.
·
Submit all accounting/financial reports required on a timely
basis.
·
Ensure availability of office supplies e.g. payment coupons;
receipt books at all times and maintains re-order level.
·
Maintain confidentiality of information and collaborative
relationships with clients, colleagues and partners.
·
Perform any other related task as may be assigned from time to
time.
Desirable
Qualifications:
·
Qualified CPA II (Having completed Part 1 & 2)
·
Minimum 3 years Prior work experience as a cashier or teller in
either a bank or large financial institution is a requirement.
·
Proficiency in computer skills, especially in MS Office products
(Excel, Outlook, Word etc)
·
Strong interpersonal and intercultural skills
·
Mature individual, with high level of proven integrity, able to
work independently, paying attention to detail and meeting deadlines
·
Demonstrated ability to maintain accuracy and confidentiality in
performing responsibilities
·
Desirable IOM Competencies: A) Behavioural – Accountability,
Client Orientation, Continuous Learning, Communication, Creativity and
Initiative, Leadership and Negotiation , Performance Management, Planning and
Organizing, Professionalism , Teamwork , Technological Awareness. B) Technical
– Delivers on set objectives in hardship situations, effectively coordinates
actions with other implementing partners, works effectively with local
authorities, stakeholders, beneficiaries, and the broader community to advance
country office or regional objectives. (Based on IOM Competency Matrix).
·
Ability to work under pressure and with minimum supervision.
·
Fluent in English and Kiswahili
Mode
of Application:
Submit cover letter and CV
including daytime telephone and email contact to:
International Organization
for Migration (IOM),
Human Resources,
P.O. Box 55040 – 00200,
Nairobi, Kenya
OR send via e-mail
hrnairobi@iom.int
Closing date: 20th April 2012