ClassiQue
Concepts Ltd is a full service company that handles Executive Meetings and
Events, Training and Safari Travel.
We are currently looking for an Event Marketing Specialist to join our team.
Reporting to the Chief Executive Officer, the Events Co-ordinator will exceed our clients’ expectations in planning and executing each event while ensuring the best return value for the company.
The position is accountable for booking business and for converting potential
key prospects. Incumbents are seasoned sales professionals.We are currently looking for an Event Marketing Specialist to join our team.
Reporting to the Chief Executive Officer, the Events Co-ordinator will exceed our clients’ expectations in planning and executing each event while ensuring the best return value for the company.
Objectives/Accountabilities
Book business; consider the type of business, and objectives of the company. Identify key prospects based on company goals and achieve specific conversion goals.
Upon confirming, coordinate and follow up with client, and other partners, to ensure delivery of company promised services.
Responsibilities:
- Conduct
site inspections & manage all bookings for Events
- researching
markets to identify opportunities for events;
- liaising
with clients to ascertain their precise event requirements;
- producing
detailed proposals for events (e.g. timelines, venues, suppliers, legal
obligations, staffing and budgets);
- agreeing
to and managing a budget;
- securing
and booking a suitable venue or location;
- ensuring
insurance, legal, health and safety obligations are adhered to;
- coordinating
venue management, caterers, stand designers, contractors and equipment
hire;
- identifying
and securing speakers or special guests;
- planning
room layouts and the entertainment programme, scheduling workshops and
Training;
- coordinating
staffing requirements and staff briefings;
- selling
sponsorship/stand/exhibition space to potential exhibitors/partners;
- preparing
delegate packs and papers;
- liaising
with marketing and PR colleagues to promote events;
- liaising
with clients and designers to create a brand for events and organizing the
production of tickets, posters, catalogues and sales brochures;
- coordinating
suppliers, handling client queries and troubleshooting on the day of the
event to ensure that all runs smoothly;
- overseeing
the dismantling and removal of the event and clearing the venue
efficiently;
- post-event
evaluation (including data entry and analysis and producing reports for
event stakeholders).
- Network
with professional industry groups that will benefit future business
- Develop
& nurture relationships with key contacts in the corporate world.
- Maximize
all revenue opportunities related to Conference Services.
- Conduct
site inspections and secure future business
- Follow
up on internal/external leads.
- Be
self directed in administrative duties
- Establish
business data base & follow up on all inquiries
- Collect
market and competitive intelligence - adjust strategy as required
- Handle
all related and required transactions with the advertising agency and the
media house.
- Handle
all enquires/action needed related to marketing & advertising
- Block
appropriate space for functions
- Service
groups in all room arrangements, i.e. rooming lists, VIP’s, upgrades,
monitor cut off dates, limo requests, enforce contracts, monitor
complimentary allotment
- Forecast
and project revenue
- Must
be flexible to accommodate irregular or extended hours
- Develop
and foster a working relationship with the entire Team at ClassiQue
Concepts.
- Staying
current with trends, client needs and customer service
- Assist
in preparing the departmental monthly forecast and annual budget.
- Assist
in ensuring the departmental operational budget is adhered to and that all
costs are controlled.
- Ensure
appropriate charges for all services rendered.
- Attend
pre-/ post conference meetings with the relevant departments involved.
Preferred Knowledge/Qualifications
- Minimum
of 4 years, Food and Beverage position with a strong knowledge of
conference/ event planning
- Proven
ability to plan and organize events effectively with an acute sense of
detail
- Professional
presentation, excellent communication skills and the ability to close a
sale.
- Professional
and positive with a proven ability to develop and lead in a team
environment
- Excellent
communication and interpersonal skills
- Must
be able to work independently and maintain a positive attitude within a
very busy environment.
- Well
groomed, Energetic, enthusiastic, flexible to change and self-motivated.
- Must
demonstrate ClassiQue Concept’s Brand Standards in all interactions.
- Full
proficiency in all office procedures and clerical duties
- Intermediate/advanced
computer literacy is mandatory with knowledge of Windows 2000/XP (Excel,
PowerPoint and Word)
- Familiar
in Accounting procedures is an advantage
- Experience
in convention services environment is an asset
- Must
be a strong team player, professional, pro-active, self-sufficient, detail
oriented and enthusiastic with excellent organizational skills.
- Able
to cope in a fast-paced environment
- Must
be flexible on time to meet deadlines
- Must
be able to travel outside Nairobi
- Must
be able to work under extreme pressure and under less supervision
- Must
be able to handle high level of confidentiality
- Very
good communication skills both oral and written
Remuneration: Competitive
basic salary & Bonus
How to apply: Send your applications to kennedy@classique-concepts.com
The deadline for submitting applications is Friday 14th May 2012 at 4.00pm.
How to apply: Send your applications to kennedy@classique-concepts.com
The deadline for submitting applications is Friday 14th May 2012 at 4.00pm.