Accounts Payable (AP)
Processor
Key Outputs & Tasks
Key Outputs & Tasks
- Responsible
for activities assigned by the Invoice Processing Lead Superior
- Processes
transactions of simple to medium complexity
- Processes
pre-coded invoices, including those with and without a purchase
order. Invoice Processor may be required to process one or all of
these types of invoices (with PO, without PO)
- Receives
scanned invoices from Scanning Center.
- Responsible
for indexing (arranging) of invoices before these are processed by the
Payables Processors.
- Creating
accounts payable docs in SAP that covers: Recurring Documents, Down
payments Request Process, Online Pay Request, Running Self Billing,
journal uploads for invoices
- Manage
RTV process
- Correct
and/or reprocess invoices if required
- Create
and store back-up documents for cancellation, dummy credit and journal
upload activities
- Answer
supplier queries on invoices & payments
- Has
working knowledge of both scanning and Accounts Payable application.
- Escalates
production issues to his/her team leader as appropriate.
- Complies
with all client published policies and procedures and any legal and
regulatory requirements that the company is obliged to adhere to.
- Process
requests for creation, amendment and deletion of the following data
objects:
- Customer
- Vendor
- Pricing
- Product
- Material
- Carriers
- Maintain
the master data tracker to log daily productivity and keep track of open
requests.
- Adhere
to set internal control procedures.
- Ensures
all work is performed in accordance with set KPIs and SLAs
- Responsible
for the following tasks related to payments:
- Act as
main contact with the Bank regarding payments queries
- Process
vendor and T&E related payments
- Process
cheque payment
- Manage
Payment Posting Process including verifying error and perform resolution;
Act as liaison to the client.
- Preparing
PTP related reports
- Procurement
Process Team activities
- Clear
direct debit
- Provide
ad hoc reports
- Process
urgent payment requests within the agreed timeframe
- Manage
Pay Cycle Process including performing verification and modification.
- Perform
Quality Review on Payments.
- Perform
Level 2 Customer Service Support on payment processing information
including queries, (inquiries, reports, communication)
- Runs
daily reports to identify duplicate payments.
- Reconciles
Accounts Payable on a monthly basis (including Down payment Requests)
- Prepares
Vendor Reconciliation on a monthly basis to take consideration that on big
markets.
Educational Experience
- Accounting,
Finance or Business related degree
- CPA(K)
Essential Work Experience
- Must
have 1-4 years experience in an Accounts Payable environment
- Accurate,
efficient and organized within daily responsibilities.
- Adaptable
to learn new processes, concepts, and skills.
- Demonstrates
the ability to work as part of a team.
- Very
good communication skills
Benefical Work Experience
- Written
and spoken ability to communicate in English
- Previous
accounting experience/studies in particular AP
- Must be
a good team player
- Responsibility
and accuracy in the completion of received tasks
- Ability
to solve urgent matters and work under pressure
- Flexibility,
especially in the period of month/quarter/year-end closing
- Reliable,
proactive approach to entrusted tasks (thinking outside the box is a plus)
- Experience
with accounting systems (SAP)
- Microsoft
Office skills
- Client
industry experience a plus
Professional Competencies :
The following are key competencies required of the role. The candidate must exhibit the following professional competencies:
The following are key competencies required of the role. The candidate must exhibit the following professional competencies:
- Strong
analytical thinking
- Focus
on customer service
- Multi
tasking / Time Management
- Decision
making
- Teaming
/ Collaboration
- Focus on
Goals / Result orientation
Note:
Candidates earning more than Kes. 35,000 need not to apply.
Candidates earning more than Kes. 35,000 need not to apply.
Only qualified
candidates will be contacted.
Please send your CV and remuneration package to therecexpert@gmail.com
by the 3rd May, 2012 at 5.00 pm
Please send your CV and remuneration package to therecexpert@gmail.com
by the 3rd May, 2012 at 5.00 pm