The Commission on
Administrative Justice (Office of the Ombudsman) is an Independent
Constitutional Commission established under section 59 of the Constitution of
Kenya.
Its core mandate is to investigate any conduct in state affairs, maladministration, complaints of abuse of power, unfair treatment, manifest injustice or unlawful, oppressive, unfair or unresponsive official conduct within the Public Sector, and to generally ensure compliance with the tenets of integrity, good governance and responsiveness.
In order to deliver on its mandate, the Commission wishes to fill the following
key positions with suitably qualified candidates.Its core mandate is to investigate any conduct in state affairs, maladministration, complaints of abuse of power, unfair treatment, manifest injustice or unlawful, oppressive, unfair or unresponsive official conduct within the Public Sector, and to generally ensure compliance with the tenets of integrity, good governance and responsiveness.
1. Position: Deputy Secretary – Office of the Chairperson
Key Tasks
- Acts as
personal assistant to the Chair;
- Drafts
legal presentations to be made by the Chair;
- In
consultation with Deputy Secretary, Legal & Advisory, ensure all
complaints, Inquiries, Hearings, Litigation, Advisories or mediations
charged to the Chair are appropriately and timely addressed.
- Ensures
protocol and administrative arrangements for the Chair and Commissioners ;
- In
instances of local and international presentations, ensures itinerary and
programmes are synchronized.
- In
consultation with the Deputy Secretary - Communication and Media, prepare
media briefs for the Chair;
- In
consultation with the Chair, and in his absence, sign correspondence on
behalf of the Chair;
- Reviews
and advices the Chair on new legislative provision and emerging
jurisprudence;
- Any
other duties that may be assigned from time to time.
Person Requirements:
- Masters
degree and a Bachelor of Laws from a university recognized in Kenya.
- Diploma
in Law from the Kenya School of Law;
- Practicing
Advocate of the High Court of Kenya;
- Must
demonstrate proficiency in use of Computer Applications;
- At
least 5 years proven progressive work experience at senior management
level in a law firm, institution handling human rights or administrative
issues
- Must
meet the requirements of Chapter 6 of the Kenya Constitution;
- Must be
a citizen of Kenya.
2. Position: Deputy Secretary – Finance
& Administration
Key Tasks
Key Tasks
- Oversees
the efficient and effective provision of all the support services the
Commission provides;
- Puts in
place policies and strategies to ensure structures are managed by
professional and competent staff;
- Ensures
implementation of best practices and maintenance of the same in finance,
human resource, procurement and administration functions;
- Ensures
management of the financial systems so as to ensure timely service
delivery and integrity of the systems;
- Ensures
the procurement processes are efficient and meet integrity requirements;
- Ensures
the human capital component of the Commission is well motivated and has a
professional and positive work ethic;
- Oversees
the management of the administrative component to ensure it is efficient
and effective;
- Ensures
adequate security is provided as required for Commissioners and in all
areas of the Commission’s work;
- Prepares
periodic reports providing the status of the various areas for monitoring
and evaluating purposes;
- Any
other duties that may assigned from time to time.
Person Requirements:
- Bachelors
and Masters Degree in a relevant field.
- Extensive
knowledge in Public Finance Management
- Must
demonstrate proficiency in use of Computer Applications.
- At
least 8 years proven progressive senior management experience managing
diverse functions.
- Excellent
interpersonal and communication skills.
- Proven
strong problem-solving skills.
- Ability
to be flexible and to adapt to dynamic environments.
- High
level of proactive decision-making.
- Must
meet the requirements of Chapter 6 of the Kenya Constitution;
- Must be
a citizen of Kenya.
3. Position: Deputy Secretary – Legal
& Advisory
Key Tasks
Key Tasks
- Ensures
there is adequate legal capacity to carry out the Commissions’ mandate;
- In
consultation with the Chair, lead in the preparation of sound Advisory
Opinions;
- Supervises
the handling of all Complaints and Clients;
- Promotes
Constitutionalism and observance of human rights, including protection of
the rights of minorities and marginalized in the context of the
Commission’s mandate;
- Design
and facilitate mechanisms for formal Hearings and Inquiries by the
Commission;
- Puts in
place policies and strategies to ensure structures are managed by
professional and competent staff;
- Ensures
implementation of best practices in carrying out the strategies of the
Commission;
- Prepares
periodic reports providing the status of the various complaints for
monitoring and evaluation purposes;
- Provides
recommendations or remedial alternatives for resolution of dispute, and
design effective mechanisms of ensuring compliance;
- Reviews
modes of receiving complaints and synchronizes the physical and electronic
files;
- In
consultation with the Chair, responsible for representation of the
Commission in any litigation and/or amicus briefs;
- Develops
modes and mechanisms for mediation and reconciliation by the Commission
where appropriate;
- Provide
input in design, and act as liason person with Civic Educators
- Any
other duties that may assigned from time to time.
Person Requirements:
- Masters
degree and a Bachelor of Laws from a university recognized in Kenya;
- Diploma
in Law from the Kenya School of Law;
- Practicing
Advocate of the High Court of Kenya;
- Must
demonstrate proficiency in use of computer applications;
- At least
8 years experience at senior management levels or a litigator;
- Proven
leadership and supervisory experience;
- Excellent
interpersonal, presentation and communication skills;
- Fluent
in both English and Kiswahili;
- Must
meet the requirements of Chapter 6 of the Kenya Constitution;
- Must be
a citizen of Kenya.
4. Position: Deputy Secretary –
Research & Investigation
Key Tasks
Key Tasks
- Ensures
all relevant cases are investigated in an appropriate and timely manner
and presents findings to the Commission;
- Manages
the process of carrying out relevant research on cases and other
appropriate matters;
- Prepares
periodic reports providing the status of the various complaints for
monitoring and evaluating purposes;
- Coordinates
the research on current trends of dispute resolution with comparable
institutions;
- Helps
identify salient trends in complaints received so as to suggest remedial
measures in relevant institutions and recommend proactive action;
- Develops
and implements best practice policies, procedures and systems for research;
- Compiles
monthly statistical analyses of files handled and activities undertaken by
the Commission;
- Investigate
and report on compliance by state or Public Officers with the
Constitutional and statutory requirements relating to leadership, integrity
and ethics.
- Provides
necessary information to the Commission for purposes of vetting of persons
where applicable;
- Any
other duties that may assigned from time to time.
Person Requirements:
- Bachelors
degree in Sociology, Economics, Statistics or Mathematics and a Master
Degree in a relevant field.
- Must
demonstrate proficiency in use of computer Applications.
- Excellent
management and organizational skills.
- Excellent
interpersonal and communication skills.
- Excellent
analytical, design and presentation skills.
- Demonstrated
ability to manage high-level relationships.
- Demonstrated
experience in both quantitative and qualitative research methods.
- Knowledge
of STATA, SPSS or other data analysis software.
- At
least 8 years progressive experience in the relevant field.
- Proven
experience in undertaking audience research to inform communications on
governance issues is highly desirable.
- Fluent
communicator in both English and Kiswahili.
- Proven
leadership and supervisory experience.
- Must
meet the requirements of Chapter 6 of the Kenya Constitution;
- Must be
a citizen of Kenya.
5. Position: Deputy Secretary –
Advocacy & Communications
Key Tasks
Key Tasks
- Be
responsible for general protocol for purposes of the Commission and
facilitate the organization of public events by the Commission;
- Supervises
and participates in the process of carrying out civic education on the
Commission’s mandate;
- Supervises
the management of the Library and Resource Centre and ensures proper
dissemination of information to the public;
- In
consultation with the Chair holds public fora and exhibitions to promote
public awareness of the Commission and its mandate;
- Ensures
appropriate branding and visibility within and without the Commission;
- Undertakes
both print and electronic media monitoring and in consultation with the
Chair interacts with the media fraternity;
- Ensures
the Commissions website is managed and continuously updated;
- Manages
the internal communication system in liaison with the ICT Officer;
- Ensure
all communication from the commission is properly framed and edited
- Any
other duties that may be assigned by the Chair from time to time.
Person Requirements:
- Bachelors
degree in Communications/PR/Journalism and a Masters Degree in a relevant
field.
- Be a
member of good standing of a communication or Journalism professional
body.
- Must
demonstrate proficiency in the use of Computer Applications.
- At
least 8 years progressive senior management experience.
- Proven
staff supervisory experience.
- Diverse
experience in event planning and management and which should include
protocol, preparing press kits, press briefing and media coverage.
- Proven
experience in public relations.
- Excellent
speaking skills and a strong ability to write edit and undertake research
to inform media releases.
- Fluent
speaker in both English and Kiswahili.
- Must
meet the requirements of Chapter 6 of the Kenya Constitution;
- Must be
a citizen of Kenya.
6. Position: Deputy Secretary –
Compliance & Risk
Key Tasks
Key Tasks
- Ensures
the Commission is complaint in regard to all Constitutional and
legislative requirements and provisions;
- Ensures
that all staff are aware of their legal and statutory obligations;
- Prepares
and assesses any and all risk the Commission may encounter and ensure
prioritization of the same in the Risk Register;
- Ensures
all periodic reports are done and submitted as and when required;
- Coordinates
the performance contracting process and oversees the receipt, analysts and
actions on Quarterly Reports received;
- Manages
the training process of Ministries and departments of government;
- Coordinates
the process of issuance of compliance certificates;
- Ensures
setting up of complaints handling offices within County governments,
ministries and other government institutions;
- Ensures
declaration of wealth by the state and public officers is complied with
and made accessible to the public;
- Ensures
compliance with summonses, decisions and orders by the Commission;
- Any
other duties that may be assigned from time to time.
Person Requirements:
- Bachelors
degree and a Masters qualification in a relevant field.
- Relevant
professional qualification such as IRM, PRMIA, ACAMS or CISA.
- Must
demonstrate proficiency in Computer Applications.
- Prior
experience in compliance a definite advantage
- At
least 8 years proven progressive work experience at senior management level.
- Proven
experience in conducting risk assessment in the public or private sector
- Proven
leadership and supervisory experience
- Good
understanding of organizational processes.
- Excellent
interpersonal, presentation and communication skills.
- Ability
to maintain confidences and trust regarding sensitive compliance issues.
- Must
meet the requirements of Chapter 6 of the Kenya Constitution;
- Must be
a citizen of Kenya.
7. Position: Procurement Officer
Head the Procurement function under the Finance & Administration docket.
Key Tasks
Head the Procurement function under the Finance & Administration docket.
Key Tasks
- Develop
and coordinate the preparation of strategic procurement plans and tender
specifications as required using the annual budget;
- Develop
and implement in liaison with the ICT Manager a computerized management
information system for monitoring, tracking and controlling operating
costs;
- Maintain
a current inventory of goods;
- Periodic
review of purchase requisitions against stock records;
- Coordinate
the process of developing detailed tender specifications and performance
standards to facilitate procurement of goods and services in compliance
with government, donor and other partners procedures and regulations;
- Confer
with vendors and suppliers to obtain product or service information such
as price, quality, availability and delivery schedule;
- Provide
a list of estimates of value of goods and services by soliciting for
multiple quotations from reliable and competitive suppliers in line with
prescribed regulations;
- Coordinate
and participate in procurement negotiations with suppliers and vendors to
consider tender applications against approved technical specifications
with due regard to market price, cost, quality and turn-around delivery
time in order for business to operate cost-effectively;
- Prepare
purchase orders in a timely and proactive manner, obtain the necessary
approvals and forward the same as required;
- Carry
out continuous monitoring and evaluation of delivery and quality of
approved supplies;
- Coordinate
the disposal of obsolete machinery, equipment, furniture and other salvage
goods in accordance with government, donor and partner supplies policies
and procedures;
- Any
other duties that may assigned from time to time.
Person Requirements:
- Bachelors
degree in Business or Commerce from a university recognized in Kenya.
- Diploma
in Purchasing and Supplies from a recognized institution;
- Must be
computer literate in MS Office applications and a procurement management
software;
- At
least 5 years proven progressive work experience in purchasing or
logistics;
- Must
meet the requirements of Chapter 6 of the Kenya Constitution;
- Must be
a citizen of Kenya.
Applications should be addressed as detailed below and be sent by post or hand delivered to the Commission offices situated on the 6th Floor of the Prime Minister’s Building, to be received not later than 5.00pm on Friday 23rd March, 2012.
The Envelope shall be addressed as follows:-
The Commission Secretary
Commission on Administrative Justice
6th Floor, Prime Minister’s Building
Harambee Avenue
P.O. Box 20414-00200, Nairobi