Navlomar
Ltd. is a well established company with offices in Diani Road – Kilimani,
Nairobi. We seek to recruit a mature, articulate and presentable lady to manage
their front office.
Job Description:
This position is responsible for receiving and directing telephone calls and visitors to the office, providing administrative and secretarial support to the Directors’ offices and ensuring smooth coordination of information flow between the offices and other sections within Navlomar.
This position reports directly to the Director.
Key responsibilities include:Job Description:
This position is responsible for receiving and directing telephone calls and visitors to the office, providing administrative and secretarial support to the Directors’ offices and ensuring smooth coordination of information flow between the offices and other sections within Navlomar.
This position reports directly to the Director.
· Receives and directs all incoming
telephone calls to appropriate individuals. Places official calls and keeps a
daily log of outgoing telephone calls made via the reception.
· Receives and directs visitors to the
Navlomar office. Maintains a list of expected visitors for each day and
informs the guards at the gate of the appointments.
· Maintains current telephone numbers
and addresses of partners and current suppliers of goods and services to
Navlomar.
· Receives incoming mail and ensures its
efficient distribution within the organization.
· Sends out faxes as required.
· Handles all Postage.
· Prepares and distributes updated and
accurate telephone extension lists.
· Reports out of service fax, telephones
and copiers for repairs.
· Acts as a back up to the
Administrative Assistant.
· Performs other duties, which are
designed and developed to improve the operations of the Navlomar Office.
Qualifications/
Experience:
· Must have “O” or “A” Level education
· At least three years relevant work
experience
· A Diploma in Secretarial Studies or a
Diploma in Front Office Studies with a typing speed of over 50 W.P.M would be
an added advantage
· Strong written and verbal English
Skills
· Demonstrated strong computer skills,
especially MS-Word, Excel and Outlook
· Good organizational and time
management skills
· Ability to work as a member of a team
in a multi-cultural environment
· Ability to manage a large and diverse
workload under pressure with competing priorities
· Ability to work independently and
contribute to overall operations
· Ability to maintain high performance
standards with attention to detail
· Ability to follow instructions from
the supervisor with a positive and receptive attitude
· Ability to conduct oneself in a
professional and courteous manner to represent the best interests of Navlomar
Interested
candidates should submit their applications, enclosing a detailed CV with a
recent photo, copies of academic testimonials and names of three referees and
day time telephone contacts to:
Director
Email: navlomar@gmail.com
So as to be received by 09 March 2012.
Kindly indicate Current & Expected consolidated salary in your application.
Only shortlisted candidates will be contacted.
Director
Email: navlomar@gmail.com
So as to be received by 09 March 2012.
Kindly indicate Current & Expected consolidated salary in your application.
Only shortlisted candidates will be contacted.