Secretary Job Vacancy


Navlomar Ltd.  is a well established company with offices in Diani Road – Kilimani, Nairobi. We seek to recruit a mature, articulate and presentable lady to manage their front office.
Job Description:
This position is responsible for receiving and directing telephone calls and visitors to the office, providing administrative and secretarial support to the Directors’ offices and ensuring smooth coordination of information flow between the offices and other sections within Navlomar.
This position reports directly to the Director.

Key responsibilities include:
·         Receives and directs all incoming telephone calls to appropriate individuals. Places official calls and keeps a daily log of outgoing telephone calls made via the reception.
·         Receives and directs visitors to the Navlomar office.  Maintains a list of expected visitors for each day and informs the guards at the gate of the appointments.
·         Maintains current telephone numbers and addresses of partners and current suppliers of goods and services to Navlomar.
·         Receives incoming mail and ensures its efficient distribution within the organization.
·         Sends out faxes as required.
·         Handles all Postage.
·         Prepares and distributes updated and accurate telephone extension lists.
·         Reports out of service fax, telephones and copiers for repairs.
·         Acts as a back up to the Administrative Assistant.
·         Performs other duties, which are designed and developed to improve the operations of the Navlomar Office.
Qualifications/ Experience:
·         Must have “O” or “A” Level education
·         At least three years relevant work experience
·         A Diploma in Secretarial Studies or a Diploma in Front Office Studies with a typing speed of over 50 W.P.M would be an added advantage
·         Strong written and verbal English Skills
·         Demonstrated strong computer skills, especially MS-Word, Excel and Outlook
·         Good organizational and time management skills
·         Ability to work as a member of a team in a multi-cultural environment
·         Ability to manage a large and diverse workload under pressure with competing priorities
·         Ability to work independently and contribute to overall operations
·         Ability to maintain high performance standards with attention to detail
·         Ability to follow instructions from the supervisor with a positive and receptive attitude
·         Ability to conduct oneself in a professional and courteous manner to represent the best interests of Navlomar
Interested candidates should submit their applications, enclosing a detailed CV with a recent photo, copies of academic testimonials and names of three referees and day time telephone contacts to:
Director
Email: navlomar@gmail.com

So as to be received by 09 March 2012.
Kindly indicate Current & Expected consolidated salary in your application.
Only shortlisted candidates will be contacted.