IntraHealth
International believes in a world where all people have an equal opportunity
for health and well being.
We have served the public health needs of developing countries for almost 30 years. We have worked in more than 50 countries, with the support of the US government, foundations, corporations and individuals.
IntraHealth International supports health workers to succeed, improve policies
and systems for a strong workforce, and extend health services to meet
communities’ needs.We have served the public health needs of developing countries for almost 30 years. We have worked in more than 50 countries, with the support of the US government, foundations, corporations and individuals.
Operations & Administration Manager
Ref/OAM/02/2012
The Operations & Administration Manager is responsible for providing professional administrative services for effective support of the organization and program teams.
The Manager will oversee and implement effective systems for procurement, office administration and operations, physical facilities and transport management.
Key responsibilities
- Oversee
the administration and operations services of the organization
- Coordinate
the provision of administrative and general services within the
organization inclusive of office space, office security, equipment &
facilities, repairs and maintenance office supplies to ensure smooth
running of the program
- Lead
the procurement section in ensuring compliance with donor regulation
- Streamline
and implement administrative standard operating procedures (SOP) for all
office operations and use of motor vehicles
- Develop
innovative systems to improve efficiency and cost-effectiveness of the
administrative operations
- Monitor
and control office administration budgets for contracts, equipment and
office supplies
- Manage
expatriate housing, work permit approvals and renewals
- Oversee
local and international travel, shipments and safe custody of company
assets
- Review
and advise on administrative matters including leases, statutory
requirements and contracts with third parties
- Monitor
and coordinate the upkeep and maintenance of the premises and equipment
- Coordinate
and oversee the office inventory management and insurances
- Coordinate
transport system for the organization by monitoring deployment of vehicles
as per the program needs
- Mentor,
motivate, supervise and appraise support staff in the discharge of their
duties to ensure efficiency
- Provide
leadership in ensuring compliance with Occupational Safety and Health
(OSH) legislation and policies
- Ensure
that all operations and administration contribute to risk management and
risk reduction
Education and Experience
- Bachelors
degree in business administration, public administration, social sciences
or related field
- Minimum
of 5 years relevant experience and sound background in managing
administration functions; experience with USAID-funded projects a strong
asset.
- Good
organization skills and ability to pay attention to detail
- Ability
to be discrete and maintain high levels of confidentiality
- Experienced
in managing teams and supervising multi-cultural staff
- Excellent
organizational skills with ability to multitask even under pressure of
deadlines
- Possess
good interpersonal skills with pleasant and outgoing personality
- Ability
to meet tight deadlines and to proactively identify and address issues
Procurement Officer
REF/PO/02/2012
The successful candidate will provide procurement support for IntraHealth Kenya office. This position reports to Operations & Administration Manager.
Key Responsibilities
REF/PO/02/2012
The successful candidate will provide procurement support for IntraHealth Kenya office. This position reports to Operations & Administration Manager.
Key Responsibilities
- Serve
as the lead procurement officer, ensuring compliance with IntraHealth and
donor specific procurement/cost regulations.
- Set
up and continuously appraise the procurement systems/processes that will
meet IntraHealth’s auditing standards.
- Prepare
and carry out annual pre-qualification of suppliers for major
services/goods and ensure that the competitive bids are sourced from time
to time.
- Take
lead in the procurement for both routine and non-routine; which include
obtaining quotations, compiling selection summary in accordance with the
policy and preparing local purchase orders/contracts.
- Ensure
ordered services and goods are provided satisfactorily and invoices for
such services are received and reconciled in a timely manner
- Maintain
a record of invoices for reconciliation with Orders (LPOs).
- Maintain
a filing system for all procurement records.
- Inventory
maintenance and generation of reports as required
Qualifications and Experience
- A
diploma or bachelor’s degree in supply chain management, business
administration, public administration or equivalent.
- Preferred
professional qualification in CIPS or other procurement certification.
- At
least 3 years working experience in a procurement role for an
International NGO.
- Knowledgeable
in donor requirements and/or international procurement best practices.
- Good
communicator, team player and strong organizational skills
- Ability
to work with minimum supervision and can deliver on agreed timelines.
- Demonstrate
high level of integrity.
- Ability
to demonstrate working knowledge of key computer programs.
If your background, experience and competencies match the above
specifications please send your detailed CV indicating daytime telephone
numbers, address and the names of three referees to the address below not later
than February 17, 2012, quoting the position reference:
IntraHealth International Inc
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 – 00800 Nairobi
Email: jobskenya@intrahealth.org
Only short listed candidates will be contacted.
IntraHealth International Inc
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 – 00800 Nairobi
Email: jobskenya@intrahealth.org
Only short listed candidates will be contacted.