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Logistics Officer Job in Turkana Kenya


Job Title: Logistics Officer

Department: Logistics

Programme Area: Kenya Turkana Base

Final Responsible: Project Coordinator

Direct Supervisor: Operations Manager

Staff Directly Supervised: Logistics Assistant/Store-Keeper

Relationships Internally: Logistics staff, Finance, Health staff and PC

Relationships Externally: Transporters, suppliers, UN/NGO’s with approval of PC

Overall objectives
  • To contribute to Merlin’s overall objective and the implementation of it’s program
  • To implement and promote adherence of Merlin logistics systems and procedures
  • To organise and manage all logistics processes, including storekeeping and warehousing, transport and vehicle management, inventory and asset management as well as the related administrative procedures, for Merlin operations.
  • To support the program department in all logistic manners
Procurement 
  • To implement and monitor procurement systems, in accordance with Merlin policies and procedures.
  • To comply completely with the Merlin Kenya financial guidelines at all times.
  • To process all the SRQ/ SRP’s duly authorized and approved by the relevant departments within the shortest time
  • To collect all orders for Nairobi and forward once every 2 weeks to the head office
  • To update the base order follow up and inform other departments of status of their orders (both local and from head office)
  • To ensure that all invoices are processed by the end of each calendar month
  • Focal point in the implementation of Merlin’s visibility
Equipment & Asset management 
  • Supervise maintenance and repairs of all mentioned equipment and follow up with Nairobi / Suppliers
  • To inform both the Operations Manager and the IT –officer of any technical defaults on any of the equipment.
  • Facilitate the means for each key-staff to make a back up of his / her data.
  • To ensure an updated anti-virus on all working computers
Security
  • To continually monitor and assess the security of areas in which Merlin activities and staff movements take place.
  • To support the PC in the development of the SOP’s for the program area according to country guidelines
  • To implement the security plans, standard operating procedures and communication procedures
  • Ensure that all communication equipment is working
  • Ensure a regular contact is kept with field teams and HQ according to the Security plan
  • To ensure that the emergency stocks are kept to the appropriate level and monitor expiry dates
  • To make the security reports according to the instructions of the PC and the Log Co
Vehicle/fleet management
  • Oversee the management of the Merlin fleet including Merlin and rented vehicles, ensuring Logistics Assistant and Drivers adhere to service schedules at all times.
  • Regulate the use of vehicles and communications equipment.
  • Monitor the movements and security of all the field teams through communicating by radio in accordance with the security guidelines and current security status.
Rehabilitation:
  • To make assessments for rehabilitation needs of Merlin and or partner premises
  • To prepare and supervise any rehabilitation related activities if needed with the support of a professional engineer
  • To oversee the maintenance and upkeep of the office and guesthouse and monitor the use of materials
Warehousing
  • To ensure that stock records and inventories for all items and locations in Turkana are kept up to date and regular stock checks are completed.
  • Make a physical check / count every month of the stock and running commodities (fuel etc)
HR
  • To supervise and support the Logistics Assistant/Store-keeper
  • To set objectives and be responsible for their performance
  • To conduct appraisals in accordance with Merlin standards for all line managed staff
  • To have weekly meetings with the Logistics Assistant in order to optimize performance
Other:
  • To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.
  • To report monthly by the 5th on all logistics activities to the Operations Manager and Logistics Coordinator in accordance with Merlin logistics reporting procedures and templates.
  • To assist the Operations Manager with logistics advice during the drawing up of new project proposals.
  • To perform any other duties as assigned by the Operations Manager.
How to Apply

All applications should be sent to: 

HR Department,
Merlin, Nairobi Office, 
P.O Box 3350 – 00200, 
Nairobi, Kenya

OR Email to: recruitment@merlin-kenya.org

Application deadline is 5:00pm on 10th February 2012. 

Please note that only short listed candidates will be contacted.

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