Position: Health Information Systems
(HIS) Officer - Turkana
Department: M&E
Responsible to:Monitoring and Evaluation Officer
Staff directly supervised: Data clerks (from time to time)
Relationships internally: All programme and Support staff
Relationships externally: MoMS/MoPHS personnel, other governmental and non governmental counterparts, community members
Overall Objective of the PositionDepartment: M&E
Responsible to:Monitoring and Evaluation Officer
Staff directly supervised: Data clerks (from time to time)
Relationships internally: All programme and Support staff
Relationships externally: MoMS/MoPHS personnel, other governmental and non governmental counterparts, community members
The HIS Officer is based in Lodwar and will have responsibility for collection, collation, compilation, analysis, maintaining and dissemination of data on Safe Motherhood and Reproductive Health, Primary Health Care, Nutrition, EPI and other project related areas.
S/he will assist the M&E Officer in establishing and strengthening a comprehensive Monitoring and Evaluation system to measure programme progress and impact and establish effective lesson learning and beneficiary accountability mechanisms in the project area.
Specific Responsibilities:
- Acts
as the primary contact for programme dataset.
- Manage
data throughout project lifecycle from start to end as directed by project
coordinator or manager.
- Ensure
collection and entry of relevant data related to Merlin projects in a
timely manner, and feedback given to the source of the data such as DHMTs,
Health Facilities and Communities in collaboration with other departments
- Analysis
of collected data, make necessary visual presentation and give feedback to
each service delivery point.
- Ensure
the database in Merlin M&E department and MoH are functional and in
use
- Assist
MoH staff in collecting, collating and disseminating primary and
reproductive health, nutrition, WATSAN and other relevant data on time.
- Assist
conduction of survey, evaluation and research activities
- Ensure
MoH data tools (registers, forms etc) are correctly utilised, kept and
updated within Merlin project areas including health facilities and
communities
- Assist
the M&E officer and programme staff with the preparation and
presentation of data for internal and donor reports in a timely manner
- Ensure
availability of relevant data collection tools within the Merlin supported
health facilities
- Foster
ownership of data collection tools and related data by health facilities.
- Regularly
collect and at all times maintain in a user-friendly form all projects
data in a Merlin database.
- Assist
the M&E officer in identifying training needs on data for Health
Records Officers and other MOH personnel on data collection, entry,
analysis and report writing.
- Ensure
data is segregated by gender and flag any gender disparities so as to
enhance gender sensitive programming.
- Ensure
procedures in place are followed and documenting where not, to implement
policies on, data quality assurance, procedures, data collection and
storage.
- Document
and maintain metadata (data about data) records.
- Manages
the logical data model within repository.
- Manipulates
and queries data content to support operational information needs and
provide Management reports.
- Assists
and trains users in subject matter-specific applications, including
maintaining training manuals and other user documentation.
- Establish
contacts with other agencies and Information Officers within government
departments and external agencies..
- Developing
protocol for sharing data and ensuring the organization activities meet
the requirements of the Data Protection Act.
- Interface
with the project coordinators and research officers of projects to manage
the data collection and cleaning
- Collaborate
with ICT software partners in the design of data collection instruments.
- Participate
in data management enhancement activities for staff.
- Perform
any other duty assigned by the supervisor
Person Specification/Requirements
- A
Degree or Diploma in Health Records and Information, Applied Epidemiology,
Health Information Systems (Medical statistics), Information Management or
or equivalent
- Experience
of over 2 years in health information systems support in an NGO
- Knowledge
of database design and use
- Knowledge
of data processing and analysis
- Knowledge
of monitoring and evaluation methodologies.
- Ability
to organize and plan
- Knowledge
of MS Excel/ Access, EPI info, SPSS or similar data analysis programs
- Is
an expert user of subject matter-specific data management tools
- Knowledge
of sampling and questionnaire design
- Professional
initiative, commitment and motivation
- Ability
to work in a team
- Willingness
to live and work in hardship areas
All applications should be sent to:
HR Department,
Merlin, Nairobi Office,
P.O Box 3350 – 00200,
Nairobi, Kenya
or Email to: recruitment@merlin-kenya.org
Application deadline is 5:00pm on 10th February 2012.
Please note that only short listed candidates will be contacted.