IUCN,
International Union for Conservation of Nature, helps the world find pragmatic
solutions to our most pressing environment and development challenges.
IUCN works on biodiversity, climate change, energy, human livelihoods and greening the world economy by supporting scientific research, managing field projects all over the world, and bringing governments, NGOs, the UN and companies together to develop policy, laws and best practice.
IUCN is the world’s oldest and largest global environmental organization, with
more than 1,200 government and NGO members and almost 11,000 volunteer experts
in some 160 countries. IUCN’s work is supported by over 1,000 staff in 45
offices and hundreds of partners in public, NGO and private sectors around the
world.IUCN works on biodiversity, climate change, energy, human livelihoods and greening the world economy by supporting scientific research, managing field projects all over the world, and bringing governments, NGOs, the UN and companies together to develop policy, laws and best practice.
The IUCN Global Thematic Ecosystem Based Adaption Programme (EBAP), formerly called the Ecosystem Management Programme (EMP) is an IUCN programme that promotes the sound management of Ecosystem Approach – a strategy for the integrated management of land, water and living resources that places human needs at its centre.
The programe has taken lead in terms of coordination and integration in IUCN with respect to Drylands, Ecosystem Based Adaptation, Disaster Risk Reduction, the Red List of Ecosystems, and the Union’s work on Islands.
Owing to the restructuring of the programme, the following positions to be based in Nairobi, Kenya are being recruited:
Title: Programme Adminstrator
Scope: Responsibility, at the global thematic programme level, the overall administration of the Ecosystem Based Adaptation Programme (EBAP)
Duty station: EBAP, Nairobi, Kenya – though this is a global position
Contract duration: 2 year renewable based on satisfactory performance and adequate funding
Work percentage: EBAP 100%
Reporting to: Head EBAP
Job Level A3
Duties:
Programme administration
- Support
the overall management of projects within the EBAP Progamme Portfolio in
coordination with the Head of EBAP, unit heads and other team members,
ensuring performance monitoring, efficiency and effectiveness.
- Assist
with the development and administration of annual work-plans, budgets,
internal agreements, contracts and progress reports so that they are
developed on time and in the right format for IUCN, collaborating
partners, steering committee and donors;
- Maintain
the EBAP ABC list, and take responsibility for its regular updating
- Ensure
that all EBAP project proposals follow the correct approval process and
are entered into the ERP projects portal in a coherent manner
- Ensure
that due diligence in the planning, monitoring and evaluation and
reporting of assigned project activities is achieved and reports are
provided on time;
- Assist
the management of portfolio-related expenditures in accordance with IUCN
procurement procedures, and in collaboration with the Finance officers;
- Ensure
that staff time and overhead costs and other charges are recovered from
the portfolio of project interventions;
- Ensure
the collection, collation, reporting, organization, and archiving of all
project data and documents including the update of internal knowledge
systems;
- Provide
assistance in developing donor reports for assigned projects and
coordinate with finance to ensure timely financial reporting;
- Provide
follow up support and tracking of administrative, programmatic and
financial issues as requested by the Head of EBAP
- Under
the guidance of the Head of EBAP, liaise with donors over project
implementation and reporting and represent IUCN in donor meetings where
required.
- In
coordination with the Head of EBAP, assist with the selection and
appointment of consultants following acceptable procurement practices, to
carry out specific tasks and oversee delivery of quality products;
- Support
communication of project outputs in available media (e.g. print, web) in
accordance with IUCN’s policies, guidelines and standards.
EBAP Portfolio Development
Some of the projects in the portfolio will be funded project interventions under implementation, others will be early concepts, others developed concepts that are being negotiated with donors.
All of the developing and funded projects combined constitute the EBAP Portfolio.
The Portfolio should be managed in a way to sustainability of the portfolio, and contribute to the overall EBAP.
Some of the projects in the portfolio will be funded project interventions under implementation, others will be early concepts, others developed concepts that are being negotiated with donors.
All of the developing and funded projects combined constitute the EBAP Portfolio.
The Portfolio should be managed in a way to sustainability of the portfolio, and contribute to the overall EBAP.
- Working
closely with other EBAP staff and the Head of EPAB, provide input as
required into the development of concepts and proposals that are in line
with the IUCN Programme in terms of programme administration and entry
into the ABC lists and ERP;
- Ensure
that new projects adhere to the global guidelines for Project development,
and ensure that necessary inter-regional consultations are conducted where
relevant;
- Ensure
compliance with IUCN standards and systems for project development,
including entering concepts and proposals into the ERP.
Other Duties
- Maintain
close working relationships with ESARO staff, as the position is based in
Nairobi, particularly in support services.
- Support
EBAP to manage and develop relationships between IUCN and its implementing
partners in coordination with the Head of Programme. This will include
that EBAP partners are appraised of and satisfied with project progress,
maintaining a simple partner database;
- Support
EBAP to manage, oversee and develop relationships with donors, ensuring
that donors are appraised of and satisfied with project progress, and
maintaining a simple donor database.
Competencies
- Qualified
to Degree level in environmental or social sciences and a minimum of three
years related work experience. University degree in business management,
administration or a technical subject relevant to the work of IUCN
(environment/conservation, natural resources management or related field) with
a least three years working experience
- Demonstrated
project management skills with strong ability to manage budgets and track
finances experience in project management
- Experience
in program logistics and project administration Extensive experience in project
administration including deep knowledge of financial, Procurement,
administrative practices and project reporting
- Must
be highly organized, detail-oriented, and self-motivated ability to
multi-task and manage time well
- Excellent
interpersonal and oral and written communication skills; Proficiency in
English a must,
- Must
be dependable, a good team player and able to work independently as well
as have the ability to learn quickly and expand scope of functions;
- Computer
proficiency in Word, Excel, Outlook and PowerPoint.
- Strong
organizational skills and the capacity to analyse and prioritise needs.
- Capacity
to work under pressure and to meet tight deadlines.
- Strong
Report writing skills
Applicants are asked to submit their CV in English and a supporting letter of motivation along with the names and contact details of three referees, one of whom should be a recent employer by e-mail before 10th February, 2012 to:
IUCN Eastern and Southern Africa Regional Office
Email: earohr@iucn.org
IUCN is an Equal Opportunity employer
Only shortlisted candidates will be contacted