Position: Human Resources Assistant
Department: Administration
Supervised by: Director
Supervises: General
B: Job Responsibility
B1: Job Objective/Summary
To promote good industrial relations and cooperate image through effective internal communication between management and employees by acting as a link between the two groups.
B2: Current Duties of the JobDepartment: Administration
Supervised by: Director
Supervises: General
B: Job Responsibility
B1: Job Objective/Summary
To promote good industrial relations and cooperate image through effective internal communication between management and employees by acting as a link between the two groups.
- Conduct
recruitment and selection for the company.
- Formulation
and implementation of training and development programmes as well as
conducting training analysis need.
- Conducting
performance appraisal of all employees and setting of targets to be
achieved by individual employee.
- Handling
disciplinary matters and employees grievances promptly.
- Develop
and ensure proper Implementation of the company’s policies and procedures.
- Leave
administration.
- Ensure
employees queries are attended to promptly and provide advice and guidance
to employees on HR issues
- Effect
employee and separation procedures i.e. dismissals, retirement and
resignation to safeguard Council and employee interests.
- Ensuring
statutory obligations are up to date i.e. NSSF, Union, NHIF, Industrial
training levy.
- Ensure
WIBA followed incase of injuries to workers while on duty. Dealing with
necessary correspondence with insurance companies, with the Ministry of
Labour and with concerned hospitals and doctors.
- Facilitate
and play an advisory role in departmental meeting, follow up on the issues
mentioned on the minutes and escalating unresolved issues to the director
as well as timely submission of the minutes to the director.
- Conduct
legal Human Resources disputes on behalf of company, attending court,
liaising with insurance companies and with advocates.
- Conduct
labour disputes with labour office.
- Implementation
of Occupational Safety and Health Act to ensure compliance with statutory
requirements.
- Manage
staff relationships and reinforce internal synergy to enhance performance.
- Source
and develop talent to respond to company needs.
- Undertake
competency modeling to satisfy evolving organizational capabilities.
- Undertake
human resource planning to meet operational requirements.
- Manage
labour relations for industrial harmony.
- Administer
staff benefits and welfare matters to boost staff motivation levels.
- Proper
filling, documentation and maintenance of employee personal file.
- Preparation
and submission of ad hoc and regular reports to the Managing Director.
B3: Indicators of Good Performance
- Timely
submission of regular and ad hoc reports.
- Process
and ensure timely submission of statutory returns to government
departments.
- Proper
administration of leave as per the leave roster.
- Effective
management of employee records/personal file.
C: Job Requirements
C1: Formal education and professional qualifications
C1: Formal education and professional qualifications
- First
degree in social sciences.
- Diploma
in Human Resources.
C2: Skills identified for satisfactory performance of the Job
- Computer
literate
- High
integrity
- Confidentiality
- Initiative
- Well
versed with labour laws.
- Problem
analysis and problem solving.
- Good
written and communication skills.
- Good
interpersonal relationship
C3: Relevant working experience
- Two
years experience.
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