Country
Finance Manager - South Sudan
Region: South Sudan
Location: This position is based in Juba
Reports To: Regional Finance Manager and is matrix managed by the South Sudan Country Director
Closing Date: Tuesday 24th January, 2012
3 year contract with possibility of extension
The salary range for this role will be US$40–51,000 per annum depending on
experience. This is an unaccompanied position and an extensive expat benefits
package will be available.Region: South Sudan
Location: This position is based in Juba
Reports To: Regional Finance Manager and is matrix managed by the South Sudan Country Director
Closing Date: Tuesday 24th January, 2012
3 year contract with possibility of extension
To apply, please send your CV and a covering letter detailing your salary requirements and quoting reference RE019 recadmin@plan-international.org
Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively http://plan-international.org/about-plan/how-we-work/strategy
In Plan South Sudan, these programs involve a large capacity development element since it’s a recovering post war economy with limited infrastructure and short of skilled labour.
A full time international Country Finance Manager is required for not less than 3 years to implement the Plan South Sudan financial action plan and solidify the financial processes and systems in the Country Office and Program Units to enable South Sudan to deliver on its program strategy and accountabilities to children, communities and donors.
Dimensions of Role:
The position manages 3 staff in the Country Finance Department
The Country Finance Manager leads the financial services provided within Plan South Sudan which has an annual budget of approximately € 7million.
Member of the Country Management Team
Signatory on Country office and Program Unit bank accounts
Approver of financial transactions up to €100,000 or as varied by the prevailing financial authorisation matrix
Typical Responsibilities - Key End Results of Position:
- Oversight
and development of an excellent and high performing finance team within
the country
- Recruiting,
developing and retaining finance staff from the local labour market
- Establishing
and beginning to implement, development and training plans for all finance
staff
- Leading
regular meetings of finance team members including those at the Program
Unit.
- Ensuring
performance management of all finance staff occurs in line with the global
standard
- Grants
financial reporting and record keeping are thorough, well maintained and
accurate
- Establishing
complete grants budgets which include cost recovery of staff costs and
support services
- Accurate
maintenance of grants expenditure records including supporting
documentation which is approved by the appropriate authority
- Review
of financial reporting prepared for submission to donors to ensure it is
accurate and on time
- Maintaining
close monitoring of advances to partners, expenditure reporting by
partners and complete supporting documentation
- Plan
South Sudan management and teams are supported by effective financial
services, financial information and advice
- Support
the Country Director in preparation of funding requests and communicating
other business plans to the regional office
- Report
program unit and country office results against budget, other key financial
measures to the Country Management Team including advising on issues
highlighted by the financials and recommendations to address these
- Support
payroll, regulatory returns and tax compliance as required
- Provide
efficient purchasing and payment services to Plan South Sudan staff
- Ensure
financial due diligence of partners is completed as part of partner
assessment processes
- Budgeting
and planning is based on excellent and timely financial data
- Organise
and control the annual budget and quarterly re-forecasting processes
including communicating instructions, meeting deadlines
- Consolidate
and review country operational budgets
- Financial
reporting and cash management is accurate and compliant with established
policies and procedures
- Manage
the general ledger and cash management processes including cash
forecasting
- Prepare
flow charts for key financial processes
- Develop
and Implement the Finance and Operations Book 2012 in Plan South Sudan
(which is still work in progress)
- Updating
of the financial authorisation matrix and obtaining the approval of the
Country Director at least annually and more frequently if required
- Ensure
finance related audit actions are implemented and alternative actions
taken as required to address weaknesses in financial controls and
procedures identified in finance and other forms of audit reports
Dealing with Problems:
The role manages in a matrix management relationship and is him/herself managed in this way. This places a requirement for the development of excellent working relationships and communication that is greater than in more regular management relationships
The role requires the ability to analyse data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures
An ability to arbitrate between parties and to find solutions to difficult financial issues in an evolving development/emergency context is necessary
Sudden emergency situations are not unusual in South Sudan the post holder must be ready to support the financial management of response programs
The post holder approves financial transactions and contracts up to €100,000 or as varied by the prevailing financial authorisation matrix
Communications and Working Relationships:
The role manages in a matrix management relationship and is him/herself managed in this way. This places a requirement for the development of excellent working relationships and communication that is greater than in more regular management relationships
The role requires the ability to analyse data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures
An ability to arbitrate between parties and to find solutions to difficult financial issues in an evolving development/emergency context is necessary
Sudden emergency situations are not unusual in South Sudan the post holder must be ready to support the financial management of response programs
The post holder approves financial transactions and contracts up to €100,000 or as varied by the prevailing financial authorisation matrix
Communications and Working Relationships:
- Reports
to the Country Director as well as to the Regional Finance manager.
- Provides
financial services and business advice to the Country Director and CMT
- Manages
the performance of Country Finance staff jointly with the Country Director
and maintains regular communications and good working relationships with
Country Director in order to achieve this
- Member
of the Regional Finance Team network
- Regular
participation in national INGO finance networks
- Responsible
for country level liaison with the external auditors.
Knowledge, Skills, and Behaviours Required to Achieve Role’s
Objectives:
Knowledge
Knowledge
- Professional
Financial/Accounting qualification (CPA or equivalent)
- Knowledge
of the sector and the financial management issues specific to it an
advantage
- Knowledge
of International Financial Reporting Standards, Control standards and the
reporting requirements of major international grant donors
Skills
- Proven
effective management skills leading teams across several sites and
operating in a multi-cultural and matrix management structure
- Excellent
proven financial analytical skills
- Ability
to demonstrate and foster in team members a strong commitment to meeting
the needs of other employees and managers for financial services
- Good
written and spoken English is also an advantage.
- Proficient
in Microsoft office packages and with general ledger, grants tracking and
PPM systems
Behaviours
- Striving
for high performance across the team and for Plan’s business
- Strategic
thinking and innovation – fining efficiencies in the use of resources
- Decision
making and risk management – identification and action on financial risk
management in line with compliance requirements
- Influence
and communication – able to communicate concerns to managers and teams
- Building
effective teams and partnerships – with teams and suppliers
- Developing
people – leaving a legacy of a locally able team
- Self
awareness and resilience – operating in a highly volatile and developing
context
Physical Environment and Demands:
- The
position is based at the country office which is a typical office
environment although it is situated in a country of extreme hardship.
- It
requires travel to program unit operations, which may account for up to
25% of working time.
- Program
unit visits may be to locations which are remote, provide rudimentary
facilities or be physically challenging in other ways.
Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.
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