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Administrative Officer II Job in Kisumu Kenya

Vacancy Announcement KEMRI/CDC Program

Program description:

This program is a collaboration between Kenya Medical Research Institute (KEMRI) and the US Centers for Disease Control and Prevention (CDC).

The KEMRI / CDC remit is to conduct research in malaria, HIV and other diseases. It is in this mandate that the Program has a vacancy in the HIV Research Branch.

Position: Program Administrative Officer II

1 Position

MR 9

Job Group

Vacancy No.K03/01/12


Reporting to:
 Deputy Branch Chief, HIV Research Branch

Essential Requirements:

  • Bachelors degree in Business Administration, Management, Finance, or equivalent discipline.
  • Minimum 2 years of relevant work experience in administration, project management, business or closely related field, with financial responsibilities.
  • Strong writing and communication skills in English and Kiswahili
  • Proven leadership, management, interpersonal, decision making and analytical skills.
  • Ability to work with minimal supervision.
  • Proficiency in computer usage especially Microsoft packages.
Desired Qualities:
  • Experience in research, health or development organization.
  • Ability to collaborate with counterparts, including GOK, NGOs, community-based organizations and other donor supported projects.
Job Summary: 

The Program Officer will be based at Kisian Field Station, Kisumu, and will be responsible for coordinating administrative activities for the HIV Research Program, including accounting, procurement, and personnel issues, with some travel to the program areas.

Major Duties and Responsibilities
  • Perform Administrative duties, including property management, travel and transportation, report preparation and submission
  • Budget preparation and analysis, proper management of petty cash/imprest funds and facilitate request and receipt surrenders
  • Procurement, contract management, voucher preparation
  • Personnel management and dissemination and implementation of policies and procedures for HIVR staff including recruitment policy, health policy and induction procedures
  • Liaise with project managers and administrative sections at the Kisian field station.
  • Coordinate program and administrative activities in order to ensure achievement of objectives in time and within an agreed budget.
  • Supervise support services including transport, supplies and logistics, general and personnel administration.
  • Manage and track program budgets with regular production of financial reports
  • Ensure timely production and delivery of high quality programmatic outputs such as proposals and reports.
  • General office help and support at Kisian field station and for Clinical Research Centre, Kisumu.
  • Perform all other requested duties.
Terms of Employment:

1 year Contract, renewable as per KEMRI scheme of service.

Probation period for the first 3 months.

Compensation is negotiable within a relevant grade, based on educational levels, relevant experience and demonstrated competency.

The salary scheme is based on the KEMRI scales plus supplemental amounts.

Applications MUST include the following:
  • Letter of Application (Indicate Vacancy Number)
  • Current Curriculum Vitae with telephone number and e-mail address
  • Three letters of reference with contact telephone numbers and e-mail addresses
  • Copies of Certificates, Diplomas and Transcripts
  • Contact telephone number

Applications MUST include copies of certificates & Transcripts.

Applications without these will be disregarded

Applications are due no later than:
 6th February 2012 to: 

Human Resource Manager,
KEMRI/CDC Program,
P.O. Box 1578,

or email to or log into our web

Internal Candidates interested in applying for this position are strongly advised to access an internal candidate applicant form available in CDC intranet print and process it through their project managers and attach it before forwarding applications to HR

KEMRI/CDC is an equal opportunity employer and does not charge a fee at any stage of its recruitment process including application, interview meeting and processing of offer letter. If asked for a fee, report such request immediately to 0701112145.

Only short-listed candidates will be contacted.

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