Zinduka Afrika an NGO is looking for an Administrative
Assistant.
Reporting to: Administration and Human Resource Manager
Key Duties and Responsibilities
Reporting to: Administration and Human Resource Manager
Key Duties and Responsibilities
- Welcome/Receive
visitors relating to work, receive and file incoming letters, and
receiving telephone calls and transferring them to the appropriate staff.
- Supply
and manage office equipments, machines or properties to office and kitchen
utilities.
- Schedule
meetings/calendar events and remind the relevant persons on the meetings
and specifically organize and maintain diary for the director and making
appointments.
- Support
administrative department, maintain a safe and secure work environment,
and maintain good working relationships with all relevant partners and
departments.
- File
and retrieve organizational documents, records and reports. Perform
general clerical duties to include, but not limited to, copying, faxing,
mailing and filing.
- Set
up and coordinate meetings and conferences and take notes or dictation at
Meetings or to provide general assistance during presentations.
- Support
in travel arrangements for staff, board and volunteers
Qualifications
- Diploma
in Administration and Human Resource.
- Certificate
in front desk management.
- Three
years experience working with an NGO.
Key skills
- Communication
skills
- Customer
care and public relations
- Office
management skills
- Computer
skills
- Interpersonal
skills.
Administration and Human Resource Manager,
Zinduka Afrika
or sent to info@zinduka-afrika.org or zinduka.afrika@gmail.com.
by Friday 30th December 2011.
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