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Human Resource Support Specialist Job in Nairobi Kenya

International Centre for Tropical Agriculture (CIAT)

Recruiting a Human Resource Support Specialist

Supported by the Consultative Group on International Agricultural Research (CGIAR), the International Centre for Tropical Agriculture (CIAT) is a non-profit organization that conducts socially and environmentally progressive research aimed at reducing hunger and poverty and preserving natural resources in developing countries.

The Tropical Soil Biology and Fertility research area of CIAT (CIAT-TSBF) operates as an integral part of the CIAT research areas and is housed at the ICRAF Campus, Nairobi, Kenya.

The goal of CIAT-TSBF is to contribute to human welfare and environmental conservation in the tropics by developing adoptable and suitable soil management practices that integrate the biological, chemical and socioeconomic processes that regulate soil fertility and optimize the use of organic and inorganic resources.

Position Summary

The International Centre for Tropical Agriculture (CIAT) is recruiting for the position of Human Resource Support Specialist to be based at its office in Nairobi, Kenya.

The HR Support Specialist is responsible for performing a variety of human resource Support duties. The position provides administrative and operational supportt within the Human Resources department and frontline customer service to all CIAT staff who require access to services within the HR Department.

e position works very closely with the payroll accountant in managing contracts within the payroll system.

Main Responsibilities:

  • Support the recruitment and selection process, preparation of contract letters and conducting induction for new staff.
  • Support in managing the staff transfers, exit and separation process and updating staff/dependant records accordingly.
  • Support HR functions e.g. leave management, performance management.
  • Prepare immigration documentation e.g. standard letters for entry permits, special pass, travel visas.
  • Support the management of the staff medical, insurance and pension schemes by keeping staff updated on changes and providing updated records (withdrawals, inclusions, transfers etc) to the Service providers.
  • Maintain filing and database for personnel records.
  • Degree or Higher Diploma in Human Resource Management
  • At least three (3) years of relevant work experience in a closely related field gained in an international organization
  • Good understanding of country labor laws
  • High level of computer skills, ability to handle HR Management Systems and to learn new applications quickly
  • Strong ability to prioritise and organize workload; take initiative and work tinder pressure
  • Must be able to work independently with minimal supervision, but also participate as a team member in accomplishment of duties
  • Possess excellent interpersonal and communication skills, high level of’ integrity and respect for confidentiality
  • High time management, organizational and multi-tasking skills with a strong administrative service orientation
CIAT is an equal opportunity employer and offers a collegial and gender-sensitive working environment. 

The position is on local terms and will be for an initial period of one (1) year, renewable subject to three (3) months probation period, assessment of performance and availability of resources.

Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees.

All correspondence should be addressed to the

Human Resources Unit,
P.O. Box 823-00621,
Nairobi, Kenya

OR via email:

Email applications and CV’s should be saved as one file using the applicants last name and first name and should indicate

“Application for Human Resource Support Specialist” on the subject line.

Applications will be considered until 21st October 2011.

Only short-listed applicants meeting the above requirements will be contacted.

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