Job title: Finance Administrator
Supervisor: WASH/Field Manager
Location: Marsabit
Job Summary: To provide administrative and financial support to the Emergency Project in Marsabit
Duties / Responsibilities:
The Finance and Administrator will be responsible for assisting in all administrative and financial systems reporting to the Project Manager. The position demands a good understanding of accounting and administration systems and processes.
Overall Objectives of the position:Supervisor: WASH/Field Manager
Location: Marsabit
Job Summary: To provide administrative and financial support to the Emergency Project in Marsabit
Duties / Responsibilities:
The Finance and Administrator will be responsible for assisting in all administrative and financial systems reporting to the Project Manager. The position demands a good understanding of accounting and administration systems and processes.
- Assist
the Project Manager to ensure smooth running of systems, which facilitate
the smooth operation of the project
- Assist
in both financial and administrative support on all emergency functions
and processes.
Tasks and responsibilities
- Keeping
financial records at the office. This includes maintaining cash book, bank
book, obtaining bank statements and reconciling with the bank books.
- Updating
all financial transactions daily by entering them in the relevant books.
- Preparation
of payment vouchers which include payment requisition forms, float
requisition forms, daily labor sheets, per diems forms etc.
- Provide
administrative functions including procurement of the office needs,
booking hotel reservation for visitors, payment of rent and utilities.
- Maintenance
and management of office premises. This includes ensuring that office is
clean and orderly at all times.
- Secretarial
tasks (mail management, filling and paperwork, IT management, telephone
etc).
- Payment
of all approved transactions and ensuring that all invoices and receipts
are received.
- Issuing
floats and ensuring that they are all accounted for in one week’s time.
- Documentation
of all monthly financial transactions and sending the file to Nairobi
office.
- Perform
any other duties as requested by the Project Manager.
Competencies
- A
Diploma in Business Administration/ Accounting qualification.
- 3
years experience in administrative and accounting duties
- Good
command of English
- Good
understanding of administrative procedures and systems
- Proficiency
in computer operations
- Excellent
interpersonal, organizational and administrative skills
- Ability
to work with culturally diverse groups of people.
- Ability
to travel and work in difficult conditions and under pressure.
- NGO
experience is an added advantage
- Proven
integrity and accountability
The Human Resources Manager
GOAL Kenya,
P.O Box 66242-00800,
Nairobi,
or by email to goalapplications@ke.goal.ie
Please put the job title of the position for which you are applying in the subject line of the email.
The closing date for all applications is Tuesday, 19th October 2011.
Due to the urgency of the position; CVs will be shortlisted on ongoing basis.
Only shortlisted applicants will be contacted and responded to after interviews.
No phone calls.
GOAL is an equal opportunity employer, qualified male and female applicants are encouraged to apply.
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