Computech Limited a Kenyan based company which
promotes technology for business, is one of East Africa’s strongest ICT
business with over 23 years experience.
We are currently seeking to recruit for the following position:
Administrative Assistant
Reporting to the head of IS operations the person will be expected to provide administrative assistance and support to the IS operations department.
Key Accountabilities / Responsibilities
We are currently seeking to recruit for the following position:
Administrative Assistant
Reporting to the head of IS operations the person will be expected to provide administrative assistance and support to the IS operations department.
Key Accountabilities / Responsibilities
- Manage
Departmental meetings, calendar, and reports; and follow up with IS cross
functional issues with other functions and departments.
- Receive
and handle courtesy calls for IS Operations and attend to customers, Setup
meetings, document and distribute minutes, follow-up on action items with
respective managers.
- Maintain
and manage hard copy and electronic filing system for documents, records,
contracts and software inventory to ensure easy and quick retrieval of
information.
- Analyze,
manage and monitor monthly cost centre reports for IS Operations and
report on variances as required.
- Manage
travel and accommodation arrangements for IS Operations Staff and
consultants.
- Ensure
schedule of induction/orientation and training program for new staff.
- Act
as administrative contact for IS Operations staff members and external
stakeholders and ensure availability of office supplies and equipments.
- Maintain
and update leave schedule for ALL the staff/Contractors and the staff
back-up resource
- Vendor
management, Verify and monitor staff expenses, Coordinating office
operations provision and set up and Management of IS office facilities and
equipment
- Preparation,
review and respond to daily internal/external correspondences (emails,
faxes) and their follow up, filter all incoming calls, emails and paper
mail and route to the relevant offices for action.
- Support
and facilitates WCO initiatives, reporting and champion 5S in IS
operations department
- Manage
the staff IT Equipment clearance process, manage the IT equipment gate
passes process and any other duty as assigned
Key Performance Indicators
- Timely
reports as required,
- The
IS operations staff get the required support,
- Updated
meeting minutes and timely circulation,
- Up
to standard levels of cleanliness in the department, and
- Compliance
to IS Operations policies ad processes
Knowledge, Skills, Experience
- Diploma
in Business Administration, a bachelor’s degree will be an added advantage
- At
least 2 years practical hands on work experience in administration and
management.
- Excellent
computing skills; Word, Excel, power point and web management
- Ability
to organize meetings, workshops both local and international
- Strong
self-motivation and flexible team player
- Ability
to multi task and prioritize between tasks
Competencies
- Maintain
positive working relationships with others, both internally and
externally.
- Excellent
oral and written communication skills and interpersonal skills.
- Anticipate,
understand, and respond to the needs of members and other clients to meet
or exceed their expectations.
- Work cooperatively
and effectively with other members of IS operations.
- Excellent
time management skills; attention to detail; the capacity to prioritize by
assessing situations to determine urgency; ability to develop a work
schedule, set goals, create / implement actions plans and monitor progress
towards goals; and ability to make clear, timely decisions.
All applications should be received on or before 25th October 2011.
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